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ExESS Chemicals Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR1.

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Presentation on theme: "ExESS Chemicals Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR1."— Presentation transcript:

1 ExESS Chemicals Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR1

2 Worldwide Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR2 ExESS is ready for : European REACH compliant Substance Volume Tracking Japanese CSCL American Chemical Data Reporting (CDR) – formerly IUR

3 Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR3 ExESS PART I A European REACH Substance Volume Tracking

4 Why REACH Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR4 REACH obligations are linked with tonnage bands for substances (not for products) : REACH Substance Volume tracking > 1 ton 1-10 ton 10 – 100 ton 100 – 1000 ton > 1000 ton REACH Volumes Substance/product trade Volumes

5 Why REACH Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR5 REACH Substance Volume tracking and detection of SVHC are important to : be compliant with the correct REACH regulation aspects track changes monthly as production quantities and companies LE and structure are subject of change control the tonnage bands to avoid extra new registration and analysis costs Automation is required for companies with an important number of (changing) chemicals and sites. REACH Substance Volume tracking and detection of SVHC are important to : be compliant with the correct REACH regulation aspects track changes monthly as production quantities and companies LE and structure are subject of change control the tonnage bands to avoid extra new registration and analysis costs Automation is required for companies with an important number of (changing) chemicals and sites.

6 REACH Volume tracking Algorithm Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR6 DONT UNDERESTIMATE THE COMPLEXITY DONT UNDERESTIMATE THE COMPLEXITY

7 Volume tracking Algorithm Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR7

8 Volume tracking Algorithm Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR8 REACH Substance Volume tracking calculation parameters : Legal Entity – general exemptions for substances – bought in EU is exempted – Origin of Product related to components - Similar substance principle (grouping) – sites and business unit production volumes – intermediate categories – exemptions can differ according to the type of composition – same substances can have REACH functions or NOT ! - Polymer/Monomer – Intermediate status - …. REACH SVHC Volume tracking calculation parameters : Article and/or product composition – conversion to ww% for SVHCs - Similar substance principle (grouping) – knowledge of BOM and composition information, …

9 Why Volume tracking and … what's the problem then ? Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR9 Knowledge of origin : Collection of data per LE is not obvious Principle of similar substances accepted in REACH Data on compositions … many companies dont know Data on exemptions and rules Composition depending Substance role for REACH BOM not known …. Fast automated detection of SVHC DONT UNDERESTIMATE THE COMPLEXITY DONT UNDERESTIMATE THE COMPLEXITY

10 How can IT help ? Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR10 Collection of all information on : LE/Site/BU Product and composition information Exemption identification and special substance role in preparations REACH Substance identification (Inventory) RVT Calculation algorithm and reporting Detection of tonnage band approaches/alarms for SVHC : Article BOM data collection SVHC Volume tracking algorithm

11 How can IT help ? RSVT Methodology Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR11 Step 1 : enter LE/Site and BU information Step 2 : define Articles, Mixtures and Substances Step 3 : enter the Mixture or Substance composition or the Article BOM (*) information Step 4 : refine exemptions, add specific details, group Reach Substances and define optional settings for RSVT calculation and reporting Step 5 : transfer commercial trade volumes Step 6 : calculate the real REACH SVT Step 7 : REACH SVT reporting Step 1 : enter LE/Site and BU information Step 2 : define Articles, Mixtures and Substances Step 3 : enter the Mixture or Substance composition or the Article BOM (*) information Step 4 : refine exemptions, add specific details, group Reach Substances and define optional settings for RSVT calculation and reporting Step 5 : transfer commercial trade volumes Step 6 : calculate the real REACH SVT Step 7 : REACH SVT reporting (*) The Bill of Material integration in ExESS is always customized

12 RSVT step 1 : LE/Site/BU management Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR12 Organisations

13 RSVT step 1 : Legal Entity and Site structure Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR13 Physical Localisation of Chemicals per Legal Entity and Site, … Physical Localisation of Chemicals per Legal Entity and Site, …

