1. Exceptional Student Education (ESE) Florida Association of Management Information Systems (FAMIS) Summer Conference 2012

2. Contents Changes to the Student Information System  Exceptional Student, 60-Day Exception Valid, Reliable, and Timely Data  Implications  Examples Data Verification General Reminders  Exceptional Student Placement Status  Primary vs. Other Exceptionality  District MIS and ESE Collaboration

3. Changes to the Student Information System

4. Exceptional Student, 60-Day Exception Year: 2011-12 Format: Exceptional Student Element: Exceptional Student, 60-Day Exception

5. Exceptional Student, 60-Day Exception NThe parent and local education agency did not agree to an There was no extension beyond the 60-day timeline for completion of the initial evaluation. YThe parent and local education agency agreed to a specific time beyond the 60-day timeline, when the initial evaluation will be completed, for completion of the initial evaluation. ZNot an initial evaluation to determine initial eligibility for programs for students with disabilities. Deleted for 2012-13. Changes to Codes and Definitions Year: 2012-13 Format: Exceptional Student Element: Exceptional Student, 60-Day Exception

6. Valid, Reliable, and Timely Data

7. Implications Data validity, reliability, and timeliness have serious implications for schools and districts.  School and District Accountability  School Grades  LEA Determinations  Public Reporting  Federal Reporting – http://www.ideadata.orghttp://www.ideadata.org  LEA Profiles – http://www.fldoe.org/ese/datapage.asphttp://www.fldoe.org/ese/datapage.asp

8. Example #1 Year: 2012-13 Format: Federal/State Indicator Status Element: Fund Source Coordinated early intervening services (CEIS): Districts must use code I for students receiving CEIS if districts are required to provide CEIS or if they voluntarily choose to provide CEIS to students.

9. Example #2 Year: 2012-13 Format: Exceptional Student Element: Exceptional Student, IDEA Educational Environments Separate School: Districts should only use code D for students with disabilities receiving special education and related services for greater than 50 percent of the school day in non-residential public or private separate day school facilities.

10. Example #3 Year: 2012-13 Format: Exceptional Student Element: Time With Non-Disabled Peers Time With Non-Disabled Peers: Districts must indicate for each student with a disability the total number of minutes per week he or she spends with non-disabled peers. Year: 2012-13 Format: Exceptional Student Element: Time, Total School Week Time, Total School Week: Districts must indicate for each student with a disability the total number of minutes per week he or she spends at school (this includes class time, recess, lunch, etc.).

11. Example #4 Year: 2012-13 Format: Exceptional Student Element: Alternate Assessment Administered Alternate Assessment Administered: Districts must indicate whether or not a student with disabilities will be administered the Florida Alternate Assessment (FAA) in lieu of the Florida Comprehensive Assessment Test (FCAT) or another district-wide assessment.

12. Data Verification

13. Email sent to district directors on October 1, 2011 regarding the Exceptional Student, IDEA Educational Environments element. Districts were asked to submit corrections by the end of state processing (November 11, 2011). Year: 2012-13 Format: Exceptional Student Element: Exceptional Student, IDEA Educational Environments

14. Data Verification 3,813 errors identified before the correction period. 546 errors identified after the correction period. 86% of errors corrected. Remaining errors:  Students with disabilities ages 3-5:  413 were reported using codes for students ages 6-21.  Students with disabilities ages 6-21:  133 were reported using codes for students ages 3-5.

15. Data Verification Number of errors before and after the correction period decreased between 2008-09 and 2011-12. Correction rate increased from 74% in 2009-10 to 86% in 2011-12.

16. Data Verification Reminders: 1.Exceptional Student, IDEA Educational Environments is age-based (not grade-based) meaning districts should use applicable codes according to the age of the student (calculated as of date certain). 2.District should not use code D (i.e., 50% of school day in non- residential public or private separate day school facilities) when students with disabilities ages 6-21 are enrolled in a regular school. Code D will be added to the 2012-13 data verification activity.

17. General Reminders

18. Exceptional Student Placement Status Year: 2012-13 Format: Exceptional Student Element: Exceptional Student Placement Status Districts should use code P for in-state transfer students and code T for students who transfer from outside the state.

19. Primary vs. Other Exceptionality Year: 2012-13 Format: Exceptional Student Element: Exceptionality, Primary Primary indicates that exceptionality which has the greatest impact on decisions about the student’s curriculum and instructional needs. Other refers to exceptionalities and related services beyond the primary exceptionality. Year: 2012-13 Format: Exceptional Student Element: Exceptionality, Other

20. District MIS and ESE Collaboration ESE data elements are complex and require ESE content knowledge. To ensure that districts report valid, reliable, and timely ESE data, it is imperative that district MIS and ESE staff collaborate.

21. Contact Information W. Joshua Rew, Program Specialist Bureau of Exceptional Education and Student Services (BEESS) Email: joshua.rew@fldoe.orgjoshua.rew@fldoe.org Phone: (850) 245-0475 Marie Lacap, Program Specialist Bureau of Exceptional Education and Student Services (BEESS) Email: marie.lacap@fldoe.orgmarie.lacap@fldoe.org Phone: (850) 245-0475