4Turning on the computer Switch on switch socket (Power source)Switch on UPSSwitch on both System switch and Monitor switchWait until Booting process complete its task then you can start to use computer.
5Turning Off the computer Click on start buttonClick shut downWait the computer until the monitor will show black screen
6Word ProcessorA word Processor is an application software that helps in the production of a document. It is a text editor that allows us to type, edit and save text.
7Example of Word Processor Software Microsoft WordWord StarWordPerfectLotus NotesPerfect WriterProfessional WriteMultiMateWord Pad
8Microsoft Word (Ms-Word) Microsoft Word is an example of a word processor. It is a powerful Application with special capabilities to manipulate text.
9What is Microsoft Word?Microsoft Word- Is a word processing application software that allows to type, edit, save and format text documents. Basically it deals with Production of a document such as letter, Memo, Report, Proposal etcIs an electronic program used on processing document electronically.
10NoteMicrosoft word can prepare a document in a graphical word of “WYSIWYG” (What You See Is What You Get) This means that your able to see on the screen exactly what the page will look like when it is printed out.
11Microsoft word versions There are several versions of Microsoft Office, the following are some of them:Examples:Microsoft Word 95Microsoft Word 97Microsoft Word 2000Microsoft Word XP or 2002Microsoft Word 2003Microsoft Word 2007Microsoft Word 2010
12Advantages of the Microsoft Word MS Word is used to produce textual documents such as CVs, memos, Proposals, newsletters, questionnaires, Report, Calendar, Letters messages, Tables, Prepare tests and Examinations, etc.It can be used to add graphics and pictures in a document. Ms Word used for creating tables for easy and quick to understand documents in summary.Presenting a document in columns makes it easier to read and draw comparison.Ms Word provides automatic spell checking of word and grammar, finding and replacing text etc are some of the features that make documents formal.
13Opening/Starting Microsoft Word There are several ways which you can use tolaunch Ms word1st OptionClick Start ButtonGo to All ProgramsGo to Microsoft OfficeClick Microsoft Office Word 2007
14Cont…2nd Option Using the short cut Icon on the Desktop Double Click itOR Point on the IconRight Click itClick OpenOR Click the Icon OncePress the Enter Key
15Opening Microsoft Word cont… 3rd OptionUsing the Run CommandClick Start ButtonClick Run, the Run dialog box will appearClick OK Button or press the enter keyType the Program file name e.g. winword for MS Word
16To Create a New Document from the Start Menu Clicks start Programs Microsoft Office Microsoft Word 2007.To Create a Document from Existing DocumentClick the Office Button New Create, or press <Ctrl> + <N>.You will see the MS-Word screen appears. It is just a blank document page is ready for you to start typing.
18Elements of MS-Word 2007 Screen/ window Office button-It Provides access to menu commands in Word. Here is where you will find commonly known features such as New, Open, Save, Print and Recent Documents.Quick Access- It provides easy access to command you use most frequently. The save, Undo, Redo/Repeat and quick print button appears on Quick Access toolbar by default.Ribbon tabs- These tabs each contain a different set of options relevant to the tab name. There are three basic components to the Ribbon: 1. Commands 2. Command Sets/Groups 3.Command Tabs
19Help icon -Click the question mark to see the Help screen. Cont…Title Bar: This is a bar at the top of Microsoft Word screen that displays the program Name and the current File Name e.g. – Microsoft Word Document1Help icon -Click the question mark to see the Help screen.Rulers- To help you line up text and objects, Microsoft Office Word have a vertical and a horizontal ruler. (If you can’t see the rulers, use the View ribbon to enable them.)Scroll Bars- These are the bars along the right side and bottom of a document window used to display hidden parts of the document.Status bar- This bar at the bottom of your screen displays number of pages and words, spelling & grammar check
20Cont…Zooms slider -Move the zoom slider left or right to decrease or increase the size of the documentThe Text Area- Is a working area where you can type and edit text, insert pictures, graphics, tables e. t. cMinimize Button-A button located to the left of the Maximize/Restore button in the top right corner of the window, which reduces the window to an icon at the bottom of the screen.Maximize/ Restore Button- A button located to the left of the Close button in the top right corner of the window, which controls the size of the application and document windows.Close Button- A button located to the right of the Maximize/Restore button in the top right corner of the window, which displays an X. It is used to close the current window.
21Document Views Icon Layout Views Icon These are 5 buttons at the bottom left of a document window.Click any of the document view icon to change the documentview. ORClick View menuSelect View layout to displayTypes of Layout views1. Print layout View 2. Full Screen reading View 3. Web layout View 4. Outline View 5. Draft View.
22Opening an Existing Document Click the Microsoft Office Button Open, orPress CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard
23To Save a DocumentTo Save a Document: Click the Save button on the Quick Access Toolbar, or press <Ctrl> + <S>.Note: Save – Using this button normally presume that you had already saved your button and it does not change your file folder or name. It just Save the current changes done to your word document.
24To Save a Document with a Different Name/ Save As Select the Office Button>Save As. You may change the file format, but it’s best to save the file as Word Document In the File Name field, type the name of the document and then Click SaveNote: Save As command will enable you to save your document in a new location, and also to rename the word document.
251) Click the Microsoft Office Button, and then click Close To Close a Document1) Click the Microsoft Office Button, and then click Close2) If a Microsoft Office Word dialogue box appears displaying a “Do you want to save…?” message:Click Yes to save, No to discard, or Cancel to close the dialogue box.