14 RSVT step 1 : Allocation to Business Units Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR14 Physical Allocation of Business Units Physical Allocation of Business Units

15 RSVT step 1 : Link to External IT applications Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR15 Information on LE, Sites, Business Units and the links to Articles and Trade products can be exchanged with ERP and External IT applications

16 RSVT step 2 : Article, Mixture & Substances Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR16

17 RSVT step 2 : Articles (Entity type if needed) Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR17

18 RSVT step 3 : Composition or BOM Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR18

19 RSVT step 3 : Link to external IT applications Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR19 Composition and Article BOM information can be exchanged with ERP and External IT applications

20 RSVT step 4 : Exemptions and rules Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR20

21 RSVT step 4 : Exemptions and rules Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR21

22 RSVT step 4 : Grouping of Substances Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR22 Manuel grouping of REACH substance Or automated grouping of REACH substance using the EC inventory Automatic grouping of substances is based on the use of EC inventory data : EC no if it exists CAS no if it exists Check in EC inventory if an EC no is present that is related to that CAS no: group by that EC no if not: group by that CAS no If both EC no and CAS no dont exist: no grouping is possible

23 Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR23 Automated grouping of REACH substance using the EC inventory RSVT step 4 : Grouping of Substances

24 RSVT step 4 : Link to external IT applications Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR24 Some specific information on Exemptions and parameters as imported or not, can be exchanged with ERP and External IT applications

25 SVT step 4 : Optional settings Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR25 Optional settings influencing the calculation algorithms and reporting

26 SVT step 4 : Optional settings Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR26 Optional settings influencing the calculation algorithms and reporting

27 Summary Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR27

28 RSVT step 5 : Volume entry (tons) Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR28

29 RSVT Step 5 : Volume entry (%) Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR29

30 RSVT step 5 : Link to external IT applications Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR30 In most cases, all commercial trade volumes per legal entity, site or BU are transferred between ExESS and External IT applications such as ERP or other…

31 RSVT step 6 : Effective SVT calculation Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR31

32 RSVT step 7 : RSVT reporting Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR32

33 RSVT step 7 : RSVT reporting Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR33

34 Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR34 ExESS PART I B European REACH SVHC Volume Tracking

35 Why SVHC Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR35 For Articles and Mixtures : SVHC Volume tracking Detection of SVHCs > 0,1% in articles and mixtures

36 How can IT help ? SVHC Methodology Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR36 (Same as for RSVT) Step 1 : enter LE/Site and BU information Step 2 : define Articles, Mixtures and Substances Step 3 : enter the Mixture or Substance composition or the Article BOM information (Additional for SVHC calculation) Step 1 : check upgrade the SVHC candidate list Step 2 : calculate the SVHC composition volumes Step 3 : Present / report SVHC detection volumes (*) (Same as for RSVT) Step 1 : enter LE/Site and BU information Step 2 : define Articles, Mixtures and Substances Step 3 : enter the Mixture or Substance composition or the Article BOM information (Additional for SVHC calculation) Step 1 : check upgrade the SVHC candidate list Step 2 : calculate the SVHC composition volumes Step 3 : Present / report SVHC detection volumes (*) (*) The Final reporting for SVHC detection is always customized

37 SVHC step 1 : Identification of SVHC Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR37

38 SVHC step 1 : Identification of SVHC Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR38

39 SVHC step 2 : Final article/product list + %ww Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR39 Product or Article Name Detected SVHC Ww in % calculated

40 SVHC step 3 : Report : export to Excel or customized Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR40

41 SVHC calculation in General Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR41 Article SVHC management is not standard implemented in ExESS. Basic functions are present in ExESS based on individual specification from customers, LISAM can customize ExESS to comply with the customers requirements Article SVHC management is not standard implemented in ExESS. Basic functions are present in ExESS based on individual specification from customers, LISAM can customize ExESS to comply with the customers requirements ExESS and creativity

