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Your Research and Planning Timeline 1 How to Manage Expectations and Having Fun.

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Presentation on theme: "Your Research and Planning Timeline 1 How to Manage Expectations and Having Fun."— Presentation transcript:

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2 Your Research and Planning Timeline 1 How to Manage Expectations and Having Fun

3 Your Research and Planning Timeline 1 By the end of this first lesson, Effective Project Management, you will be able to: Define 'project management' in the context of a Pride campaign. Deconstruct a large project into more easily manageable tasks.

4 Your Research and Planning Timeline 1 Introduction to Project Management

5 Your Research and Planning Timeline 1 What is a project? A project: Has a well defined goal expressed as an output or final result Has a finite start date and end date Has well defined activities that lead to the target goal Represents a collection of human, technological, and financial resources organized around the goal A project is a set of planned and coordinated activities designed and pursued to yield some type of observable result with a benefit.

6 Your Research and Planning Timeline 1 Managing a Project

7 Your Research and Planning Timeline 1 PROJECT MANAGEMENT PROJECT MANAGEMENT is to plan, organize and manage resources to bring about the successful completion of specific project goals, outcomes and outputs.

8 Your Research and Planning Timeline 1 Why is Project Management Critical?

9 Your Research and Planning Timeline 1 WHY IS PROJECT MANAGEMENT CRITICAL? Ensures that all stakeholders understand precise goals and stay informed of changes. Ensures that only activities that are directly relevant to the overarching goals are completed. Ensures that team members collaborate as efficiently as possible. Greatly increases the chances that all stakeholders will be satisfied and that the outcomes will be met

10 Your Research and Planning Timeline 1 Trying out Project Management Skills

11 Your Research and Planning Timeline 1 Work Breakdown Structure Project best understood by breaking it down into its parts

12 Your Research and Planning Timeline 1 Work Breakdown Structure Work Breakdown Structure (WBS) powerful tool for doing this (not just a task list) defines the total scope of the project fundamental to much of project planning & tracking Start at top, progressively break work down (tree structure) into work packages Roll up the packages for bottom up estimating Packages give clear work assignments

13 Your Research and Planning Timeline 1 Sample Intranet WBS Organized by Phase

14 Your Research and Planning Timeline 1 Intranet WBS in Tabular Form 1.0 Concept 1.1 Evaluate current systems 1.2 Define Requirements Define user requirements Define content requirements Define system requirements Define server owner requirements 1.3 Define specific functionality 1.4 Define risks and risk management approach 1.5 Develop project plan 1.6 Brief web development team 2.0 Web Site Design 3.0 Web Site Development 4.0 Roll Out 5.0 Support

15 Your Research and Planning Timeline 1 Intranet WBS and Gantt Chart Project 98 file

16 Your Research and Planning Timeline 1 Intranet WBS & Gantt Chart Organized by PM Groups

17 Your Research and Planning Timeline 1

18 Components of a Work Plan Work Breakdown Structure Schedule Budget Resource Assignments Risk Management Plan Communications Plan

19 Your Research and Planning Timeline 1 The Goals for the Research and Planning Phase: Project Plan The following is a list of the key Project Plan deliverables: 1.Qualitative Analysis 2.Final Concept Model 3.Final Results Chain(s), with Final Target Audience(s) 4.Final Quantitative Survey 5.Survey Profile for Each Target Audience 6.Quantitative Analysis 7.Status of Target Audience(s) on the Behavior Change Continuum 8.Barrier Removal Strategy 9.Final SMART Objectives 10.Final Theory of Change 11.SurveyPro File 12.Updated Data Management Tool

20 Your Research and Planning Timeline 1 GANTT CHART The visual representation of your campaign timeline

21 Your Research and Planning Timeline 1 PROJECT CONSTRAINTS

22 Your Research and Planning Timeline 1

23 Good Pride Campaign is key to achieving life-work balance.

24 Your Research and Planning Timeline 1

25 Imagine life as a game in which you are juggling some five balls in the air. You name them - work, family, health, friends and spirit - and you're keeping all of these in the air. You will soon understand that work is a rubber ball. If you drop it, it will bounce back. But the other four balls - family, health, friends and spirit - are made of glass. If you drop one of these, they will be irrevocably scuffed, marked, nicked, damaged or even shattered. They will never be the same. You must understand that and strive for balance in your life. Brian Dyson

26 Your Research and Planning Timeline 1

27 26 7 Tips For Work-Life Balance By: Jeff Wuorio 1.Dont overbook 2.Prioritize ruthlessly 3.Learn how to say no 4.Organize 5.Use technology 6. …but dont overdo it 7. Know it wont always be perfect

28 Your Research and Planning Timeline 1 MANAGING YOUR CAMPAIGN GANTT List down your personal non- negotiables (personal time, holidays, vacation time, etc.) Decide on when best you like to have the next Oceans 14 sharing and get-together Do a high-level review and update activities specific to your site – Mark potential areas of bottlenecks Continue working on this timeline throughout the next 2 weeks.

29 Your Research and Planning Timeline 1 By the end of this first lesson, Effective Project Management, you will be able to: Define 'project management' in the context of a Pride campaign. Deconstruct a large project into more easily manageable tasks.


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