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Villanova University Compliance. Agenda In the News Official Visit Reminders Non-coaching staff/ Managers Recent Questions NLI Early Signing.

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Presentation on theme: "Villanova University Compliance. Agenda In the News Official Visit Reminders Non-coaching staff/ Managers Recent Questions NLI Early Signing."— Presentation transcript:

1 Villanova University Compliance

2 Agenda In the News Official Visit Reminders Non-coaching staff/ Managers Recent Questions NLI Early Signing

3 In the news… NCAA is looking into violations surrounding mens basketball, football, and baseball programs Excessive phone calls, staying beyond 48 hours on OV, and hosting a junior away from campus. Coaches could be facing unethical conduct charges Salary reduction and no off campus recruiting for a year RULE: If you break a rule, dont lie about it!

4 In the news… North Carolina Football Players Ineligible One player was dismissed for violations of NCAA agent benefits, preferential treatment and ethical conduct rules – school didnt even try to reinstate him! Two other players were ruled permanently ineligible by the NCAA reinstatement committee. Received $4,952 and $5,642 in extra benefits. Assistant Coach was dismissed due to his relationship with an agent. RULE: Be aware of agents! Remind SAs no extra benefits.

5 Official Visits Transportation We can pay for the PSAs flight We cannot pay for the parents flight. We cannot be reimbursed. Give credit card info to Jen. We can transport a PSA off campus for meals, game, etc in coaches car. We cannot transport PSA in team travel bus/van. Meals/Money Please mark when/who used coupons and return unused. Host money – do not use credit cards!

6 Official & Unofficial Visits Remember the risks of mixing official visits and unofficial visits! Transportation, meals, payment, etc. Complimentary Tickets A PSA must sign for complimentary tickets before their 2 guests sign and are allowed in the game. Cant pay for parents hotel if the PSA arrives too late to start the visit.

7 Duties of Non coaching staff A noncoaching staff member with sport-specific responsibilities (director of operations, administrative assistant) may participate in organized activities involving only the coaching staff or administrative duties (attend meetings involving coaching activities, analyze video of the institutions or an opponents team, track statistics during practice or competition). However, such an individual is prohibited from participating in instructional activities with student-athletes and any on-court or on-field activities (assist with drills, throw batting practice), and is prohibited from participating with or observing student-athletes in the staff members sport who are engaged in nonorganized voluntary athletically related activities (pick-up games).

8 Permissible Duties of Non Coaching Staff Members PERMISSIBLE Participate in organized activities involving only the coaching staff or administrative duties. Coordinate complimentary admissions. Be present at on-campus recruiting activities. Review recruiting documentation. Prepare general recruiting correspondence. Coordinate/manage institutions camp/clinic. Coordinate community service activities. Track student-athletes academic progress. Perform administrative/managerial functions. Arrange travel. Work with schedule. Assign equipment. Splice game film. Coordinate film exchange. Analyze/evaluate videotape of team or opponent. Chart/track statistics during practice or competition. Observe practice provided no instruction is given to student-athletes. Sit in dug-out/on bench during competitions and be in huddle provided no coaching occurs. Attend coaches-only meetings. Engage in permissible coaching activities in coaches only meetings (e.g., analyze film of team or opponents, set- up offense/defense strategy). Attend coaches/student-athletes meetings.

9 Impermissible Duties of Non Coaching Staff Members IMPERMISSIBLE Participate in activities that can be considered coaching in nature that are not an exception per Bylaws and and (b). Analyze/evaluate videotape of prospects. Participate in any activity involving athletics evaluations and/or selection of prospects. Perform off-campus recruiting functions. Make phone calls to or receive phone calls from prospects (or prospects parents, legal guardians or coaches) except as permitted per Bylaw Assist with in-person scouting of opponents. Participate in or observe nonorganized voluntary activities (e.g., pick-up games). Provide student-athletes an analysis of their practice session or competition. Participate in competition-related warm-up activities (e.g., assist with warm-up drills before or during competition, throw batting practice, warm-up the bullpen catcher/ quarterback, hit fungo, take in-field). Provide instruction to student-athletes at any time. Engage in coaching activities in coaches/student-athletes meetings (e.g., provide evaluation of practice or competition, set-up offense/defense strategy). Attend athletic event, in the staff members sport, involving prospective student- athletes except as permitted per Bylaw (b). Be identified as coaches. Signal in plays from the sideline during practices or games.

