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Community Investment Impact System (CIIS) CIIS 3.4 Release CDE TLR Manual/Online Data Entry May 2006 Community Development Financial Institutions Fund.

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Presentation on theme: "Community Investment Impact System (CIIS) CIIS 3.4 Release CDE TLR Manual/Online Data Entry May 2006 Community Development Financial Institutions Fund."— Presentation transcript:

1 Community Investment Impact System (CIIS) CIIS 3.4 Release CDE TLR Manual/Online Data Entry May 2006 Community Development Financial Institutions Fund US Department of the Treasury

2 2 Introduction  You should attend this session if you are a CDE with questions about: 1.The Transaction Level Report (TLR) functionality 2.Completing the TLR Online 3.Certifying and submitting the TLR  Please feel free to ask questions throughout the presentation.

3 3  Who Should Use Online/Manual Data Entry?  TLR Introduction  Prepare TLR  Enter TLR Data  Validate Pending Transactions  Pre-Certify Transactions  Certify TLR  FY 2006 Report Presentation Outline

4 4 Who Should Use Online/Manual Data Entry?  Organizations with a small number of transactions  Less than 10 transactions.  Organizations with a lot of data.  Organizations with more than 10 transactions should consider using the Excel Template.  Organizations with a large amount of data & technical support should consider using XML.

5 5 TLR Introduction Pending Transactions Pre-Certified Transactions Certified Transactions Users may copy Certified TLR from previous Reporting Period to Current Pending. Organization’s Data Submit Transactions to CIIS Pre-Certify / Return to Pending Certify Users may generate a copy of Certified TLR to current Excel Template for reference and/or future reporting.

6 6 Prepare TLR “As of Date” All data must be reported as of the reporting period end date unless otherwise noted. Report Period Include all loans and investments that were outstanding at any time during the reporting period. The reporting period for the FY 2005 TLR is the Organization's fiscal year ending in 2005.

7 7 BOriginator Transaction ID Report the originator's unique identification for the transaction MANDATORY DATA FIELD Validations: Each Originator Transaction ID may only be used for one transaction per submission year. Organizations MUST use the same Originator Transaction ID for each submission year that a particular transaction is submitted. The Originator Transaction ID may NOT exceed 20 characters in length. Excel Data FormatText Excel Column Double Box indicates “Mandatory Data Field” Describes data format for Excel Template. General Validation requirements Prepare TLR  TLR Data Point Instructions (Example 1)

8 8  TLR Data Point Instructions (Example 2) Prepare TLR AUDays Delinquent Report the number of days that a required loan payment is past due at the reporting period end. If a borrower made a partial payment on the due date but still owes any part of the payment, count that payment as past due. CONDITIONALLY REQUIRED IF: Transaction Type = Term Line of Credit OR Other COMPLIANCE Validations:Transaction Type = Term Loan Line of Credit Debt with Equity OR Other Excel Data FormatNumeric Excel Column Thick Box indicates “Conditionally Required” Data field may be used to measure compliance with the Organization’s Assistance Agreement Describes data format for Excel Template. General Validation requirements

9 9 Financial Notes –Each TLR transaction represents a single Financial Note. –Loan, line of credit, debt with equity, or equity investment. Prepare TLR

10 10 Projects –Many Allocatees finance Projects with more than one Financial Note. –The Fund recognizes Financial Notes as part of a Project if each of the Notes share the same:  Investee (Borrower - indicated by Client ID);  Investee Address;  Project Address(es); and  Total Project Cost. –All Project Level data points must be the same for each Financial Note. –FY 2005: Indicate Projects in ILR Comments Section –FY 2006: System re-structured for Projects Prepare TLR

11 11 Originator Transaction ID Investor TIN QLICI Type / Investee Type Date Originated Original Loan/Investment Amount Refinancing Purpose Transaction Type Loan Status Investee & Project Address(es) Disbursements Related Entity QLICI Level Better Rates & Terms Areas of Higher Distress Prepare TLR  FY 2005 Mandatory CDE Data Points

12 12 Prepare TLR Investee TIN Advance Purchase Commitment / Seller Organization Financing - Constr or Perm / Take-out or Acq / Acq or Rehab Rates & Terms QALICB Type Business Description Principal Balance Outstanding Projected Impacts Fair Value at End of Reporting Period Jobs at Reporting Period End Capacity of Community Facility Square Feet – Office / Retail / Manufacturing Housing – Rental / Sale Affordable Housing - Rental Sale  FY 2005 Conditionally Required CDE Data Points

13 13 Pending Transactions Organization’s Data Submit Transactions to CIIS Enter TLR Data HINT: If you Certified a TLR in a previous Report Period, you should begin by downloading the previous report.

