1. 1 PROJECT MANAGEMENT ROLE OF KEY PERSONNEL Bernd Madauss International Space University Strasbourg bernd@madauss.com February, 2011 bernd@madauss.com

2. Definition: „Project-Management“ Project Defined Start and End: From Goal Setting to Completion and Acceptance by Customer. Unique Undertaking: Design, Development, Prototyping. Involves Innovation: New Technologies. High Technical Complexity: Many Interfaces. Involvement of Many People: Different Skills and Multiple Disciplines. High Organizational Complexity: Multiple Teams, Cooperation's, Joint Ventures. Project Management and Role of Key Personnel

3. Management Planning: Tasks, Resources, Facilities, Key Personnel, Tools, Financing. Organization: Structure, Interfaces, Responsibilities. Team Building: Selection of Personnel, Identification of Key Personnel. Control: Actual vs. Planning, Feed-Back Solutions, Changes, Analysis. Leadership: Guidance, Decisions, Directions. Definition: „Project-Management“ Project Management and Role of Key Personnel

4. Project Management Functions System Engineering Subsystem Engineering Interface Control Product Assurance Project Planning & Control Schedule Control Resource and Cost Control Earned Value Analysis Documentation/Configuration Control Project Management and Role of Key Personnel

5. Overall Management (PM) Systems Engineering (SE) Quality Assurance (QA) Project Control (PC) Others Management Interface Functional Tasks: Analysis & Definition Design & Development Manufacturing Assembly & Integration Test & Verification Project Management Tasks TASKS AND RESPONSIBILITIES PROJECT MANAGEMENT AND FUNCTIONAL DEPARTMENTS Project Management and Role of Key Personnel

6. Program Management Organization System Engineering MGMT Quality Assurance MGMT System Operations MGMT PC Supervision SOW/WBS WPD’s Schedule Cost Documentation Configuration Program Control MGMT Overall Program MGMT QA Supervision QA Requirem. QA Plans Reliability Risk & FMEA Safety PM Coordin. PM Guidance O/A Review. PM Decisions Key Personnel PM Evaluation NEGO O/A Budget C. SE Supervision Q/A Requirem. SE Specs O/A Reviews SE Plans S/S Specs S/S Plans AIV Plans SO Supervision SO Requirem. SO Plans SO Procedures Facilities Level 1 Level 2 Level 3 Note: Level 2 identifies typical PM functions which become for larger projects PM positions Project Management and Role of Key Personnel

7. Typical Project Management Office - Key Personnel Positions - Project Management and Role of Key Personnel

8. Typical Project Management Office - Key Personnel Positions - Project Management and Role of Key Personnel

9. Matrix Organization within Companies Project Management and Role of Key Personnel

10. Definition: “Product Life Cycle” Product : Goods or Services to be Developed, Produced, Used and Disposed. Life Cycle : Process from Cradle to Grave. Major Product Phases : A. Concept: Concept Design, Feasibility Studies and Trade- Offs. B.Definition: System Specification and Planning. C.Design & Development: Detailed Design, Prototyping and Development Testing. D.Production: Manufacturing, Tooling, Testing and Acceptance. E.Operation: Implementation, Operation & Maintenance. F.Disposal Project Management and Role of Key Personnel

11. Major Product Phases Project Management and Role of Key Personnel

12. Project Life Cycle Major Decisions Points (Milestones) System Requirements Review (SRR): business plan confirmed. System Concept Review (SCR): concept freeze. System Design Review (SDR): design freeze. Preliminary Design Review (PDR) Critical Design Review (CDR) First Article Configuration Inspection (FACI): product acceptance. System Product Review (SPR): production readiness. Project Management and Role of Key Personnel

13. Product Life Cycle Concept Phase - Phase A Inputs: Product/Project Objectives Performance Requirements: Mission Statement, Requirements Specification, etc. Schedule Requirements: Due Dates, Milestones, etc. Business Requirements : Target Costs: for R&D, Production (Unit Costs), Test, Operation, etc. Return on Investment (ROI) Requirements: ROI = TO – OC / IC TO = Turnover OC = Operation Costs IC = Investment Costs Phase A “ Contract and Statement of Work - SOW ” Project Management and Role of Key Personnel

14. Product Life Cycle Concept Phase - Phase A Project Tasks: Overall System Design Technical Tradeoffs Operational Tradeoffs Commercial Tradeoffs Feasibility Studies Concept Formulation System Concept Review (SCR) Selection of Phase „ B “ Contractors Go/No-Go Decision for Phase „ B “ Project Management and Role of Key Personnel

15. Product Life Cycle Concept Phase - Phase A Outputs: Project Documents Preliminary System Specification Phase B „ Statement of Work “ Project Work Breakdown Structure (WBS) Phase B Phase C/D (preliminary) Phase C/D Project Management Concept Phase B & Preliminary C/D Project Schedules Phase B & Preliminary C/D Project Cost Plans Finance Plans (for all Phases) Project Management and Role of Key Personnel

16. Product Life Cycle Definition Phase - Phase B Inputs: Outputs from Phase A Project Tasks : Completion of Overall System Design Completion of System Specification Preparation of Subsystem & Test Specifications Preparation of Phase C/D Project Plans System Specification Review (SSR) Selection of Phase C/D Contractors Preparation of RFP for Phase C/D (Guideline, Specification, SOW, Schedules, etc.) Proposal Evaluation Contractor Selection Go/No-Go Decision for Phase „ C/D “ Project Management and Role of Key Personnel

17. Product Life Cycle Definition Phase - Phase B Outputs: System Specification Phase C/D „ Statement of Work “ Phase C/D Work Breakdown Structure (WBS) Phase C/D Project Management Concept Phase C/D Project Schedules Phase C/D Project Cost Plans Finance Plans (all Phases) Negotiated Phase C/D Contract Project Management and Role of Key Personnel

18. Product Life Cycle D&D Phase - Phase C Inputs: Outputs from Phase B Project Tasks : Completion of Detailed Design System and Subsystem Prototype Manufacturing and Testing Evaluation of Test Results System Design Reviews – Design Confirmation Preliminary Design Review (PDR) Critical Design Review (CDR) System Test Review (STR) Final Selection of Phase D Contractor Go/No-Go Decision for Phase „ D “ Project Management and Role of Key Personnel

19. Product Life Cycle D&D Phase - Phase C Outputs: Manufacturing Plans and Specifications Manufacturing Drawings and Procedures Designs for Jigs and Tools Plans for Test Facilities Negotiated Phase D Contract Phase D Statement of Work Phase D Project Schedules Phase D Project Cost & Finance Plan Project Management and Role of Key Personnel

20. Product Life Cycle Production Phase - Phase D Inputs: Outputs from Phase C Production Tasks: Procurement of of Jigs & Tools Procurement and/or Renting of Manufacturing and Test Facilities Preparation of Work Implementation of Work Procedures Unit Production Assembling, Integration & Verification (AIV) Product acceptance Output: Production Units (Fully Accepted) Customer Documentation Project Management and Role of Key Personnel

21. Product Life Cycle Operation Phase - Phase E Inputs: Outputs from Phase D Operation (Performed by Buyer of Units): Incoming Inspection of Units Incoming Inspection of Documentation Application of Unit Unit Maintenance Output: Services Documentation Project Management and Role of Key Personnel

22. 22 Recommended Project Management Literature Kerzner, Project Management & Study Guide, 8th Edition Verzuh, The Fast Forward MBA in Project Management, 1999 Terry, Principles of Management, 7th Edition ESA, Space Project Management, ECSS-M Project Management and Role of Key Personnel