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Promotion Preparation for PY 2012

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Presentation on theme: "Promotion Preparation for PY 2012"— Presentation transcript:

1 Promotion Preparation for PY 2012
Angela Mtungwa, M.S. CDR, U.S. Public Health Service Office of Commissioned Corps Operations Div. of Commissioned Corps Officer Support

2 Disclaimer These slides: are intended to assist in the presentation
are not intended for distribution as a primary source of promotion information. are not intended as reference material. The Promotion Information page of the CCMIS website has the most current information. These slides can become outdated as policy changes so please refer to the Promotion Information website (under the Services tab on the CCMIS website) for the most current info.

3 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Administrative Requirements Take Home Lessons Where to Find Help Questions

4 General Promotions Update
Promotion Information Page has been updated Permanent Promotions All Permanent Promotions are competitive! Personnel orders are delayed Eligibility is reflected in the Secure Area Ensure your is up to date in Direct Access Temporary Promotions Unchanged (O2 - O4* are still non-competitive) Promotion Info Page is updated with PY2012 information, including 2012 OS & ROS with more specific instructions for officers and Reviewing Officials. Permanent promotion eligibility will again be reflected on the first page after logging in to the Secure Area of the CCMIS website, along with temporary promotion eligibility.

5 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Administrative Requirements Take Home Lessons Where to Find Help Questions

6 Classification of Competitive Promotions
Temporary (O-4* and Above) * Medical & Dental Officers: O-4 is non-competitive Permanent Exceptional Proficiency Promotion Generally, officers who are eligible for temporary promotion to 0-2 (LTJG) or 0-3 (LT) will be promoted without Promotion Board review as long as your file meets all applicable administrative requirements listed on the Promotion Information Page under Non-Competitive Promotions. LCDR Whitney Gadsby is the Non-Comp Promo Coordinator, reachable at . For Medical and Dental Officers, temporary promotion to O-4 will non-competitive when they meet T&E requirements, assuming all administrative requirements are met as listed on the Promo Info Page.

7 Eligibility Requirements
Temporary Grade and Exceptional Proficiency Promotions Training and Experience Credit Time in Service Time in Grade The effective date is date you meet the last requirement if it is the 1st of the month, or the 1st of the following month. You can find your T&E date on your call to active duty orders or Promotion Information Report (PIR). You can see the T&E calculation sheet in your OPF in the Personnel Orders section. Time in Service is also on the PIR under Creditable Service. Only the prior active duty and PHS time counts for promotion. Civil Service Time does not count toward time-in-service for promotion purposes. Officers should know how long they have been in a certain grade. If not, they can refer to the most recent personnel orders for promotion in temporary grade for the effective date. For T grade promotions, you must meet all 3 of these requirement; for an EPP, you must meet TIG and either T&E or TIS.

8 Temporary Promotion Eligibility
Eligible Grade T&E Credit Required Time in Service Requirement Time in Grade Requirement During Current PHS Tour O-2 4 years None O-3 8 years O-4 12 years 6 months on current tour as officer in the PHS Commissioned Corps (as of March 1st of the year reviewed by prom board) O-5 17 years 5 years (2 years must be as an officer in the PHS Commissioned Corps) 2 years as O-4 O-6 24 years 9 years (3 years must be as an officer in the PHS Commissioned Corps) 3 years as O-5 All requirements should be met during the PY, except for TIS for T O4 which must be met by 3/1 of the year reviewed.

9 Permanent Promotion Eligibility
Eligible Grade Credit Required for Regular Corps Officers O-2 7 years T&E O-3 3 years Promotion Credit O-4 10 years Promotion Credit O-5 Restricted 7 years Seniority Credit O-5 Non-Restricted 17 years Promotion Credit O-6 4 years Seniority Credit Seniority credit is found on the PIR for all officers. Promotion credit date is also on the PIR. Only officers who were assimilated into the Regular Corps prior to 3/23/2010 or officers called to duty since April 2010 will have Promotion Credit dates. Since we are all now legally Regular Corps, promotion credit dates have been calculated for officers who were Reserve Corps at the passing of the ACA on March 23, 2010. The formula for calculating the promotion credit date (if you don’t already have one on the PIR) is listed on Page 2 of the cheat sheet (click Competitive Eligibility, then Calculate Eligibility) on the Promotion Information web site. Officer in the previous example is a permanent O-4 in a Restricted Category. When will he be eligible for P O-5? He needs 7 years Seniority Credit for eligibility to P O-5. Add 7 years to his Seniority Credit Date: 21 September = 21 September This is the effective date of his permanent promotion if he is successful.

