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Project Management Process Overview
Opportunity Assessment Approval Initiating Approval Planning Approval Client Acceptance Opportunity Assessment Initiating Planning Executing/ Controlling Closing To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Manage the work performed Measure and report project performance Obtain final client sign-off Close project records Document lessons learned Ensure staff are rewarded and reassigned Process Start Up Integration Management Process Start Up Project Completion Scope Management Idea Generation Process Start Up Time Management Project Approach Cost Management Post-Project Review Quality Management Idea Structuring Project Definition Project Schedule/Budget HR Management HR Management Closure Communications Management Project Planning Risk Management Procurement Management Process Closure Process Closure Process Closure Process Closure
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Opportunity Assessment Process
Opportunity Assessment Approval Inputs Deliverables (Outputs) Opportunity Assessment Initiating To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Idea Generation Idea Structuring Process Closure
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Opportunity Assessment Inputs
Opportunity Assessment Approval Inputs Opportunity Assessment Deliverables (Outputs) Initiating To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Business Plans Program Plans Research Documents Requests for Change Idea Generation Idea Structuring Process Closure
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Opportunity Assessment Outputs
Opportunity Assessment Approval Inputs Opportunity Assessment Deliverables (Outputs) Initiating To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Project Initiation Document (Project Request section) Lessons Learned (Opportunity Assessment) Idea Generation Idea Structuring Process Closure
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Idea Generation Inputs Opportunity Deliverables (Outputs) Assessment
Opportunity Assessment Approval Inputs Opportunity Assessment Deliverables (Outputs) Initiating To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Receive and/or Solicit Ideas Identify Program Manager (or equivalent) Refine Idea Idea Generation Idea Structuring Process Closure
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Idea Structuring Inputs Opportunity Deliverables (Outputs) Assessment
Opportunity Assessment Approval Inputs Opportunity Assessment Deliverables (Outputs) Initiating To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Identify Project Sponsor Identify High-Level Requirements and Critical Success Factors Identify Primary Clients/Users Define High Level Business Benefits Identify Related Projects/Affected Systems Identify Key Stakeholders Plan for Next Phase (Initiating) Prepare Project Initiation Document (Project Request section) Idea Generation Idea Structuring Process Closure
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Opportunity Assessment Approval
Inputs Opportunity Assessment Deliverables (Outputs) Initiating Prepare for Opportunity Assessment Approval Checkpoint Review Prioritize Idea Obtain Approval to Proceed Follow-Up after Opportunity Assessment Approval Checkpoint Review To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Idea Generation Idea Structuring Process Closure
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Process Closure Inputs Deliverables (Outputs) Opportunity Assessment
Opportunity Assessment Approval Inputs Deliverables (Outputs) Opportunity Assessment Initiating To identify, screen, and select ideas that Provide value to the customers Maximize the return on investment Idea Generation Idea Structuring Assess the Opportunity Assessment Process Process Closure
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Opportunity Assessment
Initiating Process Opportunity Assessment Approval Initiating Approval Inputs Initiating Deliverables (Outputs) Opportunity Assessment Planning Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Process Start Up Project Definition Process Closure
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Opportunity Assessment
Initiating Inputs Opportunity Assessment Approval Initiating Approval Inputs Initiating Deliverables (Outputs) Opportunity Assessment Planning Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Project Initiation Document (Project Request section) Lessons Learned Process Start Up Project Definition Process Closure
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Opportunity Assessment
Initiating Outputs Opportunity Assessment Approval Initiating Approval Inputs Initiating Deliverables (Outputs) Opportunity Assessment Planning Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Project Initiation Document Project Charter Concept Analysis Document Schedule for Initiating Process Business Case (Initial) Lessons Learned (Initiating) Process Start Up Project Definition Process Closure
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Opportunity Assessment
Process Start Up Opportunity Assessment Approval Initiating Approval Inputs Initiating Deliverables (Outputs) Opportunity Assessment Planning Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Identify Initiating Process Participants Review Project Request Information Create Initiating Schedule Process Start Up Project Definition Process Closure
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Opportunity Assessment
Project Definition Opportunity Assessment Approval Initiating Approval Inputs Initiating Deliverables (Outputs) Opportunity Assessment Planning Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Describe Project Overview Describe Project Scope Determine Approach/Strategy Define Business Case Identify High-Level Project Risks Identify Project Manager Plan Next Phase (Planning) Finalize the Project Initiation Document Process Start Up Project Definition Process Closure
