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Office 2007 Significant changes as MS makes one of the most dramatic changes to a GUI (graphic user interface) since Windows was introduced (vs. DOS).

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Presentation on theme: "Office 2007 Significant changes as MS makes one of the most dramatic changes to a GUI (graphic user interface) since Windows was introduced (vs. DOS)."— Presentation transcript:

1 Office 2007 Significant changes as MS makes one of the most dramatic changes to a GUI (graphic user interface) since Windows was introduced (vs. DOS).

2 Microsoft Pulls a Fast One Normally, right about now I would link you to a previous article about how much I hate the new Office 2007 GUI…but there are just so many of them now... it would take too long. Suffice it to say, I hate the new interface and find it extremely counter-intuitive and inefficient Each day over the last 2 months, I was able to learn new things with Office 2007 with occasional cursing here and there. Am still struggling with it. I still cant figure out how Microsoft came to this. Perhaps the problem is with me. Perhaps there is something that is blocking my brain. Though Office 2007 boasts of an array of new products in its fold... having a GUI that can challenge even the technically savvy individuals can spell the difference between boom or bust.

3 Keyboard Shortcuts are KEY! Quotes about why use Keyboard Shortcuts – Editing operations such as cut, copy, paste…Rather than spending time searching the Ribbon, command tabs, or Quick menus for these editing options, you can save time using the shortcut key operations. – These keyboard shortcuts can save you time by not forcing you to use the mouse to access these options on the Ribbon.

4 Former Student, Keyboard Testimony I get LOTS of feedback many years after a student has left this class…but here is one I got yesterday: > -----Original Message----- > From: Ricky Jimenez > Sent: Wednesday, September 02, :43 AM > To: George Loker > Subject: Was wondering if.... > > I was wondering if you have any shortcuts that i can use in mac. I > remember a lot of the window ones but its essential to know all the > shortcuts to succeed in this new technological life!! > Ricky Jimenez >

5 MS Changes the Keyboard Shortcuts Whats worse than randomly moving menus? – Different keyboard shortcuts.

6 The Ribbon – YUK!! One of the problems is that we are creatures of habit…we like things to be in the same place. – Imagine playing a video game that every time you picked up the controllers, part of the challenge is that the buttons would randomly change. – Or you are a blind person and somebody rearranges your furniture every day while you are gone. Welcome to Offices new Ribbon Fortunately there is: – Ctrl + F1 = quickly hides the SCREEN HOG Ribbon.

7 Access any command in a few keystrokes

8 Getting Started Start – All Programs – Microsoft Office – Word 2007

9 Changing a MAJOR default

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11 Day 1 – GUI – Computer settings – Word (do later) – Arranging your windows Screen Real-estate…maximizing your document – Keyboard Commands – why have keyboard commands? Shift vs. Ctrl vs. Alt Ctrl + N Ctrl + S Ctrl + E, L, R, J – ALT Keyboard Sequences Alt, I, T, arrow down 2x, enter ______ – Page Setup – Hard Return vs. Soft Return. Word Wrap – Saving your files To the correct location

12 Modifier vs. Sticky, Hybrid Ctrl and Shift = Modifier key – you have to hold it down while you press the other key. Designated with a + sign. Ctrl + S = Save Cap Locks = Sticky key so that you press it and let go and it remain active until you turn it off. Alt = Hybrid. – If you press it and let go, it is sticky so that the next key will be active. This is called an alternate keyboard sequence. – If you HOLD it, it will work just like a regular Ctrl type command key when you press the next letter. – Atl, I, T = Insert Time Date Stamp – Alt + 4 (new folder in a save dialog window) Hot Key – certain programs the keys respond to just a single action

13 Day 2 – Format Focus (new 0.5 Inch Margin Default…NICE) – Set auto numbering, set customize to start with 10. – More Keyboard Commands Ctrl + Z, 256 levels of UNDO. – 20) Dont get to comfortable as not all programs have multiple undos. Some have only 1, like Photoshop (although there is a history…but even it is only Revert and Exit with out saving changes. WATCH OUT. – Bold Key words Ctrl + B – Underline Answers Ctrl + U – Selecting an entire line

14 Day 3 – Cursor Movements Ctrl + Arrow Keys – More Keyboard Commands Ctrl Scroll – Text Selection Select Replace Auto Word Selection Ctrl + Shift + Arrow Keys 2x Click (and 3x) Right Click – grammar/spelling correction Select All – Deleting Text Ctrl + Delete or Backspace – Format Text Ribbon Live Font Change Preview Change Font Size with Keyboard (probably should cover this later…but it is a neat way to show how keyboard shortcuts can be helpful). Word Wrap Ctrl + D – but most of this dialog box has been added to the ribbon – Format Painter VERY useful to fix areas with MULTIPLE formats applied BOLD and Italics)

15 Day 4 – Save vs. Save As – Picture Insertion Nudge Keys – Watch orphans and widows Crop vs. resize Format Picture – Lines – Printing

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