1. EasyIEP SYSTEM: ARD/IEP PROCESS
EVALUATION COMPONENTS June 2011
The EasyIEP system evaluation section is being updated. We’ll look at the update and the format for entering summaries this summer.
Houston Independent School District
Office of Special Education Services

2. Evaluations and Notice of FIE
This section is completed by the evaluation specialist, LSSP, speech therapist, OT, PT, AI/VI itinerant teacher and etc.
It is important that the staff responsible for evaluations complete the information on this page before the ARD/IEP meeting
The school cannot appropriately develop the PLAAFP or complete the ARD/IEP meeting without this information
 Evaluation information should be documented at least 30 days before the ARD/IEP meeting   

3. PEIMS section: Evaluation specialists, LSSPs, and/or speech therapists (for speech only students) will
Respond “Yes” or “No” to whether the student is identified as having a multiple disability
Respond “Yes” or “No” to whether the student is identified as being medically fragile, per TEA/HISD guidelines – consult with the school nurse or nurse consultant

4. For the FIIE/FIE and Evaluation Components section, the evaluation specialists, LSSPs, speech therapists, OT, PT, AI/VI itinerant teachers and etc. will locate the appropriate field for his or her discipline
Enter a summary of the most current evaluation report in order to assist the campus staff in developing the Student Profile and the PLAAFP. NOTE: The ES, LSSP or SLP (for speech only students) will not enter a summary for any previous FIIE date that may have been imported from Chancery.
 Let’s look at the various “Evaluation Components.” The good news is that the evaluation narrative is populated (automatically added) in the deliberations section.

5. Evaluation Summary Site

6. Log on, go to Main Menu,
Click on Students tab;
Enter school name and search for student

7. FIE & Evaluation Data There are only two input screens
Select Evaluation Components Screen
If information was imported from Chancery, those fields will show on the FIE & Eval Data page – enter summary for current FIIE or FIE/REED.
Update the database to save the new information.
Click on “Select Evaluation Components” at the bottom of the page to locate the remaining required sections.

8. The Select Evaluation page is an alphabetical list of evaluation components and sub-categories such as Foundation for the PLAAFP, cognitive weaknesses, adaptive behavior information, and etc.
If the FIIE or FIE was imported from Chancery, those boxes will be checked at the top, left corner of the page.
Check any other required or relevant components.
Update the database to save what you have checked.

9. Here is a summary page of the evaluation components and sub-categories that may be required.
The evaluation components are listed in alphabetical order.
The components for ES, LSSP and SLP are color coded by discipline. We will review this summary on the next few pages.

10. FULL AND INDIVIDUAL EVALUATION Report: SLD
FIE Summary
Foundation for the PLAAFP
Cognitive area(s) of weakness
Cognitive area(s) that is intact/strength
If the evaluation question was to determine whether or not the student met criteria as a student with a specific learning disability, these are the four required sections that are completed by the evaluation specialist.

11. FIE Report: MR (ID)/NCEC(MR)
FIE Summary
Foundation for the PLAAFP
The student displays a global cognitive delay based on:
Adaptive behavior deficits were identified in the following areas:

12. FIE Report: OHI, OI, TBI, AI, VI, DB, MD
FIE Summary
Foundation for the PLAAFP
Physical Condition - Factors unique to this student’s environment that impact learning are:

13. FIE Integrated Report: ED/AU
FIE Summary
Completed by Evaluation Specialist
Foundation for the PLAAFP
Psychological Evaluation Summary
Completed by LSSP
Psychological Foundation for the PLAAFP

14. FIE Report: SI Only FIE Summary Foundation for the PLAAFP
Required for SI only – completed by Speech Therapist
Foundation for the PLAAFP

15. FIE Integrated Report: SI with Additional Disabilities
FIE Summary
Completed by Evaluation Specialist
Foundation for the PLAAFP
Speech Evaluation Summary
Completed by Speech Therapist
Speech Foundation for the PLAAFP

16. FIE REPORT Evaluation Summary
Josey was referred due to difficulty with reading comprehension tasks including identifying setting and plot summary as well as distinguishing between fact and opinion. She writes short statements but has difficulty organizing a paragraph when working independently.
Josey met the disability criteria as a student with a specific learning disability (SLD) with a demonstrated processing disorder in the area of knowledge comprehension that negatively impacted her academic achievement in the areas of reading comprehension and written expression.
Here is an sample of an evaluation summary for a student with SLD.