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Opportunity Assessment
Initiating Approval Opportunity Assessment Approval Initiating Approval Inputs Deliverables (Outputs) Initiating Opportunity Assessment Planning Prepare for Initiating Approval Checkpoint Review Prioritize Project Obtain Approval to Proceed Follow-Up after Initiating Approval Checkpoint Review Commit to the Project Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Process Start Up Project Definition Process Closure
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Opportunity Assessment
Process Closure Opportunity Assessment Approval Initiating Approval Inputs Initiating Deliverables (Outputs) Opportunity Assessment Planning Formally recognize a new project exists Document the Business Area’s need Authorize the work to proceed Link the project to ongoing work Process Start Up Project Definition Assess the Initiating Process Process Closure Process Closure
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Planning Process Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure
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Planning Inputs Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Planning Deliverables (Outputs) Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Project Initiation Document Project Charter Concept Analysis Document Schedule for Initiating Process Business Case (Initial) Lessons Learned Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure
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Planning Outputs Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Planning Deliverables (Outputs) Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Requirements Specification Project Schedule/ Timeline Project Budget Business Case/Project Funding Form Support Expectations Technical Evaluation System Diagram Project Organizational Chart Communications Matrix Lessons Learned (Planning) Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure
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Process Start Up Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Identify Planning Participants Prepare for and Conduct Planning Kick-Off Meeting Create Planning Schedule Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure
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Project Approach Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Planning Deliverables (Outputs) Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Define Project Measures of Success Refine Project Scope, Objectives, and Deliverables Define Project Requirements Identify Project Lifecycle Develop Work Breakdown Structure Refine Business Case Define Project Organization Identify Project Team Define Communications Strategy Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure
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Project Schedule/Budget
Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Refine the Project WBS Identify Sequence and Dependencies Estimate Work Effort and Duration Identify Resource Requirements Create Project Schedule Establish Project Budget Review Project Schedule/Budget Process Start Up Project Approach Project Schedule/ Budget Project Planning Process Closure
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Project Planning Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Planning Deliverables (Outputs) Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Process Start Up Project Approach Identify Project Constraints Identify Project Dependencies Identify Project Assumptions Identify Project Risks Document Management Approaches Determine Change Enablement Approach, if applicable Project Schedule/Budget Project Planning Process Closure
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Planning Approval Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Planning Deliverables (Outputs) Initiating Executing/ Controlling Finalize Project Documentation Prepare for Planning Approval Checkpoint Review Obtain Approval to Proceed Follow-Up after Planning Approval Checkpoint Review Commit to the Project Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure
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Process Closure Planning Inputs Deliverables (Outputs)
Initiating Approval Planning Approval Inputs Planning Deliverables (Outputs) Initiating Executing/ Controlling Determine more specifically: What needs to be done How the objectives will be met Who will be involved in the solution When it will be implemented How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Assess the Planning Process Process Closure
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Executing/Controlling Process
Planning Approval Client Acceptance Inputs Executing/ Controlling Deliverables (Outputs) Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Executing/Controlling Inputs
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Requirements Specification Project Schedule/Timeline Project Budget Business Case Support Expectations Technical Evaluation System Diagram Project Organizational Chart Communications Matrix Lessons Learned Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Executing/Controlling Outputs
Planning Approval Client Acceptance Inputs Executing/ Controlling Deliverables (Outputs) Planning Closing Manage the work performed Measure and report project performance Obtain final lient sign-off Project Documentation Implementation Strategy and Plan Deliverables Acceptance Lessons Learned (Executing/Controlling) Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Process Start Up Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Executing/ Controlling Deliverables (Outputs) Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Coordinate Project Resources Prepare for and Conduct Implementation Kick-Off Meeting Begin Implementation Planning Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Integration Management
