1. Microsoft Office 2007- Illustrated Finishing a Presentation

2. Objectives Understand mastersUnderstand masters Customize background styleCustomize background style Use slide show commandsUse slide show commands Set slide show transitions and timingsSet slide show transitions and timings Microsoft Office 2007-Illustrated

3. Objectives Set slide animation effectsSet slide animation effects Inspect a presentationInspect a presentation Evaluate a presentationEvaluate a presentation Create a design templateCreate a design template Microsoft Office 2007-Illustrated

4. Understand Masters Each presentation has a set of mastersEach presentation has a set of masters Masters store informationMasters store information position & size of textposition & size of text position & size of content placeholdersposition & size of content placeholders text stylestext styles background colorsbackground colors effects, animations and theme colorseffects, animations and theme colors Microsoft Office 2007-Illustrated

5. Understand Masters There are three Master views:There are three Master views: Slide Master viewSlide Master view Handout Master viewHandout Master view Notes Master viewNotes Master view Changes made to masters appear on slides, notes and handouts respectivelyChanges made to masters appear on slides, notes and handouts respectively Microsoft Office 2007-Illustrated

6. Understand Masters Design elements that you place on the Slide Master appear on every slide in the presentationDesign elements that you place on the Slide Master appear on every slide in the presentation Each master has its own associated layoutsEach master has its own associated layouts Changes made to layouts appear on slides that have those layoutsChanges made to layouts appear on slides that have those layouts Microsoft Office 2007-Illustrated

7. Understand Masters To view a slide master click the View tab, then click the Slide Master button in the Presentation Views groupTo view a slide master click the View tab, then click the Slide Master button in the Presentation Views group The left pane displays thumbnails of each layout of the slide masterThe left pane displays thumbnails of each layout of the slide master Microsoft Office 2007-Illustrated

8. Understand Masters Changes made to the Slide Master will appear on all the associated layoutsChanges made to the Slide Master will appear on all the associated layouts Layouts can be individually modified as wellLayouts can be individually modified as well Microsoft Office 2007-Illustrated Slide Master layouts Slide Master

9. Customize the Background Style The background, which is on every slide, is the area behind the text and graphicsThe background, which is on every slide, is the area behind the text and graphics A background graphic is an object placed on the slide masterA background graphic is an object placed on the slide master You can modify the background with images and color to enhance slidesYou can modify the background with images and color to enhance slides Microsoft Office 2007-Illustrated

10. Customize the Background Style You can also apply a background style which is a set of color variations derived from the theme colorsYou can also apply a background style which is a set of color variations derived from the theme colors Theme colors are a set of twelve coordinated colors that determine the colors for all slide elements in your presentationTheme colors are a set of twelve coordinated colors that determine the colors for all slide elements in your presentation Microsoft Office 2007-Illustrated

11. Customize the Background Style Every theme has it own theme colorsEvery theme has it own theme colors Theme colors are used for text, lines, hyperlinks, shadows, accents, and backgroundsTheme colors are used for text, lines, hyperlinks, shadows, accents, and backgrounds Microsoft Office 2007-Illustrated Theme colors

12. Customize the Background Style To view Background Styles, click the Design tab, choose a theme, then click the Background Styles buttonTo view Background Styles, click the Design tab, choose a theme, then click the Background Styles button Microsoft Office 2007-Illustrated Background Styles button (in the Background group) Selected themeBackgrounds available for selected theme

13. Customize the Background Style Click the Format Background button to modify the backgroundClick the Format Background button to modify the background The Format Background dialog box opensThe Format Background dialog box opens Microsoft Office 2007-Illustrated Format Background button

14. Customize the Background Style In the Format Background dialog box, you can changeIn the Format Background dialog box, you can change FillsFills TexturesTextures Tiling optionsTiling options TransparencyTransparency Microsoft Office 2007-Illustrated Format Background dialog box

15. Use Slide Show Commands With PowerPoint, you can show a presentation on any compatible computer using Slide Show viewWith PowerPoint, you can show a presentation on any compatible computer using Slide Show view Slide Show view fills the entire screenSlide Show view fills the entire screen In Slide Show view, you can annotate slides (draw on them) or jump to specific slidesIn Slide Show view, you can annotate slides (draw on them) or jump to specific slides Microsoft Office 2007-Illustrated