42 ECHA info REACH Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR42 EU : REACH : Guidance documents ECHA Guidance on registration - May ECHA Guidance for intermediates – February ECHA Guidance for monomers and polymers – June ECHA Guidance for requirements of substances in articles – May 2008 – ECHA

43 Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR43 ExESS PART II CSCL and CDR

44 Volume tracking around the World Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR44 JAPAN : CSCL (Chemical Substances Control Law) Source :

45 Volume tracking around the World Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR45 USA : IUR renamed to CDR (Inventory Update Reporting is now Chemical Data Reporting) Software tools :

46 Why CDR Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR46 Chemical Data Reporting (CDR) is mandated under the Toxic Substances Control Act (TSCA) by the US Environmental Protection Agency (EPA) to keep a current chemical substance inventory. Manufacturers and importers are required to report product volumes over 25,000 lbs* *Effective for 2016 reporting, this threshold will decrease to 2,500 lbs Additionally, process and use information must be reported for volumes over 100,000 lbs** **Effective for 2016 reporting, this threshold will decrease to 25,000 lbs As of 2012 reporting period, all submissions must be electronic using new eCDR-web (includes XML import)

47 ExESS CDR reporting Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR47 Consolidate Chemical volume and usage data in single system Ease of integration Single source for quality assurance prior to reporting Determine exemptions, reporting volume ceilings Finalize Confidential Business Information (CBI) decisions & supporting information Automated XML update to eCDR-web *pending finalized XML schema Ongoing tracking of annual volume data leading up to 2016 submission

48 Ease of Integration Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR48 Site, Product, Volume and Usage Imports Site data and technical contact imports (or manual entry) Product import, including physical form, # workers, max conc, etc. Usage data imports for products which hit volume ceilings Import CBI supporting documentation Flexible enough to handle data from various sources Link with TSCA and PMN inventory to determine exemptions Automate transmission of required data to EPAs CDX website

49 Data Validation and Quality Assurance Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR49 ExESS provides a single source of data and means to complete Quality Assurance prior to finalizing reporting Review site data using flexible Grid layouts Export data to Excel and send back to Sites for validation Ensure proper coding for Industry codes, usage, Maximum concentration, Number of Workers, etc. Confirm all data for which you wish to protect Confidentiality is flagged and has supporting documentation to include in submission

50 IT Configurations Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR50 Standalone IT calculation tool : 1.Input (import) Legal entities and Sites (LE/Sites) 2.Input (import) Trade products and relation to the LE / Sites 3.Input (import) Trade product compositions with exemptions, including REACH information for components/ingredients when available 4.Input (import) Trade volumes 5.Refine manual REACH settings 6.Calculate and report

51 IT Configurations Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR51

52 IT Configurations Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR52 System Integrated IT calculation tool : Integrate ExESS with other IT systems to exchange : 1.Input (import) Legal entities and Sites (LE/Sites) 2.Input (import) Trade products and relation to the LE / Sites 3.Input (import) Trade product compositions with exemptions, including REACH information for components/ingredients when available 4.Input (import) Trade volumes 5.Refine manual REACH settings 6.Calculate and report

53 Conclusion Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR53 REACH SUBSTANCE VOLUME TRACKING (SVT), CSCL, CDR: More complex than sometimes estimated Important to define compliancy Automated solutions to track commercialized chemicals quantities Many parameters are difficult to quantize regular data updates can be automated SVHC VOLUME TRACKING : More complex because of lack of BOM SVHC Lists are changing Track modifications Regular data updates can be automated The solution = ExESS, more with less

54 Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR54 ExESS, more with less Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation Americas – Asia - Europe Lisam America, Inc E. 29th Street, Ste. E Bryan, Texas LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule | Office +32 (0) | Fax +32 (0) | Mobile +32 (0)

55 Extra : Topics to follow on RSVT training Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR55


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