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GEAR project Process Evaluation. Overview of GEAR Evaluation Components Outcomes Multi-component internal evaluation External evaluator: Prof. Carol Hagemann-White,

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Presentation on theme: "GEAR project Process Evaluation. Overview of GEAR Evaluation Components Outcomes Multi-component internal evaluation External evaluator: Prof. Carol Hagemann-White,"— Presentation transcript:

1 GEAR project Process Evaluation

2 Overview of GEAR Evaluation Components Outcomes Multi-component internal evaluation External evaluator: Prof. Carol Hagemann-White, University of Osnabrück, DE External Evaluation Internal Evaluation EFFECTIVENESS EVALUATION Teachers’ Seminar pre- and post- training questionnaires  test the teachers’ training effectiveness post- training questionnaires  assess seminar’s procedures and identify potential facilitators/barriers for future implementation pre- post- and follow-up questionnaires (intervention & control group)  test the effectiveness of GEAR Workshops in classes pre- post- and follow-up questionnaires (teachers implementing workshops)  test the impact of GEAR Workshops in classes post- training questionnaires (students & teachers)  assess workshops’ procedures and identify potential facilitators/barriers for future implementation PROCESS EVALUATION EVALUATION OF MASTER GEAR PACKAGE TEACHER’S MANUAL & STUDENTS’ HANDOUTS EVALUATION

3 Outline Overview Aim & Objectives Method Schedule of Process Monitoring Reporting Monitoring Tools

4 Overview Monitoring data collection: Baseline data: activities to be implemented at specific times, available budget per activity Data Source documents: agreed work plan and contractual budget Performance targets: implementation of all planned activities, on time, within the provisioned budget Tool for data collection: process monitoring checklists Frequency of data collection: every 3 or 6 months respectively Involved parties: External Evaluator, Coordinator & Partners Data flow Data synthesis & reporting Coordinator will undertake synthesis of data provided by all partners, as follows: Monitoring of activities: every 3 months Monitoring of expenditures: every 6 months Monitoring of dissemination activities: every 6 months Final reporting: External Evaluator Template 1 Template … Template 8 Coordinator to Partners 1 st Process Evaluation Form … Process Evaluation Form 8 th Process Evaluation Form Partners to Coordinator 1 st Process Evaluation Report … Process Evaluation Report 8 th Process Evaluation Report Coordinator to External Evaluator Final Report based on the 8 Process Reports Coordinator All PartnersCoordinator External Evaluator

5 AIM & Objectives Aim Monitoring & tracking of the implementation progress  Timely identification of potential deviations/ problems  Decision making & undertaking corrective actions  Smooth implementation Secondary Objectives Systematic, consistent and reliable information on project progress Facilitation of the project’s reporting

6 Method Method Measure actual results against expected results Continuous comparison among actual performance AND work plan  scheduled activities execution time table  timely execution of the activities budget  implementation according provisions expected quality  quality of final deliverables

7 Schedule of Process Monitoring Reporting Duration Throughout the project 8 Process evaluation reports Every 3-month period NoSent templateProgress reportContent of Progress report 1 st Implementation progress + Financial report 2 nd Implementation progress + Dissemination report 3 rd Implementation progress + Financial report 4 th Implementation progress + Dissemination report 5 th Implementation progress + Financial report 6 th Implementation progress + Dissemination report 7 th Implementation progress + Financial report 8 th Implementation progress + Dissemination report Feb 10May 10Aug 10Nov 10Feb 11May 11Aug 11Nov 11 G E A R A G A I N S T I P V - I M P L E M E N T A T I O N Dec 09 Grant Agreement Dec 11 Final Report Oct 10 Final Report

8 Monitoring Tools 8 Process Monitoring Checklists Structure: 3 distinct sessions / checklist: “GENERAL EVALUATION” its items will be unchanged throughout the project “DETAILED EVALUATION: EXPECTED RESULTS PER INDIVIDUAL ACTIVITY BY YOUR ORGANIZATION“ its items will be modified according to the work plan “DETAILED EVALUATION: EXPECTED RESULTS PER INDIVIDUAL ACTIVITY BY THE COORDINATOR“ its items will be modified according to the work plan

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