10 Educational Column 10/9/10 While noncoaching staff members with sport-specific responsibilities are not permitted to be involved in any manner with practice activities, it is permissible for these individuals to observe practice or organized activities without counting toward the coaching limitations. It is also permissible for noncoaching staff members with sport-specific responsibilities to sit on an institution's bench or in the coaches box or stand on the sidelines during an institution's contest, provided these individuals do not engage in any coaching activities. If an institution permits noncoaching staff members with sport- specific responsibilities to sit on the bench or in the coaches box or stand on the sidelines during games, the institution is responsible for ensuring that these individuals are not engaging in any coaching activities. In addition, noncoaching staff members are prohibited from participating with or observing student-athletes in the staff member's sport engaged in nonorganized voluntary athletically related activities (e.g., pickup games).

11 Questions & Interpretations Recruiting – Electronic Transmission – Social Network Accordingly, although it is permissible for a prospective student-athlete's name and/or picture to appear on an athletics department staff member's profile page of a social networking Web site to identify the prospective student- athlete as a "friend" of the athletics department staff member, staff members may not initiate or accept such requests until such time that it is permissible to send electronically transmitted correspondence to a prospective student- athlete. Institutions should note that the identification of the prospective student-athlete as a "friend" on an athletics staff members profile page confirms only the institution's potential recruitment of that individual

12 Questions & Interpretations Does leaving a message count as my one call? ( Ed. Col. August 5, 2008) If youve called once, you cannot call back and leave a message. This would be an impermissible call. When does a call count? Consider the content of the call and not necessarily the duration: Call and told the PSA is unavailable, the call is not countable provided the coach ends the conversation without discussion of recruitment. If you leave a message regarding the merits of the program, speak to parents, etc, the call is countable as recruitment has occurred regardless of the length of the call.

13 Questions & Interpretations Dropped calls: make a note that the call was dropped due to _______ and there is no violation. Did the athlete end the call because it was an inconvenient time or did you go through a tunnel? You have the burden of demonstrating that a second call is a continuation of a dropped call. Document! Video conferencing/Video Phones/Skype Theses are considered telephone calls if you initiate. If a PSA uses a high schools video conference equipment then that call IS a countable call because the PSA is not paying for the expense.

14 Questions & Interpretations PSA Observing Practice & Meetings (Now OFFICIAL) A PSA is permitted to observe practices and meetings until the date on which he or she has signed a NLI, a written offer of admission or financial aid or has made a financial deposit with the institution. After that date, the PSA is permitted to observe the institutions practices and meetings only in the same manner as the general public.

15 Questions & Interpretations How many team shirts can I purchase for the team? ( ) One May provide a SA with one shirt bearing the institutions logo to be used for team travel or other events at which they are representing the institution.

16 Questions and Interpretations Observation of PSAs on Video (Staff Interp 10/4/10) A. Observation of a PSA on video at an off-campus site (coachs home)is not considered an off-campus activity and not included in the evaluation limits. B. Visit a PSAs educational institution during an evaluation period, you are charged with an evaluation for all PSAs there. If, during the visit, you receive a video that includes PSAs or you access video provided by a recruiting service, the observation of the video at an off-campus site is not considered an additional evaluation.

17 Questions and Interpretations Observation of PSAs on Video (Staff Interp 10/4/10) A. If you make contact with a PSA at their educational institution and during the visit you receive video that includes PSAs or you access video provided by a recruiting service (that we subscribe to) the observation of the video at an off-campus site is not considered an evaluation. B. If you attend an off-campus recruiting event at which you observe video of PSAs, such observation is considered an evaluation activity and is subject to the applicable regulations.

18 Concerns/Questions


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