14 14 Enter TLR Data  To enter TLR data using with the online interface:  Go to CIIS Home Page  Select “Data Entry” from TLR menu.

15 15  Initiate a new transaction: On TLR Data Entry screen, select “Online Entry” from “Submit transactions” menu. Enter TLR Data

16 16  User must complete 6 Key data points in order to navigate to other data points or save the transaction: 1.Originator Transaction ID 2.QLICI Type 3.Investee Type 4.Purpose 5.Transaction Type 6.Loan Status Enter TLR Data

17 17  Navigating - Use CIIS navigation buttons, NOT browser navigation buttons.  Saving:  “Save” button.  “Previous,” “Next, ” and “Exit” buttons also save.  New data entries will not be saved if:  CIIS “times out;”  User closes CIIS window;  User selects a Table of Contents link; or  User selects “Home” button. Enter TLR Data

18 18 Table of Contents Navigation Buttons Enter TLR Data

19 19  Updating Transactions Pending Transactions:  On TLR Data Entry screen, select “Pending Transactions” from TLR Functions.  Select the transaction checkbox.  Select “Update Transaction” button.  CIIS will bring user to Page 1 of the Transaction. Enter TLR Data

20 20 Enter TLR Data

21 21 1.General Validations  CIIS will run General Validations, as noted in the TLR Instructions.  User must complete General Validations one transaction at a time.  CIIS provides a report of any General Validation errors.  Users must correct errors by Updating Transaction. Validate Pending Transactions

22 22 Validate Pending Transactions  Sample Error Report

23 23 2. Address Verification (ESRI Validation)  Address Verification tests for “geocodable” (ability to map) Investee & Project Addresses.  To complete Address Verification:  All General Validations must be passed.  Use “Validate Transaction” button on “Pending” page.  CIIS will validate all pending transactions.  CIIS provides a report of entered addresses that are not “geocodable.”  75% of addresses must be “geocodable” to Pre-Certify.  Users must correct errors by Updating Transaction. Validate Pending Transactions

24 24  Transaction Status  Entry - Transaction is not validated.  Error – Errors exist in General Validations  Error: Address Verification Failed – Passed General Validations & Failed Address Verification.  Address Verification Passed - Passed General Validations & Address Verification. Ready to Pre-Certify. Validate Pending Transactions

25 25 Pre-Certify Transactions  Pre-Certify all Pending Transactions to be Certified.  Users may Pre-Certify transactions when Transactions status = “Address Verification Passed” Pending Transactions Pre-Certified Transactions Organization’s Data Submit Transactions to CIIS Pre-Certify / Return to Pending

26 26  Users may view Pre-Certified transactions’ Key data points online.  Users may Pre-Certify multiple times.  Users may send Pre-Certified transactions back to Pending in batch. Pre-Certify Transactions

27 27 Certify TLR Pending Transactions Pre-Certified Transactions Certified Transactions Users may copy Certified TLR from previous Reporting Period to Current Pending. Organization’s Data Submit Transactions to CIIS Pre-Certify / Return to Pending Certify Users may generate a copy of Certified TLR to current Excel Template for reference and/or future reporting.

28 28  CIIS has a single Certification for ILR and TLR.  Organizations may only Certify one time per Report Period.  Users may Certify TLR when:  ILR is complete.  TLR – There are one or more Pre-Certified Transactions.  TLR – There are no Transactions in the Pending List.  How to Certify: Select “Certify” from CIIS home page Certify TLR

29 29 FY 2006 Reports Purpose FY 2005 –Business Loans/Investments:  Business – Fixed Assets  Business – Working Capital FY 2006 Update: Change to Business Loans/Investments:  Microenterprise  Business

30 30 FY 2006 Reports FY Projected Jobs Projected Jobs to be Created –if purpose = business, report business jobs –if purpose = real estate, report construction jobs FY 2006 Update: Additional Detail in Projected Jobs Projected Jobs to be Created – Business Projected Jobs to be Created – Construction Projected Jobs to be Created – Tenant Jobs

31 31 Useful information  Additional CIIS information is available at  Contact the CIIS Help Desk at or (703)


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