17. FIE REPORT
Foundation for PLAAFP: How does disability(ies) affect the student academically?
Josey demonstrated a processing disorder in the area of knowledge comprehension that negatively impacted her academic achievement in the areas of reading comprehension and written expression based on report card grades, benchmark testing, TAKS and Stanford 10 results as well as the KTEA II testing.
When provided with decoding support and reading strategies such as Think-Pair-Share, K-W-L or other graphic organizers, Josey recalls main and supporting characters and details as well as answers factual and inferential comprehension questions on grade level text in the content areas. Josey writes statements appropriately using the conventions of capitalization and ending punctuation. She capitalizes most names and places. However, Josey does not edit presented text for errors in grammar and spelling. Josey writes two or three descriptive statements when given a picture prompt and an outline. She struggles with writing short paragraphs that have a beginning, middle and ending on a given topic.
Here is an sample of a PLAAFP foundation statement for a student with SLD.

18. FIE REPORT Cognitive area(s) of weaknesses is:
Comprehension-knowledge
Cognitive areas that are intact:
fluid reasoning, short-term memory, and long-term storage and retrieval

19. FIE REPORT The student displays a global cognitive delay based on:
Ricky’s score was more than two standard deviations below the mean on the Full Scale IQ on the WISC-IV. His cognitive profile was relatively flat with significantly delayed scores in Verbal Comprehension, Perceptual Reasoning, Working Memory and Processing Speed.
Here is an sample of a required sub-category statement for a student with an intellectual disability or mental retardation.

20. FIE REPORT
Adaptive behavior deficits were identified in the following areas:
Communication and Daily Living Skills based on the results of Vineland Adaptive Behavior Scales – II, when rated by his mother.
Here is an sample of a required sub-category statement for a student with an intellectual disability or mental retardation.

21. FIE REPORT
Physical Condition - Factors unique to this student’s environment that impact learning are:
Josey has been diagnosed as a student with attention deficit hyperactivity disorder. Her mother reports that she takes Concerta XR in the morning before coming to school. Occasionally, Josey seems sleepy in class just before the last period of the day.
Josey has difficulty with concentrating, maintaining attention and organization. She frequently needs reminders to remain on-task until she completes her assignment. Josey responds appropriately when the teacher gives her a nonverbal prompt to work quietly and raise her hand before speaking in class.
Here is an sample of a required sub-category statement for a student with a physical condition or medical information that impacts the youngster’s educational program and/or progress.

22. FIE Report: OHI (ADHD) Emotional/behavior concerns are:
Devon continually disrupts the classroom( talks out of turn, intrusive with peer interactions); difficulties with concentration and attending skills – makes careless mistakes, gives up easily, avoids assignments and homework; often restless and easily excited. Has difficulty starting or finishing projects, poor organizational skills. Can be argumentative and has anger issues. Limited social skills with peers, difficulty making and keeping friends.

23. FIE REPORT Emotional/behavior concerns are:*
Josey is frequently off-task and speaks out-of-turn, without raising her hand. She rushes through assignments without following directions.
*Use this section for any student with relevant emotional/behavioral concerns who does not have a psychological evaluation

24. PSYCHOLOGICAL: ED Evaluation Summary:
Francisco’s symptoms of depression and anxiety fall in the clinically significant range across all settings. He has difficulty dealing comfortably and effectively with emotionally arousing situations and he may be more vulnerable to becoming overwhelmed or disorganized when confronted with intense expressions of affect. Francisco often experiences high levels of intrusive ideation due to worry or lack of control over his situation.

