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Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 1 of 3 Review Market Research (FAR 12.101.

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Presentation on theme: "Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 1 of 3 Review Market Research (FAR 12.101."— Presentation transcript:

1 Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 1 of 3 Review Market Research (FAR and ) Requirement above micro- threshold and meets commercial items definition at FAR Select procedures for solicitation, evaluation and award from Part 13, Part 14, or Part 15 (FAR ) If FAR 13 applies, select applicable procedures from FAR 13 (and see 13 process map) If FAR 14 applies, select applicable procedures from FAR 14 (and see 14 process map) If FAR 15 applies, select applicable procedures from FAR 15 (and see 15 process map) Select Appropriate Solicitation and Contract form (FAR ) Consider Past Performance (FAR )FAR ) Is this a T&M or LH contract or IDIQ with T&M or LH orders? Yes Execute Required D&Fs and obtain required concurrences and approvals (FAR )FAR No Consider contract quality assurance requirements at (FAR ), protection of Government interests in commercial pricing (FAR ), Contract Financing (FAR12.210), Technical Data (FAR ), Computer Software (FAR ) Other Commercial Practices (FAR ), CAS Applicability (FAR ) and Notification of Overpayment (FAR )FAR FAR FAR12.210(FAR (FAR FAR FAR Go to Map 2 FAR 12 If not using the combined synopsis solicitation at FAR , synopsis (10K or greater) may be developed, reviewed, approved and issued prior to final solicitation approval Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy.

2 Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 2 of 3 Select solicitation provisions, contract clauses, and contract format in accordance with FAR 12.3 Review FAR SubPart 12.5 for provisions of the law eliminated or modified for commercial itemsSubPart 12.5 Obtain required solicitation reviews and approvals in accordance with agency procedure: NOAA AGO Handbook From Map 1 FAR 12 Consider guidance and authority to tailor (FAR 12.4) Follow procedures at FAR for combined synopsis/solicitation Issue Solicitation Will streamlined evaluation of offers be used? (FAR ) Yes Include applicable clauses as prescribed in FAR No When applicable, amend solicitation and answer vendor questions in accordance with solicitation provisions and applicable policy from FAR 13, 14, or 15 Will streamlined solicitation procedures be used? (FAR ) Yes Finalize solicitation and prepare for required reviews and issuance No Go to Map 3 FAR 12 Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy.

3 Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 3 of 3 Evaluate in accordance with solicitation provisions and applicable selection procedures Prepare Award in C* and prepare Award Documentation (as applicable from FAR, CAR, CAM, NOAA Handbook and local policy) for review From Map 2 FAR 12 Document selection in accordance with applicable statute, regulation, policy and solicitation provisions Are exchanges required (communications, clarification, negotiations, discussions)? Yes Follow applicable regulation and policy. For SAP avoid Part 15 procedures. For negotiated Procurement under Part 15 see procedure at Did exchanges result in a revised offer, quote, or proposal? Yes No Obtain required award reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Receive quotes, offers, proposals, or bids in accordance with solicitation provisions Obtain contractor signature on award (if required to form offer and acceptance) Sign Award and create administrative record of award obligation in C* FPDS Entry (obtain review and approval when required by local policy) Issue required post award notices (e.g. FAR 5.3 award synopsis, notices to unsuccessful quoters/offerors/bidders FAR , FAR15.503, FAR Congressional and Public Affairs in accordance with agency procedure at NOAA AGO Handbook)FAR 5.3 FAR FAR FAR NOAA AGO Handbook Provide Post award information to unsuccessful quoters in accordance with FAR and Debriefings in accordance with FAR FAR FAR When applicable, issue Pre-award notices for small business set aside (See FAR15.503)FAR Go to APG Post Award Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy.


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