26Previewing and Printing a Document Click the Microsoft Office Button, point to print and select one of the following options:Print - Allows you to select a printer, number of copies, and other printing options before printing. Quick Print- Allows you to send the document directly to the default printer without making changes. Preview- Allows you to preview and make changes to pages before printing.
27Cut, Copy and PasteOften times you will need to move text from one location in a document to another, or to a different application. In this case you will perform a Cut and Paste. To reproduce a specific part of a document and place it elsewhere, you will perform a Copy and Paste.
28To Cut TextCut - Remove a text permanently from one location to another through pasting.Select the text you want to moveClick on the Cut icon located on the Home tab in the Clipboard group
29To Copy TextCopy – Carry text or graphic to another location through paste.1) Select the text you want to copy2) Click on the Copy icon located on the Home tab in the Clipboard groupRight click on selected text, and then Click “COPY”
30To Paste TextPaste - allow you to duplicate content from another file to a different section of the Word Document; you can either paste text or graphics by cutting and pasting1) Click in the area of the document where you want to paste your text2) Click on the Paste icon located on the Home tab in the Clipboard group. OrPress CTRL+V (Paste Key)Right Click on new location, and then Click “PASTE
31FONT GROUP TAB GROUP COMMAND COMMAND’S NAME DESCRIPTIONS HOME FONT Font listclick pull-down arrow to choose font faceFont sizepick size from list or type a sizeGrow fontincreases font sizeShrink fontdecreases font size
32Cont… HOME FONT Clear Formatting removes all style elements to selected textBoldBold, makes the text to become much thick in size and visibleItalicmakes your text italicsUnderlineClick on it to underline your textStrikethroughdraws a line through selected textSubscriptlets you type text as a subscript to main text, like a footnote referenceSuperscriptlets you type text as a superscript to main text, like an exponential numberCont…
33HOMEFONTChange caseChange all selected to UPPERCASE, lowercase or other common capitalizationsHighlightinghighlights the selected text. Click the pull-down arrow to see a number of different highlight colorsText ColorClick the pull-down arrow to choose from a number of different text colors
34Font faceTo change the text to a different font, follow this quick method:Select the text by clicking the left mouse button and dragging until the text is selected.Click on the Font Face box , which is located at the top-left corner of the font section.Once clicked, the box will open and reveal a long list of fonts.Click on the desired font.
35To change the font sizeOffers three options after selecting the text like before.1. Click on the arrow on the Font Size box (located to the right of the Font Face box), and click on the desired size.2. Click on the number inside the Font Size box, type in the number with the keyboard and press ENTER.3. Click on the Grow Font to increases font size or Shrink decreases font sizeFont buttons to the right of the Font Size box.
36BoldSelect the textClick the Bold icon on the Ribbon. Note: To turn off bold, highlight the text and press the Bold icon again.Click anywhere in the Text area to remove the highlighting
37Italicize Select the text Click the Italic icon on the Ribbon. Note: To turn off italics, highlight the text and press the Italic icon again.Click anywhere in the Text area to remove the highlighting.
38UnderlineSelect textClick on the arrow to the right of the Underline icon on the Ribbon. Note: To turn off underlining, press the Underline icon again.Click anywhere in the Text area to remove the highlighting
39Font colorFont Color – this enables you to change the font color of your text to your own choice, black, blue or red, this according to what you are writingSelect the text that you'd like to change the font color.Select the Home tab in the toolbar at the top of the screen.click on the arrow to the right of the Font Color button
40Change Case Changes your sentences case either lower case, Upper Case Select the text you want to change it caseClick on the IconSelect what case you want for your text.
41Text Highlight Color Select the text that you want to highlight. On the Home tab, in the Font group, click the arrow next to Text Highlight Color .Click the color that you want.
42Subscript and Superscript Subscript appears smaller and below the baseline (Ex. H2O or X2) while a superscript appears smaller and above the baseline (Ex. X3)select the character that you would like to changeClick the Superscript or Subscript symbol from the ribbon under the home tab
43PARAGRAPH GROUP TAB GROUP COMMAND Name of command Descriptions HOME BulletsClick the arrow to choose different bullets stylesNumberingClick the arrow to choose different numbering formatsMultilevel ListClick the arrow to choose different Multilevel List stylesDecrease IndentDecrease Indent level of the paragraphIncrease IndentIncrease Indent level of the paragraph
44Justify TAB GROUP COMMAND Name of command Descriptions HOME PARAGRAPH Cont…TABGROUPCOMMANDName of commandDescriptionsHOMEPARAGRAPHLeft alignmentAlign text to the leftCenter alignmentCenter textRight alignmentAlign text to the rightJustifyThis create a clean look along the left and right side of the pageLine SpacingChange the spacing between lines of the textShadingColor the back ground behind the selected text or paragraph.BorderCustomize the borders of selected text or cells
45ALIGNMENTAlignment: to align means to place your text within the desire section of the page, you can choose to align leftSelect the text you want to use in the left alignment, and then use the left alignment command to choose left alignment.
47Centre alignmentAll text will be place on the middle of your page and will look like this Select the text you want to use in the center, and then use the center alignment command to choose center alignment.
48Right AlignmentTo align right means all text will have an a uniformity ending at the right side of your page,Select the text you want to use in the right alignment, and then use the right alignment command to choose right alignment.
49JustifyJustify – This will make you document have uniformity both at the left and right margin of the pageSelect the text you want to use in the justify, and then use the justify alignment command to choose justify alignment