1. Human Resources and Payroll Cascading Leave

2. What is Leave Cascading? Cascading is an automatic process that affects how leave taken by leave earning employees is processed in the Banner HR/Payroll system This process runs with monthly the payroll

3. What is Leave Cascading (contd.)? The information reported on your timesheet or leave report will automatically process during the regular payroll cycle. For example, leave accrued (earned) for the current month (i.e. February) and time taken for the prior month (i.e. January) will be deducted according to the required order. In the following slides, the Cascading process MUST use comp time earned before other leave with the exception of Sick and Community Service Leaves.

4. Cascading Comp Time Types of Comp Time and the Order in which it is Deducted OCCT – On Call Compensatory Time – If an employee has a balance in OCCT that covers the time taken, STOP. CTOT – Compensatory Time Off 1.5 – If OCCT available does not cover the time taken, the amount will be deducted from CTOT, STOP. CTGP – Gap Hours Compensation Leave, "Equal Time Off" – If CTOT available does not cover the time taken, the amount will be deducted from CTGP, STOP. CTUC = Compensatory Time University Closing – If CTGP available does not cover the time taken, the amount will be deducted from CTUC, STOP. If comp time available does not cover the time taken, then Cascading will continue depending on type of leave taken. How it Works

5. 1.Use any earned Comp Leave if available. Exp: If Comp Leave available covers amount of Comp Leave taken on timesheet, STOP. 2.If not enough Comp Leave, use Vacation Leave available. Exp: If Comp Leave available does not cover amount of Comp Leave taken on timesheet, amount will be deducted from Vacation Leave, STOP. 3.If not enough Vacation Leave, use Bonus Leave available. Exp: If Vacation Leave available does not cover amount of Comp Leave taken on timesheet, amount will be deducted from Bonus Leave, STOP. 4.If not enough Bonus Leave, Pay is Docked. Comp Leave Example How it Works Comp Vacation Bonus Dock Pay

6. 1.Use any earned Comp Leave if available. Exp: If Comp Leave available covers amount of Vacation Leave taken on timesheet, STOP. 2.If not enough Comp Leave, use Vacation Leave available. Exp: If Comp Leave available does not cover amount of Vacation Leave taken on timesheet, amount will be deducted from Vacation Leave, STOP. 3.If not enough Vacation Leave, use Bonus Leave available. Exp: If Vacation Leave available does not cover amount of Vacation Leave taken on timesheet, amount will be deducted from Bonus Leave, STOP. 4.If not enough Bonus Leave, Pay is Docked. Vacation Leave Example How it Works Comp Vacation Bonus Dock Pay

7. Sick Comp VacationBonusDock 1.Use any earned Sick Leave if available. Exp: If Sick Leave available covers amount of Sick Leave taken on timesheet, STOP. 2.If not enough Sick Leave, use Comp Leave available. Exp: If Sick Leave available does not cover amount of Sick Leave taken on timesheet, amount will be deducted from Comp Leave, STOP. 3.If not enough Comp Leave, use Vacation Leave available. Exp: If Comp Leave available does not cover amount of Sick Leave taken on timesheet, amount will be deducted from Vacation Leave, STOP. 4.If not enough Vacation Leave, use Bonus Leave available. Exp: If Vacation Leave available does not cover amount of Sick Leave taken on timesheet, amount will be deducted from Bonus Leave, STOP. 5.If not enough Bonus Leave, Pay is Docked. Sick Leave Example How it Works

8. 1.Use any Community Service Leave available. 2.If not enough Community Service Leave, use Comp Leave available. 3.If not enough Comp Leave, use Vacation Leave available. 4.If not enough Vacation Leave, use Bonus Leave available. 5.If not enough Bonus Leave, pay is Docked. Community Service Leave How it Works CommCompVacationBonus Dock Pay

9. 1.Use any earned Comp Leave if available. 2.If not enough Comp Leave, use Sick Leave available. 3.If not enough Sick Leave, use FY13 Special Leave available. 4.If not enough FY13 Special Leave, use Vacation Leave available. 5.If not enough Vacation Leave, use Bonus Leave available. 6.If not enough Bonus Leave, use Voluntary Shared Leave available. 7.If not enough Voluntary Shared Leave, Pay is Docked. * If there is unused Voluntary Shared Leave when employee returns to work, the employee may retain up to 40 hours that will be moved to Sick Leave. Anything over 40 hours will be returned to the donor. Voluntary Shared Leave Example How it Works Sick Comp V. SharedDock PaySPLV Bonus Vacation

10. CompADW 1.Use any earned Comp Leave if available. 2.If not enough Comp Leave available, Adverse Weather Leave will go into the negative and the employee will have a year to make up the time. Adverse Weather Leave Example How it Works

11. Check Your Leave Balances Please check your leave balances in MyCat prior to completing your leave report or timesheet to ensure that your leave balances are correct. You can view your leave earned and taken per month by clicking on “TYPE of Leave.”

12. C - Codes You will see these on your Direct Deposit notice and on your leave balance report on MYCAT. These ‘C-Codes were created for internal leave processing to support the new leave reporting procedures. These codes DO NOT affect your pay. C - Codes are NON-CASH Codes: CAdvWTk Cascading Adv Weather Taken CBonusTk Cascading Bonus Leave Taken CCommTk Cascading Comm Service Taken CSickTk Cascading Sick Taken CShareTk Cascading Shared Leave Taken CVacaTk Cascading Vacation Taken

13. Reporting Leave Without Pay You should complete their timesheet with the type of leave taken for the day. If leave balances are insufficient, the Cascading process will determine the Docked amount. If requesting LWOP, print timesheet and write LWOP on the day requesting LWOP.

14. Web Resources Leave Policy for SPA Employees http://www.wcu.edu/25281.asp Leave Policy for EPA Non-Faculty Employees http://www.wcu.edu/25283.asp Community Service Leave http://www.wcu.edu/25345.asp Leave During Adverse Weather Policy http://www.wcu.edu/25301.asp Leave Benefits for State Employees http://www.osp.state.nc.us/manuals/sections5and6.htm

15. Questions If after the payroll is processed and you have questions regarding your leave balances, please contact: Rhonda Rogers – rrrogers@wcu.edu ext. 2794rrrogers@wcu.edu Anne Campbell – acampbell@wcu.edu ext. 7218acampbell@wcu.edu Nancy Phillips – nphillips@wcu.edu ext. 3103nphillips@wcu.edu Cindy Williams – williamsc@wcu.edu ext. 3143williamsc@wcu.edu