25. PSYCHOLOGICAL: ED
Psychological Foundation for PLAAFP: How does disability(ies) affect the student academically?
High level of distractibility, severe mood swings, isolates self from peers and group activities, engages in self-talk that disturbs peers, easily angered, requires constant redirection, easily annoyed, and poor self-control.

26. PSYCHOLOGICAL: ED
Foundation for PLAAFP: How does disability(ies) affect the student academically?
Francisco demonstrates sufficient characteristics of anxiety and depression and these symptoms are displayed through a poor self image, lack of interest in pleasurable activities, irritability, worry , sadness, feelings of being a bad person, and inability to change his situation. In the school setting, Francisco often has difficulty concentrating, disrupts classroom instruction, responds with work refusals, or isolates self from peers and group activities. When anxious he will walk out of class, perseverate over issues that cause him anxiety, pace back and forth, and make self-defeating statement.

27. Psychological: AU Evaluation Summary
Alicia is rigid to routines, imposes restrictive guidelines about food, and has undeveloped social skills. Although Alicia expresses interest in peer interactions, she often appears disengaged when opportunities for interaction are presented. At time, Alicia will misperceive social situation, causing high levels of anxiety. Additionally, Alicia has difficulty advocating for herself (i.e. requesting help or making needs known). She may require time to recover from these instances before she can successfully rejoin the classroom environment.
Alicia lacks the use of spoken speech – uses gestures and pointing. Shows little interest in participating in classroom activities. Is inattentive and uncooperative, requires the use of a picture exchange system for completion of academic activities. Does not use eye contact to engage in social exchanges. Does not respond to her name. Stem with hands and fingers.

28. Psychological: AU
Foundation for PLAAFP: How does disability(ies) affect the student academically?
Student will need visual schedules, additional time for work completion, accommodations to presentation of work, frequent prompting, reduced assignments and organizational assistance. Allow student to work with a specifically selected peer to facilitate social interaction opportunities and provide a peer model. Practice relaxation strategies to reduce anxiety. Prompt strategies prior to entering into situation that have been historically difficult. Consider using a “help” card to communicate a need for assistance.

29. Psychological (ADHD) Evaluation Summary
Devon displays significant levels of inattention, hyperactivity and behavioral inhibition in a variety of settings. It appears that his reported difficulties are not due to an emotional disturbance. Devon behaviors of off-task, impulsive verbal and physical outbursts, defiance, classroom interruptions (humming noises, singing, yelling out in class, excessive talking) and refusals to follow class rules. Devon also displays poorly developed levels of age-appropriate social skills (argues with peers, intrusive with peer’s belongings, poor use of personal space).

30. Psychological (ADHD)
Foundation for PLAAFP: How does disability(ies) affect the student academically?
Student requires redirections to monitor his behaviors and rewards through the use of a daily behavior chart. Home and school setting should devise a system for immediate feedback and meaningful consequences for behavioral issues. Intersperse low with high appeal activities; touch student on shoulder or arm when praising, reprimanding, or instructing. Schedule the most difficult subject in the morning. Allow for request breaks and opportunities to move around the classroom. Implement the use of a daily behavior chart. Increase positive interaction with a 5 positive to every 1 negative.

31. Need for Additional Evaluation section - Yes
Check "Yes," if additional evaluation is being considered by the ARD/IEP committee. Follow the prompts to complete the subsequent questions
Reminder: Evaluation representative for the additional evaluation area under discussion will be present at the ARD/IEP meeting to facilitate the discussion with the committee
Develop the Notice of FIE and forward “hard copy” to the parent along with the ARD/IEP document OR

32. Need for Additional Evaluation section - No
Check “No,” if no additional evaluation is being considered by the ARD/IEP committee
Check “No” to the question a Notice of FIE is Required
Note: Staff who are not responsible for evaluations will have “View Only” access to this page

33. Continue with specialized training guide presentation