1. ExESS Chemicals Volume tracking
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

2. Worldwide Volume tracking
ExESS is ready for :
European REACH compliant Substance Volume Tracking
Japanese CSCL
American Chemical Data Reporting (CDR) – formerly IUR
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

3. ExESS PART I A European REACH Substance Volume Tracking
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

4. Why REACH Volume tracking
REACH obligations are linked with “ tonnage bands “ for substances (not for products) : REACH Substance Volume tracking
> 1 ton
1-10 ton
10 – 100 ton
100 – 1000 ton
> 1000 ton
REACH Volumes ≠ Substance/product trade Volumes
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

5. Why REACH Volume tracking
REACH Substance Volume tracking and detection of SVHC are important to :
be compliant with the correct REACH regulation aspects
track changes monthly as production quantities and companies LE and structure are subject of change
control the tonnage bands to avoid extra new registration and analysis costs
Automation is required for companies with an important number of (changing) chemicals and sites.
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

6. REACH Volume tracking Algorithm
DON’T UNDERESTIMATE
THE COMPLEXITY
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

7. Volume tracking Algorithm
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

8. Volume tracking Algorithm
REACH Substance Volume tracking calculation parameters :
Legal Entity – general exemptions for substances – bought in EU is exempted – Origin of Product related to components -
Similar substance principle (grouping) – sites and business unit production volumes – intermediate categories – exemptions can differ according to the type of composition – same substances can have REACH functions or NOT ! - Polymer/Monomer – Intermediate status - ….
REACH SVHC Volume tracking calculation parameters :
Article and/or product composition – conversion to ww% for SVHC’s - Similar substance principle (grouping) – knowledge of BOM and composition information, …
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

9. Why Volume tracking and … what's the problem then ?
Knowledge of origin :
Collection of data per LE is not obvious
Principle of “ similar substances “ accepted in REACH
Data on compositions … many companies don’t know
Data on exemptions and rules
Composition depending Substance role for REACH
BOM not known ….
Fast automated detection of SVHC
DON’T UNDERESTIMATE
THE COMPLEXITY
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

10. ExESS VOLUME TRACKING : REACH, CSCL, CDR
How can IT help ?
Collection of all information on :
LE/Site/BU
Product and composition information
Exemption identification and special substance role in preparations
REACH Substance identification (Inventory)
RVT Calculation algorithm and reporting
Detection of tonnage band approaches/alarms
for SVHC : Article BOM data collection
SVHC Volume tracking algorithm
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

11. How can IT help ? RSVT Methodology
Step 1 : enter LE/Site and BU information
Step 2 : define Articles, Mixtures and Substances
Step 3 : enter the Mixture or Substance composition or the Article BOM (*) information
Step 4 : refine exemptions, add specific details, group Reach Substances and define optional settings for RSVT calculation and reporting
Step 5 : transfer commercial trade volumes
Step 6 : calculate the real REACH SVT
Step 7 : REACH SVT reporting
(*) The Bill of Material integration in ExESS is always customized
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

12. RSVT step 1 : LE/Site/BU management
Organisations
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

13. RSVT step 1 : Legal Entity and Site structure
Physical
Localisation of Chemicals per
Legal Entity and Site, …
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

14. RSVT step 1 : Allocation to Business Units
Allocation of Business Units
Physical
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

15. RSVT step 1 : Link to External IT applications
Information on LE, Sites , Business Units and the links to Articles and Trade products can be exchanged with ERP and External IT applications
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

16. RSVT step 2 : Article, Mixture & Substances
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

17. RSVT step 2 : Articles (Entity type if needed)
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

18. RSVT step 3 : Composition or BOM
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

19. RSVT step 3 : Link to external IT applications
Composition and Article BOM information can be exchanged with ERP and External IT applications
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

20. RSVT step 4 : Exemptions and rules
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

21. RSVT step 4 : Exemptions and rules
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

22. RSVT step 4 : Grouping of Substances
Manuel grouping of REACH substance
Or automated grouping of REACH substance using the EC inventory
Automatic grouping of substances is based on the use of EC inventory data :
EC no if it exists
CAS no if it exists
Check in EC inventory if an EC no is present that is related to that CAS no: group by that EC no
if not: group by that CAS no
If both EC no and CAS no don’t exist: no grouping is possible
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

23. RSVT step 4 : Grouping of Substances
Automated grouping of REACH substance using the EC inventory
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

24. RSVT step 4 : Link to external IT applications
Some specific information on Exemptions and parameters as imported or not, can be exchanged with ERP and External IT applications
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

25. SVT step 4 : Optional settings
Optional settings influencing the calculation algorithms and reporting
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

26. SVT step 4 : Optional settings
Optional settings influencing the calculation algorithms and reporting
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

27. ExESS VOLUME TRACKING : REACH, CSCL, CDR
Summary
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

28. RSVT step 5 : Volume entry (tons)
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

29. RSVT Step 5 : Volume entry (%)
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

30. RSVT step 5 : Link to external IT applications
In most cases, all commercial trade volumes per legal entity, site or BU are transferred between ExESS and External IT applications such as ERP or other…
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

31. RSVT step 6 : Effective SVT calculation
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

32. RSVT step 7 : RSVT reporting
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

33. RSVT step 7 : RSVT reporting
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

34. ExESS PART I B European REACH SVHC Volume Tracking
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

35. Why SVHC Volume tracking
For Articles and Mixtures :
SVHC Volume tracking
Detection of SVHC’s > 0,1% in articles and mixtures
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

