Download presentation
Presentation is loading. Please wait.
1
Human Resources optimized by ProcessFlows HR+
Solutions Overview
2
Agenda “Setting the scene” How can HR+ help? A sample HR process Summary
3
Setting the Scene
4
The Basics Human Resources is a very paper-based department
Significant security requirements Varied documents both functionally and in format Many legal implications about storage and retention of documents
5
Key Challenges Hire the best people Retain valued employees
Support compliance initiatives Reduce costs, do more with less Develop the next generation of leaders Improve linkage between pay and performance
6
“ On average, 50% of a HR department’s time is spent processing employee information and answering questions ” Forrester Research
7
The Solution Automate HR Processes
ProcessFlows solutions for HR enable organisations to capitalise on methods that eliminate unnecessary costs and add value: Automate HR Processes Provide immediate access to key documents to employees Dramatically reduce paper in HR Control secure access to documents to the right people Manage documents to conform to compliance needs
9
HR+ Powered BY ONBASE Designed to Integrate with and Complement existing HR and Payroll solutions… (not replace them!!!)
10
SAP Oracle PeopleSoft JD Edwards Lawson SYSPRO Microsoft Dynamics GP NETSUITE ADP Enterprise systems… Older legacy systems… Home grown systems… Outsourced services…
11
The problem is that… These systems just house data
12
But what about the paper!?
13
Application for Employment
CV Cover Letter References Assessment Scores Interview Results Offer Letter Employment Contract Non-Disclosure Emergency Contact Form Employee Reviews Communications And more…
14
“ The average employee file has over 50 different documents ”
15
Separation Employee Induction Offer or Reject Interview Process
Route to HR to make offer Capture salary and package information Produce Offer Letter and supporting documents Send to Applicant Induction Manage leaving process Ensure all company equipment Is returned Hold information for statutory period Destroy documents once statutory period has passed Arrange interview Capture feedback at all stages of process Managers make Hire or No-hire decisions Applications through different media , web, post Uploading of CV and cover letters Initial review by HR Routing to recruiting Manager Offer or Reject All documents created or captured during recruitment and induction pass into Employee’s file Performance management Interview Process Secure website List forms which need to be completed Checks and reminders to make sure info is completed Application
16
The Whole Picture documents data HR System HRIS HR+ Powered BY ONBASE
17
How can ProcessFlows HR+ help?
18
HR+ Powered BY ONBASE Capture Manage Deliver Integrate Administrate
19
HR+ Powered BY ONBASE Capture Manage Deliver Integrate Administrate
20
file import automation
inbound faxes Desktop Scanning system reports/forms HR+ print to “tiff” Multi-function Devices Powered by ONBASE electronic documents web services Remote Scanning file import automation
22
Import e-mail and attachments from Outlook to OnBase
Retrieve documents from OnBase in Outlook Launch Workflow directly via the Outlook interface Automatic document type and keyword assignment Store in a variety of formats Store attachments in native format Message handling options
23
Integration for Microsoft Outlook 2007
24
Import message
25
Attach from OnBase
26
Workflow in Outlook
27
Workflow tasks from message
28
Microsoft Office
29
Office Integration
30
HR+ Powered BY ONBASE Capture Manage Deliver Integrate Administrate
31
Compliance, Confidentiality and Security
32
Security Individual user and user group based Users granted cumulative rights of all groups they belong to Can access specific document types to which they are allowed access Highly granular access to product features e.g. Printing, , annotations, versions Document, Database and Keyword encryption, which can be managed by HR not IT
33
Auditing Complete and comprehensive transaction logging All actions are logged e.g. login, retrieval, update, logoff, etc. Administration interface to access audit information Custom reports can be viewed using OnBase Report Services
34
Workflow
35
PAT JANE ANDREW Notifications Timers Load Balancing Calendars
Th F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Notifications Timers Load Balancing Calendars Org Charts Identify missing Documents
36
Document Retention Enforces a structured retention policy for document destruction Supports compliance Minimises legal risks associated with accumulation of expired records Reduces processing expense Save storage space
37
HR+ Powered BY ONBASE Capture Manage Deliver Integrate Administrate
38
Document retrieval Custom Queries Line of Business Foldering
Employee Records Name Date of Birth Department Manager Post Code Regional Office Document retrieval Custom Queries Line of Business Foldering Employee Record Search Employee Number Name Department
40
Document Composition
41
Re vacancy: Web Developer
<Image Placeholder> Business Application January 1, 2010 <Date> <Name> Sam Hastings 22 Oxford Road Bicester OX12 4TF <Address> <City> , <State> <Zip> Dear Mr. Hastings, Re vacancy: Web Developer Following your interview, I am pleased to offer you the above position with GardenSol. Your initial basic salary will be £21,800 per year payable monthly in arrears by bank transfer. Full package details to follow. I do hope you will accept this offer but if you have any questions please do not hesitate to contact me. Yours sincerely, <Fullname> <Vacancy Name> <Amount> HR+ Powered BY ONBASE User Input Carol Knowles <HR Administrator>
42
HR+ Powered BY ONBASE Capture Manage Deliver Integrate Administrate
43
Integrate without Programing
44
Process Example..
45
Separation Employee HR+ Induction Offer or Reject Interview Process
Powered BY ONBASE Induction Offer or Reject Interview Process Application
46
INITIATE SETUP PROCESS COMPLETE
Manager Request Supplies Create Employee Profile Complete Checklist Final Review HR Generalist IT Hardware/Phone IT Network Systems FACILITIES Desk/ Chair… ONBASE TRAINING Internal Departments Employee Accepts Offer Arrives
47
Workflow E-Forms Folders Exception Reports Document Imaging
INITIATE SETUP PROCESS COMPLETE Workflow Manager Request Supplies E-Forms Create Employee Profile Complete Checklist Final Review Folders HR Generalist Exception Reports IT Hardware/Phone IT Network Systems FACILITIES Desk/ Chair… ONBASE TRAINING Internal Departments Document Imaging Employee Accepts Offer Arrives
48
New Starter Forms
49
ROI on Induction process
Shorten the productivity curve Increase employee engagement Reduce processing cost per new hire Clerical induction tasks eliminated Eliminate manual handling and routing time Reduce manual and duplicate data entry Decrease induction delays Establish consistent induction process Instant access to all employee documents
50
Summary
52
Streamline day-to-day HR processes
Automate routing and distribution of documents requiring approval Reduce storage costs and eliminate any document loss Provide security features to protect employee privacy and comply with regulations Reduce time performing routine functions Distribute employee communications and audit reading compliance Comply with, and automate document retention policies according to business rules
Similar presentations
