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StartSmart Your first step could make your journey IT Strategy
StartSmart ©2004 Sourabh Hajela If you could cut 10% off your IT Budget and increase IT ROI… Would you?
StartSmart ©2004 Sourabh Hajela IT Alignment is one of the top three issues on business leaders agenda. IT is a critical resource that must be managed Over the past few decades businesses have increasingly relied on IT for not only competitive advantage but also for their very existence More importantly, IT investments are perhaps the largest and most visible expenditures of a modern organization. The pressure to get effective and efficient with them is also proportionately greater With so much at stake, business leaders would like to know if IT is being managed Business leaders, across industry, work to maximize returns on their investments. IT investments are no different. However, these are internal investments, hence their returns cannot be quantified directly or with certainty How can one measure and track the returns on IT investment? Can we ensure that every dollar is spent towards a business requirement? The immense promise of IT is universally acknowledged. However, sometimes results are disappointing How can one anticipate and/or fix IT problems? Can we ensure consistent delivery on time and within budget?
StartSmart ©2004 Sourabh Hajela It is not a matter of debate that alignment produces superior results - when IT Capability is not aligned with business requirements it causes loss of business value IT exists to create shareholder value. If a clear linkage between these two cannot be made we get technology for technologys sake IT Capability Business Capability Impact of Misalignment Shareholder value declines Promising IT project do not deliver business value IT costs rise while business revenues decline Employee dissatisfaction increases
StartSmart ©2004 Sourabh Hajela However, what is often in doubt is how to achieve this alignment The issue of alignment is very nebulous. One can describe what it means to be aligned but few, if any, can clearly articulate what that means in operational terms – the former is an academic activity while the latter facilitates decision making Business and IT are two different worlds that have developed in isolation. Making the connection between things in the business and IT realms is often impeded by the fact that there is no common frame of reference or framework connecting the two Some have approached this issue top down forgetting the impact disruptive technologies can have in the other direction Some have used the concept of alignment and value interchangeably not recognizing the fact that they are related yet different. For example, the former does not guarantee the latter There are few people who understand both these worlds to help bridge this gap Consequently, the sense of heightened awareness has done little, if anything, to solve the alignment problem
StartSmart ©2004 Sourabh Hajela IT Alignment approaches abound but they fall short of addressing the key issues Solution Limitations… Their scope is either too narrow or too broad They either do not quantify results or are fixated on value in dollar terms. The latter is not the best approach to quantify some investments especially internal investments Data collection to feed these frameworks is a tedious and time consuming process – a lot of companies give up mid stream and others never get the intended benefits Keeping these frameworks updated requires investment in interfaces across the organization Most of these approaches take financial frameworks and approaches and try to apply them to without modification. IT investments are internal to the organization thereby requiring a differentiated approach. …Fail to address key issues Are we in alignment? How do we know for sure? What is the misalignment costing us? How do we get in alignment? How much will that cost and make? How do we know when we are done? How do we stay aligned? Most business leaders want to know: How do we make better decision about IT?
StartSmart ©2004 Sourabh Hajela More importantly, various approaches and methodologies fall short on one issue: Can we make decisions based upon the analysis? Strategic Tactical Investment How much shareholder value did IT create last year? What is the probability that IT will cost and deliver as planned? Are IT initiatives technology for technologys sake or are they supporting business requirements? Are the investments focused towards areas that will produce the biggest bang for the buck? How do we measure Investment results? Assets Application System Lifecycle: Should we buy this new system? Are we better off replacing this application? When? Infrastructure Lifecycle: Should we buy this new server? Are we better off upgrading this network? When? Organization Outsourcing: Should we outsource our IT processes? Which Application Services Provider best suits our needs? Staff Reduction: What is the long term impact of staff reduction? Are we cutting muscle with fat? Hiring: Are we creating value by adding this new employee? How much?
StartSmart ©2004 Sourabh Hajela Consequently, there is a need for a practical and quantitative framework and approach to IT Alignment Practical: The analysis should produce results that can be implemented Quantitative: The results should be quantifiable so progress can be understood, explained and monitored Iterative: Most things in real life do not happen on the first pass – they require careful calibration over time and take many attempts. If there is a common framework that synthesizes the lessons learnt so they can be carried forward, that immensely facilitates this process and makes it more efficient Ease of Use: Any tools complexity is its own worst enemy. Hence, there is a need to simplify the interface, data collection and other things associated with the framework to facilitate its adoption.