36. How can IT help ? SVHC Methodology
(Same as for RSVT)
Step 1 : enter LE/Site and BU information
Step 2 : define Articles, Mixtures and Substances
Step 3 : enter the Mixture or Substance composition or the Article BOM information
(Additional for SVHC calculation)
Step 1 : check upgrade the SVHC candidate list
Step 2 : calculate the SVHC composition volumes
Step 3 : Present / report SVHC detection volumes (*)
(*) The Final reporting for SVHC detection is always customized
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

37. SVHC step 1 : Identification of SVHC
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

38. SVHC step 1 : Identification of SVHC
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

39. SVHC step 2 : Final article/product list + %ww
Product or Article Name
Detected SVHC
Ww in % calculated
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

40. SVHC step 3 : Report : export to Excel or customized
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

41. SVHC calculation in General
ExESS and creativity
Article SVHC management is not standard implemented in ExESS.
Basic functions are present in ExESS
based on individual specification from customers , LISAM can customize ExESS to comply with the customers’ requirements
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

42. ECHA info REACH Volume tracking
EU : REACH : Guidance documents ECHA
Guidance on registration - May ECHA
Guidance for intermediates – February ECHA
Guidance for monomers and polymers – June ECHA
Guidance for requirements of substances in articles – May 2008 – ECHA
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

43. ExESS PART II CSCL and CDR
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

44. Volume tracking around the World
JAPAN : CSCL (Chemical Substances Control Law)
Source :
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

45. Volume tracking around the World
USA : IUR renamed to CDR (Inventory Update Reporting is now Chemical Data Reporting)
Software tools :
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

46. Why CDR Volume tracking
Chemical Data Reporting (CDR) is mandated under the Toxic Substances Control Act (TSCA) by the US Environmental Protection Agency (EPA) to keep a current chemical substance inventory.
Manufacturers and importers are required to report product volumes over 25,000 lbs*
*Effective for 2016 reporting, this threshold will decrease to 2,500 lbs
Additionally, process and use information must be reported for volumes over 100,000 lbs**
**Effective for 2016 reporting, this threshold will decrease to 25,000 lbs
As of 2012 reporting period, all submissions must be electronic using new eCDR-web (includes XML import)
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

47. ExESS VOLUME TRACKING : REACH, CSCL, CDR
ExESS CDR reporting
Consolidate Chemical volume and usage data in single system
Ease of integration
Single source for quality assurance prior to reporting
Determine exemptions, reporting volume ceilings
Finalize Confidential Business Information (CBI) decisions & supporting information
Automated XML update to eCDR-web
*pending finalized XML schema
Ongoing tracking of annual volume data leading up to 2016 submission
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

48. ExESS VOLUME TRACKING : REACH, CSCL, CDR
Ease of Integration
Site, Product, Volume and Usage Imports
Site data and technical contact imports (or manual entry)
Product import, including physical form, # workers, max conc, etc.
Usage data imports for products which hit volume ceilings
Import CBI supporting documentation
Flexible enough to handle data from various sources
Link with TSCA and PMN inventory to determine exemptions
Automate transmission of required data to EPA’s CDX website
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

49. Data Validation and Quality Assurance
ExESS provides a single source of data and means to complete Quality Assurance prior to finalizing reporting
Review site data using flexible Grid layouts
Export data to Excel and send back to Sites for validation
Ensure proper coding for Industry codes, usage, Maximum concentration, Number of Workers, etc.
Confirm all data for which you wish to protect Confidentiality is flagged and has supporting documentation to include in submission
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

50. ExESS VOLUME TRACKING : REACH, CSCL, CDR
IT Configurations
Standalone IT calculation tool :
Input (import) Legal entities and Sites (LE/Sites)
Input (import) Trade products and relation to the LE / Sites
Input (import) Trade product compositions with exemptions, including REACH information for components/ingredients when available
Input (import) Trade volumes
Refine manual REACH settings
Calculate and report
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

51. ExESS VOLUME TRACKING : REACH, CSCL, CDR
IT Configurations
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

52. ExESS VOLUME TRACKING : REACH, CSCL, CDR
IT Configurations
System Integrated IT calculation tool :
Integrate ExESS with other IT systems to exchange :
Input (import) Legal entities and Sites (LE/Sites)
Input (import) Trade products and relation to the LE / Sites
Input (import) Trade product compositions with exemptions, including REACH information for components/ingredients when available
Input (import) Trade volumes
Refine manual REACH settings
Calculate and report
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

53. ExESS VOLUME TRACKING : REACH, CSCL, CDR
Conclusion
REACH SUBSTANCE VOLUME TRACKING (SVT), CSCL, CDR:
More complex than sometimes estimated
Important to define compliancy
Automated solutions to track commercialized chemicals quantities
Many parameters are difficult to quantize
regular data updates can be automated
SVHC VOLUME TRACKING :
More complex because of lack of BOM
SVHC Lists are changing  Track modifications
Regular data updates can be automated
The solution = ExESS, more with less
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

54. ExESS, more with less Americas – Asia - Europe
LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule |
Office +32 (0) | Fax +32 (0) | Mobile +32 (0)
Lisam America, Inc.
3131 E. 29th Street, Ste. E
Bryan, Texas
Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR

55. Extra : Topics to follow on RSVT training
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR