1. 1 Presented to Department of Information Technology November 17, 2010 Project Certification – Closeout Phase Presenters: Sean Pearson – Acting CIO Jennifer Thorne-Lehman – DDSD Deputy Director Beatrice Maynard – Project Manager New Mexico Department of Health Developmental Disabilities Supports Division Health Assessment Tool

2. 2 Accomplishments  Deployment of an electronic health assessment tool offers the following benefits: Ability to track health-related data by client. Ability to track data by location Real-time data analysis Assignment of health care levels based on quantifiable criteria Ability to produce reports on health risks, levels of care and trend analysis Compliance with Court ordered activities and HIPAA. New Mexico Department of Health Developmental Disabilities Supports Division Health Assessment Tool

3. 3 Project Overview  Overview Procurement via RFP process Software application is a COTS based solution Project was delivered on budget and within scope The vendor contract was amended to push out Go-live by one month, project was completed 2 weeks earlier. New Mexico Department of Health Developmental Disabilities Supports Division Health Assessment Tool

4. 4 New Mexico Department of Health Developmental Disabilities Supports Division Health Assessment Tool Financial Overview  Total certified budget: $200,000  Actual Project expenses: Professional Services:$139,148 Software: $ 60,009  Total actual budget: $199,157

5. New Mexico Department of Health Developmental Disabilities Supports Division Health Assessment Tool Lessons Learned  Strategies & processes that led to Success: Commitment, dedication and hard work from the Implementation team and the beta sites Vendor flexibility to provide changes as they were requested Structured weekly Implementation team meetings to stay focus and on track.  High impact improvements: Very aggressive schedule, not allowing major tasks to be performed sequentially (development, testing & training), instead ran parallel Implementation team conflicting schedules, overextended with other duties. 5

6. 6 Requesting Approval For Project Close Out Thank you. New Mexico Department of Health Developmental Disabilities Supports Division Health Assessment Tool