StartSmart ©2004 Sourabh Hajela Toward that end, we propose a unique framework that clearly identifies and shows IT Alignment… Business Value versus IT Map Illustrative
StartSmart ©2004 Sourabh Hajela …helps identify root cause of misalignment… Over coverage Under coverage Business Value versus IT Components Map Illustrative
StartSmart ©2004 Sourabh Hajela …helps identify root cause of misalignment (contd.)… Over coverage Misalignment Root Cause Analysis Illustrative Incremental Investment Analysis Dimension: Alignment Business Area: Packaging Component: Asset Category: Application Member: Application xyz Resource: People Cause: Cost, Risk Root Cause: Low Resource Utilization … Estimated value loss: $xyz
StartSmart ©2004 Sourabh Hajela …assesses the value gained through alignment… Business Value versus IT Value Map Illustrative
StartSmart ©2004 Sourabh Hajela …helps make key decisions around IT and their impact on alignment. For example, IT project portfolio rationalization… Business Value versus Cost Map Business Value High Low High Low Cost of Ownership/Operation INVESTIGATE SLOW OR DECOMMISSION MONITOR INVEST SUFFICIENT Illustrative ICFDEAGBHJ Individual initiatives or projects
StartSmart ©2004 Sourabh Hajela …or the outsourcing analysis … Benchmarking IT Capability Map Illustrative
StartSmart ©2004 Sourabh Hajela …and its impact on alignment… BeforeAfter Business Value versus IT Capability Map Illustrative
StartSmart ©2004 Sourabh Hajela …and value creation… BeforeAfter Business Value versus IT Value Map Illustrative
StartSmart ©2004 Sourabh Hajela …or continuously monitoring and maintaining the Enterprise Architecture… CurrentTactical Strategic Enterprise Architecture Planning Roadmap Illustrative
StartSmart ©2004 Sourabh Hajela Burning IT fat and building IT muscle has never been easier!
StartSmart ©2004 Sourabh Hajela The approach is supported with an Excel spreadsheet enabled framework The approach and framework are based on the premise that we are trying to make decisions around IT Decision making is an iterative exercise requiring a drill down into available data till the root cause has been identified Consequently, our framework uses data carefully Our approach is not to use data collection as a boil the ocean activity but a very targeted exercise -Data is collected only for root cause analysis in a drill down manner. This focuses the effort, reduces the time required and does not bog down the entire organization -Collection happens in iterations – from the highest level to the minutiae - based upon need
StartSmart ©2004 Sourabh Hajela A typical IT Alignment project using this framework can be completed in 6-8 weeks Diagnostic Action PlanTrainImplement Feedback 1.D iagnose: Identify the issues and establish the scope (2-5 days) 2.Action Plan: Establish steps, roles and responsibilities, deliverables and timeline (< 5 days) 3.Training: Formal training in cutting edge framework and approach (2 days) 4.Implementation: Execute the action plan (6-8 Weeks) 5.Feedback: Monitor and control to make course corrections as needed Action Learning Process
StartSmart ©2004 Sourabh Hajela We facilitate this process through consulting and/or training StartSmart provides consulting and training to our clients. Our clients can choose one or both depending on their circumstances. For example, We can manage and execute the entire program OR Our client can take our training and then manage and execute the program themselves OR Our client can choose to have us partially engaged, as Subject Matter Experts, to help as and when needed We deliver training through two channels: Onsite Online: through our partnership with Brainshark, the training is available online 24x7Brainshark
StartSmart ©2004 Sourabh Hajela About StartSmart StartSmart is a management consulting firm with a difference: We are value driven i.e. we create quantifiable shareholder value for our clients We diagnose before we prescribe i.e. we do not apply cookie cutter approaches We believe in the total and complete knowledge transfer to our clients We are intellectually independent i.e. not beholden to any vendor or product We provides consulting and training in: IT Strategy - IT Portfolio Rationalization - Application Portfolio Rationalization e-Strategy Enterprise Architecture Planning Vendor Relationship Management Risk Management
StartSmart Your first step could make your journey Contact Information: Sourabh Hajela (845) StartSmart Your first step could make your journey
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