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PYDOS Prevention of youth drop-outs in sport,, TIME PLANNING AND IMPORTANCE OF OBJECTIVES " By K. Bagdonas, 2012-12-22.

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Presentation on theme: "PYDOS Prevention of youth drop-outs in sport,, TIME PLANNING AND IMPORTANCE OF OBJECTIVES " By K. Bagdonas, 2012-12-22."— Presentation transcript:

1 PYDOS Prevention of youth drop-outs in sport,, TIME PLANNING AND IMPORTANCE OF OBJECTIVES " By K. Bagdonas, 2012-12-22

2 PYDOS International project, whose partners are: Municipality of Karlskrona Municipality of Klaipėda Sport center of Gdynia SISU. 2012-01. – 2013-12.

3 AIMS AND OBJECTIVES OF PYDOS: Helping young people to stay longer in active sport. Searching for good experience. Training of the leaders in preventive withdrawal. Strengthening the competence of the organization. Create good practice exchange network.

4 Participants 60 young people and coaches. Participating in sport competitions. At Practice time adapted good thoughts and ideas. The opportunity to be a coach. Improving leadership qualities.

5 Swedish

6 Polish

7 Lithuanian

8 Activities 3 United sporting events. Seminars. Selection of good practice. From the best practice to create methodologies. Organize trainings for leaders. Sharing successes and best practices. Opportunity to become a qualified coach through youth leadership training. Create website

9 At Klaipėda

10 At Karlskrona

11 Sport events 3 sport events One in each country. Trainings and competition. Form a teams, consisting of young people from different countries. Team trainings and competitions in other countries.

12 Seminars Acitve seminars and workshops. Sharing good practice at seminars time. Discussion among the youth, why should be active. Discussions between coaches about leadership. Ability to invite many sports organizations.

13 Trainings of leadership Gained good experience during the workshops. Application of extracted good practice. Develop leadership training on the prevention of withdrawal. Experimenting to combining different methods of good practice. Leadership training with books and movies. Use gainend good pratice at sport events time. Share new knowledge with others.

14 Cooperation, dissemination of the project Cooperation between the existing partners. The ability to connect for others clubs. Sharing of good practice and when the project ends. Share with achieved results. Informing the public about the project (media) Continue activities on internet.

15 Website

16 Network When you be connected on the PYDOS network: You can building up contacts with Karlskrona and Sweden sporting clubs. You'll be able to invite and be invited to international tournaments. Partners for future projects. etc.

17 DO YOU enough 24 hours for ALL JOBS ? Over the past 20 years, working hours increased by 25 percent and leasure decreased by 33 percent. The modern tempo of life is accelerating, and we complain about the lack of time. What we do, we are always haven’t time enough.

18 Why is there a need to plan in time?

19 Time management is a set of actions and decisions aimed at optimal allocation and efficient use of the available time to achieve its objectives and tasks.

20 The most important areas of life? Health, Family, Financial, Itellectual, Social, Professional, Spiritual. Divide the main for you !


22 What mistakes do you do when planning your time?.............................................................................................................................................................................................................................................................................................................................................................................

23 The main mistakes of time management : Unwillingness to plan and organize work schedules, Imprecisely formulated objectives and tasks, Undetectable or ignored priorities, The range of realistic deadlines for each task,

24 Not leaving time reserve for unplanned tasks, Surrendering to external shocks and disturbances, Easy agree to perform not your job, Assumed too much work or they are not sufficiently delegated. The main mistakes of time management :

25 1 percent of the planned period time. In other words, we should be planning the day for 5-10 minutes, weekly work schedule we have to set up within 30-40 minutes, and the annual work plan will take 2-3 working days. HOW MUCH TIME NEED TO ASSING FOR TIME MANAGEMENT?