16. Use Slide Show Commands To get started click the View tab, then click the Slide Show button in the Presentation Views groupTo get started click the View tab, then click the Slide Show button in the Presentation Views group The Slide Show toolbar buttons are semitransparent and blend in with the background color on the slideThe Slide Show toolbar buttons are semitransparent and blend in with the background color on the slide Microsoft Office 2007-Illustrated

17. Use Slide Show Commands Microsoft Office 2007-Illustrated Slide Show toolbar Navigation options Annotation tools Previous slide button Next slide button Pen Options menu button Slide Show menu button

18. Use Slide Show Commands Other useful Slide Show commands include:Other useful Slide Show commands include: Esc key – to end slide showEsc key – to end slide show Spacebar – to advance to next slideSpacebar – to advance to next slide Left and right arrow keys – to advance or go back one slideLeft and right arrow keys – to advance or go back one slide Microsoft Office 2007-Illustrated

19. Set Slide Show Transitions and Timings Slide transitions determine how a slide moves in and out of view during the slide showSlide transitions determine how a slide moves in and out of view during the slide show Transitions are organized by type into five groupsTransitions are organized by type into five groups Click the Animations tab on the Ribbon, then choose a transitionClick the Animations tab on the Ribbon, then choose a transition Microsoft Office 2007-Illustrated

20. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Animations tab Click More button to see more transition choices Transition settings

21. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Transition categories

22. Set Slide Show Transitions and Timings Slide timing refers to the amount of time a slide is visible on the screenSlide timing refers to the amount of time a slide is visible on the screen Each slide can have a different slide timingEach slide can have a different slide timing Use the Advance Slide settings in the Transition to This Slide groupUse the Advance Slide settings in the Transition to This Slide group Microsoft Office 2007-Illustrated Number of seconds slide will appear

23. Set Slide Animation Effects Animation effects define how the objects in your presentation appear on the screen during a slide showAnimation effects define how the objects in your presentation appear on the screen during a slide show For example, you can have each bullet in a list appear one at a timeFor example, you can have each bullet in a list appear one at a time You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elementsYou can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements Microsoft Office 2007-Illustrated

24. Set Slide Animation Effects Standard animation effects:Standard animation effects: FadeFade WipeWipe Fly InFly In Custom animation effects:Custom animation effects: EntranceEntrance EmphasisEmphasis ExitExit Motion PathsMotion Paths Microsoft Office 2007-Illustrated

25. Set Slide Animation Effects To set animation, select object, then click the Animation tab on the RibbonTo set animation, select object, then click the Animation tab on the Ribbon Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom AnimationClick the Animation list arrow, then click Fade, Wipe, Fly In, or Custom Animation Microsoft Office 2007-Illustrated Animation tag— indicates order that objects will animate on slide

26. Set Slide Animation Effects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Animated objects appear in the Custom Animation list This information refers to the sunshine clip art Type of animation applied

27. Set Slide Animation Effects To choose a custom animation, choose one of the four types in the Custom Animation task paneTo choose a custom animation, choose one of the four types in the Custom Animation task pane Microsoft Office 2007-Illustrated Exit category Types of Exit animations

28. Set Slide Animation Effects Custom AnimationCustom Animation Entrance—causes an object to enter the slide with an effectEntrance—causes an object to enter the slide with an effect Emphasis—already visible object has an effectEmphasis—already visible object has an effect Exit—causes an object to exit slide with an effectExit—causes an object to exit slide with an effect Motion Paths—causes object to move on specified path on slideMotion Paths—causes object to move on specified path on slide Microsoft Office 2007-Illustrated

29. Inspect a Presentation Before you post a presentation, you should inspect it using the Document InspectorBefore you post a presentation, you should inspect it using the Document Inspector The Document Inspector looks for hidden data and personal information stored in the file itself or in the document propertiesThe Document Inspector looks for hidden data and personal information stored in the file itself or in the document properties Microsoft Office 2007-Illustrated

30. Inspect a Presentation Document properties are also known as metadata and includes specific data about the presentationDocument properties are also known as metadata and includes specific data about the presentation Document properties include:Document properties include: Author’s nameAuthor’s name Subject matterSubject matter TitleTitle When file was createdWhen file was created Microsoft Office 2007-Illustrated

31. Inspect a Presentation Document Inspector can also find and remove:Document Inspector can also find and remove: Presentation notesPresentation notes CommentsComments Ink annotationsInk annotations Invisible on-slide contentInvisible on-slide content Off-slide contentOff-slide content Custom XML dataCustom XML data Microsoft Office 2007-Illustrated