Planning Approval Client Acceptance Inputs Executing/ Controlling Deliverables (Outputs) Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Manage Issues Manage Change Control Manage Project Information Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Scope Management Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Review Deliverable Requirements Conduct Deliverables Reviews Complete Deliverable Review Follow-Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Time Management Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Collect Actual Progress Update Schedule During Control Intervals Resolve Schedule Conflicts and Issues Review at Project Milestones Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Cost Management Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Measure Progress Revise Cost Estimates Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Quality Management Inputs Executing/ Deliverables (Outputs)
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Perform Quality Assurance Conduct Quality Control Reviews Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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HR Management Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management Manage Team Manage Business Interfaces HR Management Communications Management Risk Management Procurement Management Process Closure
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Communications Management
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management Review Project Communications Plan Collect Status and Progress Information Distribute Information HR Management Communications Management Risk Management Procurement Management Process Closure
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Risk Management Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Identify Additional Risks Analyze Additional Risks Develop Additional Risk Responses Respond to the Actual Risk Events Update the Risk Management Log/Database Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Procurement Management
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Ensure Contract Terms are Fulfilled Manage Relationship with Contractor Perform Contractor Exit Close Out the Contract Communications Management Risk Management Procurement Management Process Closure
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Client Acceptance Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Prepare for Final Deliverable Review Conduct Final Deliverable Review Obtain Approval to Proceed Follow-Up After Final Deliverable Review Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure
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Process Closure Inputs Executing/ Deliverables (Outputs) Controlling
Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing Manage the work performed Measure and report project performance Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Assess the Executing/ Controlling Process Process Closure
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Closing Process Closing Inputs Deliverables (Outputs)
Client Acceptance Inputs Deliverables (Outputs) Closing Executing/Controlling Close project records Document lessons learned Ensure staff are rewarded and reassigned Project Completion Post-Project Review HR Management Closure
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Closing Inputs Closing Project Documentation Deliverables Acceptance
Client Acceptance Inputs Deliverables (Outputs) Closing Executing/Controlling Close project records Document lessons learned Ensure staff are rewarded and reassigned Project Documentation Deliverables Acceptance Lessons Learned Project Completion Post-Project Review HR Management Closure
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Closing Outputs Closing Inputs Deliverables (Outputs)
Client Acceptance Inputs Deliverables (Outputs) Closing Executing/Controlling Close project records Document lessons learned Ensure staff are rewarded and reassigned Project Closeout Report Project Completion Post-Project Review HR Management Closure
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Project Completion Closing Inputs Deliverables (Outputs)
Client Acceptance Inputs Deliverables (Outputs) Closing Executing/Controlling Close project records Document lessons learned Ensure staff are rewarded and reassigned Document Final Schedule/Budget Archive Project Files Close Project Logs Close Time Reporting System and Project Database Tool Populate Existing Knowledge Bases Begin Preparing the Project Closeout Report Project Completion Post-Project Review HR Management Closure
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Post-Project Review Closing Inputs Deliverables (Outputs)
Client Acceptance Inputs Deliverables (Outputs) Closing Executing/Controlling Close project records Document lessons learned Ensure staff are rewarded and reassigned Administer Team Questionnaire Assess Client Satisfaction Consolidate Lessons Learned Prepare for Post-Project Review Conduct Post-Project Review Follow-up after Post-Project Review Submit Lessons Learned Project Completion Post-Project Review HR Management Closure
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HR Management Closure Closing Inputs Deliverables (Outputs)
Client Acceptance Inputs Deliverables (Outputs) Closing Executing/Controlling Close project records Document lessons learned Ensure staff are rewarded and reassigned Project Completion Conduct Final Reviews and Evaluations Acknowledge/Recognize Project Participants Release Project Resources Post-Project Review HR Management Closure
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