26 The hardest to convince yourself that time to give business, which at first sight is not necessary! "If you take the planning of 8 minutes, you will save at least an hour“ prof. dr. Lotar Zivert

27 How do you have begin to plan your jobs?

28 JobsUrgentNot urgent UrgentCritical situation; emergency problems; Jobs in terms are burning to do. Prophylactic jobs; Resources and tools, the balance support; New communications; Search for new opportunities; Planning; Recuperation. Not urgentSome of telephone calls; Correspondence, some of the reports; Some of the meetings; Immediate work for future; Routine head works. Time-consuming details; Correspondence, ; Telephone calls; Senseless loss of time; Festivities. MATRIX OF TIME MANAGEMENT

29 OPERATIONAL CONSEQUENCES OF HEAD JobsUrgentNot urgent Urgent Stress; Self disruption;; Management of crisis; Continuous fire and the eternal struggle. Prospects vision; Balance of powers; Discipline; Control; Few emergency situations. Not urgentFocusing on close perspective; Managing crisis; Reputation of chameleon; Perception of aimlessness goals and plans; Perception of themselves as victims that do not have self-government; Weak or obese connections. A total irresponsibility; Dependence on others organizations or circumstances to key issues; Termination of employment.

30 Distribution of productive per day 08:00-12:00 A.M. The highest productivity (10 am - productivity peak); 12:00-14:00 A.M. The lowest productivity; 14:00-17:00 A.M. Average productivity; Productivity drops after 45 minutes and after 1.5 hours is recommended to make a break. Sleep well - 75% of people complain of fatigue during the day due to lack of quality sleep. Lunch (preferably not in the work environment) provides the opportunity to "recharge their batteries" for further work.

31 ALLOCATION OF TIME: 60% - scheduled time / routine tasks; 20% - unscheduled jobs / disturbance (spontaneous interested parties, calls, sms...); 20% - spontaneous activity; If you are planning period, it is recommended to add further 20-50% of unplanned work; Plan your day the night before; Weekly schedule earlier of week.

32 Monday - 12% Tuesday - 23% Wednesday - 40% Thursday - 20% Friday - 5% Distribution of productive per work week

33 It is very important to set priorities, because usually choose not the most important, and those lighter. Make a list of tasks in order of importance, starting from the first and do not start another job until you not finish the previous one.

34 DO NOT ATTEMPT TO CORRECT ANY ERRORS OF YOUR TIME MANAGEMENT AT THE SAME TIME (Let's focus first to the One error that do most). PLANNING WORKS BEST TO DRAW UP A PLAN TO WRITE DOWN. After signing up, WHAT AND WHEN YOU HAVE MAKE, stop thinking about all the work, but only about what you are going to do now.

35 RATIONALLY TIME USING DIRECTORS CHARACTERIZED BY : They do not waste time, because he understands that this is an invaluable resource that requires him to act wisely. assign Manager must consider assign the time for action, does or it is worth for wasted time. Will it be useful? The Important results not excitation activities immediately rejected.

36 RATIONALLY TIME USING DIRECTORS CHARACTERIZED BY : Such leaders develop a payment to delegate its powers. Redistribution of powers - one individual tasks to the other. Relinquish its responsibility for the tasks, powers and opportunities, treasured time for more important things. Americans say, do not do anything yourself, you can outsource.

37 They planning costs of time. Usually drawn up action plan for the network to find a rational solution. RATIONALLY TIME USING DIRECTORS CHARACTERIZED BY :

38 Problem solving are based on the evaluation of its performance. In case of difficulties or finding a way out, a rational time using manager selects a method which guarantees an efficient solution of the problem. RATIONALLY TIME USING DIRECTORS CHARACTERIZED BY :

39 ADVICES: 1.Don't leave a mess at your workplace. At tidy workplace you spend less time for searching something. What does unnecessary -throw away. 2. Make a list of necessary working tools, whose you need. Make sure you have everything near you.

40 ADVICES: 3. Review documents on the computer and create a pleasant sort system forr your documents. Read document only once and decide immediately what to do with it (put away, signed, tear up); 4. Unnecessary documents / remove items from the table. According to statistics each paper distracts about 5 times a day! Studies show that a person who is working for messy table ~ spend 1.5 hours looking for something or distracted side of things, it is 7.5 hours per week.

41 5. Sort your documents right away, do not off them for the "later." If you are not working out as soon as the schedule when you can do it. Set up automatic mail sorting 6. Try to finish your jobs till the last one. Delayed documents and other things later, it will require you much more time to do than it should be done immediately. ADVICES:

42 7. For each task on the agenda and the time to try to stick to it. 8. Create list of unfinished works and the works that have been postponed to a later. Start carry out the works under the list. Do not stop until you've finished all the listed work. ADVICES: :

43 Thank you!

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