32. Inspect a Presentation To use the Document Inspector, click the Office Button, point to Prepare, then click Inspect DocumentTo use the Document Inspector, click the Office Button, point to Prepare, then click Inspect Document The Document Inspector dialog box opensThe Document Inspector dialog box opens Results will appear in a new windowResults will appear in a new window Microsoft Office 2007-Illustrated

33. Inspect a Presentation Microsoft Office 2007-Illustrated Choose options, then click Inspect

34. Inspect a Presentation To create a read-only file, click the Office Button, point to Prepare, then click Mark as FinalTo create a read-only file, click the Office Button, point to Prepare, then click Mark as Final A read-only file cannot be edited or modifiedA read-only file cannot be edited or modified Microsoft Office 2007-Illustrated

35. Evaluate a Presentation To evaluate a presentation means to look at its design as well as its contentTo evaluate a presentation means to look at its design as well as its content Evaluate your presentation to determine how well your audience will receive itEvaluate your presentation to determine how well your audience will receive it Microsoft Office 2007-Illustrated

36. Evaluate a Presentation Microsoft Office 2007-Illustrated Audience impact from a visual presentation

37. Evaluate a Presentation Important points about evaluating your presentationImportant points about evaluating your presentation Keep your message focusedKeep your message focused Keep your text conciseKeep your text concise Keep the design simpleKeep the design simple Choose attractive colorsChoose attractive colors Microsoft Office 2007-Illustrated

38. Evaluate a Presentation Important points about evaluating your presentationImportant points about evaluating your presentation Choose fonts and styles that are easy to readChoose fonts and styles that are easy to read Emphasize important textEmphasize important text Use visuals to help communicate your messageUse visuals to help communicate your message Microsoft Office 2007-Illustrated

39. Create a Design Template You are not limited to using just the standard themes PowerPoint providesYou are not limited to using just the standard themes PowerPoint provides You can use a template, a type of presentation file that contains custom design informationYou can use a template, a type of presentation file that contains custom design information Microsoft Office 2007-Illustrated

40. Create a Design Template You can create a template from a new blank presentation or modify an existing presentation, then save it as a templateYou can create a template from a new blank presentation or modify an existing presentation, then save it as a template Templates have the.potx extension added to the filenameTemplates have the.potx extension added to the filename Microsoft Office 2007-Illustrated

41. Create a Design Template When you open a template, you save it with a new name as a new presentationWhen you open a template, you save it with a new name as a new presentation Templates are automatically saved in the Templates folderTemplates are automatically saved in the Templates folder Microsoft Office 2007-Illustrated

42. Summary Understanding Slide Masters is an important part of understanding PowerPointUnderstanding Slide Masters is an important part of understanding PowerPoint The Slide Master stores information for each slide, including the placement of text and content placeholdersThe Slide Master stores information for each slide, including the placement of text and content placeholders The Slide Master has a set of related layoutsThe Slide Master has a set of related layouts Microsoft Office 2007-Illustrated

43. Summary Changes made to the Slide Master appear on all of the related layoutsChanges made to the Slide Master appear on all of the related layouts You can modify the slide background to enhance the slides in a presentationYou can modify the slide background to enhance the slides in a presentation The Slide Show toolbar allows you to annotate slides and navigate forwards, backwards and to specific slides during a slide showThe Slide Show toolbar allows you to annotate slides and navigate forwards, backwards and to specific slides during a slide show Microsoft Office 2007-Illustrated

44. Summary You can add transitions to each slide and adjust slide timingYou can add transitions to each slide and adjust slide timing You can animate objects on slide to define how they will appear during the slide showYou can animate objects on slide to define how they will appear during the slide show Use the Custom Animation task pane to define how objects will animateUse the Custom Animation task pane to define how objects will animate Use the Document Inspector to inspect a presentationUse the Document Inspector to inspect a presentation Microsoft Office 2007-Illustrated

45. Summary Evaluate your presentation to meet the audience needsEvaluate your presentation to meet the audience needs Finally, you can create your own custom templates for future use by saving a presentation as a templateFinally, you can create your own custom templates for future use by saving a presentation as a template Templates have the.potx filename extensionTemplates have the.potx filename extension Microsoft Office 2007-Illustrated