1. TC-10/TC-11 Regulations for ICDAR hosting L.Schomaker/Y.B. Kwon

2. TC-10/TC-11 Rationale for ICDAR hosting regulations ICDAR is a large and important conference within the IAPR community The success of ICDAR should be safeguarded for the coming decade Organisational knowledge must be transferred to coming generations

3. TC-10/TC-11 THE ROMANS DISAPPEARED BUT THE WRITTEN ROMAN LAW SURVIVED

4. TC-10/TC-11 …but the ICDAR, a document- oriented conference series, does not even have written scrolls on its habits, rules and culture…

5. TC-10/TC-11 Proposed solution I. Definition of requirements with respect to the prospective host II. Definition of requirements with respect to the organisational details of ICDAR III. Reporting procedures & TC-10/11 responsibility

6. TC-10/TC-11 I. Hosting requirements The host constitutes a research group which is well connected to the location where the conference is held The host is responsible for the local organisation The hosting research group should consist of a minimum number of fixed local staff Organisational continuity is guaranteed by appointment of stand-in officials

7. TC-10/TC-11 II. Organisational constraints There will be a document describing the typical ICDAR scenario This document is passed on to each next ICDAR host (including spreadsheets etc.) Fixed constraints are defined (time between reception of papers & feedback, time of availability of programme etc.)

8. TC-10/TC-11 III. Reporting procedures & TC-10/11 responsibility Regular reports will be sent by the organizing committee to both TC chairs In case of urgent problems both TC chairs are contacted, first by email, then by telephone, upto fax The TC chairs will then start to help out, in concert or individually

9. TC-10/TC-11 Comments please!