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Implementing the Vision: Strategies for Creating Lawful, High-Quality, and Cost-Effective Early Childhood Collaborations Panel #3.

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Presentation on theme: "Implementing the Vision: Strategies for Creating Lawful, High-Quality, and Cost-Effective Early Childhood Collaborations Panel #3."— Presentation transcript:

1 Implementing the Vision: Strategies for Creating Lawful, High-Quality, and Cost-Effective Early Childhood Collaborations Panel #3

2 Kathleen Villano Project Director, ECDEC PFA Presentation by

3 Description of Program/Background ECDEC is a joint application ISBE PFA grant of The Center: Resources for Teaching and Learning and CCSDs 15, 21, 23, 25, 26 & 57. FY13 enrollment will be approximately 1200 with over 40 languages spoken in homes of over 1000 students, over 90% FRL, and all identified as Priority One At Risk children and families.

4 Know Your Community – Every Neighborhood Project Design: The ECDEC program will provide a comprehensive developmental screening program identifying children ages 3-5 years old who are at risk of academic failure, and enroll those children identified in an educational program with a strong parent education/involvement component that will maximize their development and promote academic success through the primary grades. (ECDEC Abstract from the FY86 ISBE Competitive Submission) So what has changed since 1986? Where are your communities youngest learners and what do they bring to your schools that are the same or have changed since ISBE decided to commit resources and programming to the most at risk preschoolers and their families?

5 Setting the Stage for Success Know the requirements of any funding application and be ready to commit to those requirements – especially starting with basics like early childhood researched curriculum and assessment instruments. Be prepared to develop early childhood classroom environments that support best practices. Know what ECERS-R, CLASS and QRIS mean!

6 Hire the Best Staff You Can Find and Wrap Them in Professional Development! ISBE has requirements, but this is just the starting point. Support additional endorsements, workshops and trainings, PLC time and team building.

7 Finally….. Create systems to celebrate the successes! SIS and the ISLE will soon create the students learning path but what else will be important to your funders, your community, your legislators, and others who will want to share in your successes?

8 Presentation by Maureen L. Hager, Ed.D. Former School Superintendent; Adjunct Professor

9 Connect Early Childhood Providers with and within Your School Community Build relationships among all providers pre-k through grade 12 Develop a directory for providers and public Identify gaps in service delivery Clarify expectations upon entrance to kindergarten Build understanding of the power of early fiscal investment and future savings

10 Identify Available Resources What might a school district have in the way of resources to enhance program delivery? Facilities Staff development Support functions in – personnel (hiring, management, evaluation, certification) – payroll (incremental support) – policy (development, dissemination, maintenance) – relationships (state agencies, NAEYC accreditation) – administrative functions (oversight)

11 Support Curriculum Development and Experiences for Children Identify a common philosophy – Academic versus developmental versus balance Coordinate pre-k and kindergarten experiences Provide support for early identification of special needs Offer early parent education and family experiences in concert with pre-k providers Establish partnerships with health providers

12 Amy K. Dickerson Kathleen R. Hirsman The Legal Piece: Legal Considerations in Creating Early Childhood Collaborations Presentation by

13 Getting All the Moving Parts to Function Smoothly Together … Written agreements define the scope and terms of the relationships between and among the stakeholders.

14 Intergovernmental Agreements Illinois law provides express broad authority for local governmental bodies to enter into cooperative agreements. These bodies include, among others, school districts, municipalities (villages, cities, towns), park districts, community colleges, public library districts. They can join together to do what they can do separately, within the bounds of law. They can contract with individuals, associations and corporations in any manner not prohibited by law. They can use their revenues and other resources to pay costs related to intergovernmental activities. Illinois Constitution, Article VII, Section 10 Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.

15 Articulate Authority, Purpose, Goals, Oversight and Governance Mission statement Charter Constitutional, statutory, regulatory authority Policies and procedures Evaluation of program

16 Define the Scope of the Relationship Enter into written agreement – Facility use agreement – Lease agreement – Contract for services – Intergovernmental agreement Address utilization of resources – Space – Staff (e.g. teachers, support staff) – Transportation – Educational materials – Funding

17 Define Employee/Employer Relationships By whom will teachers and staff be employed? Collective bargaining obligations Division of labor between school district and organization Oversight and evaluation of staff

18 Determine What Federal and State Laws Apply and How to Comply Mandated child abuse and neglect reporting (ANCRA) Criminal background investigations Federal and state confidentiality laws (FERPA and ISSRA) IDEA Child Find obligations ADA/Section 504 accessibility, accommodations, non- discrimination

19 Concluding Thoughts Set timeline for periodic review of programs and agreement(s) Update service delivery and agreement(s) as necessary to comply with new or amended laws Set clear and frequent lines of communication

20 Presentation by Carolyn Newberry Schwartz Executive Director, Collaboration for Early Childhood

21 What Is the Collaboration for Early Childhood? What Is the Collaboration for Early Childhood? Public/Private Partnership initiated in 2002 Comprised of more than 60 active partners: Village, District 97, District 200, Township, Park District, Library, Concordia, Dominican University, Triton, health clinics, social service agencies, YMCA, Wonderworks Childrens Museum, child care centers, preschools, home providers Driving Issue Assuring that ALL Oak Park children have access to high quality early care and learning experiences Funded by all six Oak Park jurisdictions, foundations, and individual donors.


23 Benchmarks for Success Child Outcomes: Every child arrives at kindergarten safe, healthy, ready to succeed and eager to learn Service Delivery Outcomes: Parents and children receive the early childhood care and education and parenting education and support services they need System Outcomes: Oak Park has a high quality, coordinated early childhood system

24 Articulate Shared Purpose/Mission Set a big table to include all agencies (public and private) and individuals engaged in early childhood programming, education, and advocacy Connect purpose/mission to individual and organizational interests to develop a sense of interdependency Work to understand and address different perspectives or conflicting viewpoints Be vigilant about reducing barriers to information sharing Value everyones purpose and role Communication must be regular and intensive when collaborative work is first initiated Consider using an outside facilitator for planning sessions and for annual meetings

25 Establish Success Early Identify problem or need that participants feel strongly about Address problem by identifying action/s that are fairly easy wins and foster relationship building Be as clear as possible about what you plan to achieve, resources needed, who is responsible for what Regularly conduct a community scan and needs assessment, and use research to make case for change and inform work

26 Establish a Governance Structure that Promotes the Development of Strong Relationships and a Perception of Fair Process Define clear decision making processes that allow for meaningful input in program direction and accountability measures (It was important for us to create a structure that gave equal weight to the views of each partner - not allowing any one person or agency to dominate on the basis of their function/size/ budget.) Financing issues require conversations amongst partners, especially regarding competition for funds; transparency is essential Consider drafting an MOU around governance and fiscal issues (Collaboration incorporated within 18 months as a nonprofit) Use contracts for services when money exchanges hands between agencies (private to private or public to private) or IGAs when between two or more public bodies

27 Developing a Strong Partnership is Iterative Work Be intentional about identifying existing efforts and ways in which they complement each other and the collaborations work and develop shared understanding of each others roles and processes Speak out publicly for partners work and ask partners to do the same Foster commitment to the concept of shared benefit around raising the profile of the importance of early childhood to sustain partner engagement and overcome fear of losing something Establish a calendar to review processes and collaborative projects, and to set direction Entire public is your audience; different communications strategies are needed for each group


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