10 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Administrative Requirements Take Home Lessons Where to Find Help Questions

11 Exceptional Proficiency Promotion
A type of temporary grade promotion received before the officer has met all three eligibility criteria. Nominations are based on the possession of unusual levels of training and/or professional experience, or unique qualifications Officer can only be nominated once per grade Board is unaware of which officers are EPP nominees and which are eligible in their own right Please see the Promotion Information Page and CCI “Temporary Grade Promotions” for more detail. Ensure your file is prepared, as you cannot be nominated for an EPP again for the same grade if you are not successful. Nomination means the agency has sent forth your name to OCCO AND you were reviewed by the promotion board. Consequences of not being recommended or being in the lowest quartile are the same as for officers eligible in their own right.

12 Exceptional Proficiency Promotion Eligibility
Eligible Grade T&E Credit Required Time in Service Requirement Time in Grade Requirement During Current PHS Tour O-2 4 years None 1 year as O-1 (as of 3/1) O-3 8 years 1 year as O-2 (as of 3/1) O-4 12 years 6 months on current tour as officer in the PHS Commissioned Corps (as of March 1st of the year reviewed 1 year as O-3 (as of 3/1) O-5 17 years 5 years (2 years must be as officer in the PHS Commissioned Corps) 1 year as O-4 (as of 3/1) 2 years as O-4 (during PY cycle) O-6 24 years 9 years (3 years must be as officer in the PHS Commissioned Corps) 3 years as O-5 Since those vying for an EPP are vying for a promotion in temporary grade (just earlier than they would normally be eligible), the requirements are largely the same. Only difference is the time in grade requirement for some grades. Must meet the TIG requirement and can meet either T&E or TIS, but don’t have to. TIG is the only must in addition to the billet grade. Must meet TIG. Can meet TED or TIS, but not BOTH

13 Criteria for EPP Nominations
Officers cannot be eligible in their own right Officer must meet time in grade requirement Officer must be in a billet grade equal to or higher than the eligible rank Officer is in compliance with all requirements Standards of Conduct Licensure COERs Basic Readiness Officer must also be in a billet equal to or higher than the proposed grade. So if you are an O-4 desiring an EPP to O-5 you must be in an O-5 billet or higher. Also cannot have been reviewed by a promotion board for the same temporary grade. 1 shot at the EPP so it’s important to ensure your eOPF is adequately prepared. The nomination for EPP can be made only if the officer meets all of the above.

14 Exceptional Proficiency Promotion Process
OCCO will only recognize nominations from Agency/OPDIV directors or their designees. Agencies receive quotas 5% of total eligible for EPP in the agency An officer will be advised by the agency of the EPP nomination effort, so they can prepare their eOPF. Officer and Reviewing Official Statements must be submitted to the officer’s eOPF by the deadline. Nominations from lower level officials will not be processed. Some agencies submit the OS & ROS as part of a package. For others, the officer must submit his/her own OS. The ROS always comes directly from the agency. Liaisons received a list of officers eligible for an EPP in their agency on Sept 2. The quota is 5% of the number of officers on that list (those who meet the criteria for an EPP), not 5% of total officers at the agency. Officer should check his/her eOPF after a reasonable amount of time, depending on the proximity to the deadline, to ensure all documents are in the eOPF and in the right place.

15 Exceptional Proficiency Promotion
Officers transferring from a nominating agency will be removed from consideration unless Supported by the receiving agency Receiving agency has not met its quota Officers transferring to a lower billet than required will be removed from consideration EPP candidates are subject to all consequences of low scoring or a Not Recommend/Deferral Consider carefully before transferring to another agency during the promotion process if you have been nominated for an EPP. We had this happen in PY10 and though the officer was successful, she was removed from the list and now cannot receive another EPP nomination for that grade. Same criteria and consequences as an officer who is eligible in his/her own right. Ensure your file is promotion ready before accepting an EPP nomination. Not recommend for not being basic ready at the pre-board (Dec. 31) check or a Board Not Recommend.

16 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Administrative Requirements Take Home Lessons Where to Find Help Questions

17 The Process in a Nutshell
4 1 3 2 9 5 Success Rates CCMIS website OCCFM ASH 5b. 7 This is a general overview of the process from submission of eOPF documents to the eOPF fax line to the publishing of results to the CCMIS website. 1. Officer submits documents through the eOPF fax line. They are received by a computer system at OCCO, not a fax. So if documents contain streaks or faint text, it is a result of the originating fax. 2. A file room tech at OCCO must then tell the document to which eOPF it should go. This is called indexing. That’s why it’s important to have your PHS# on all documents. 3. Documents are indexed to the proper section of the eOPF. 4. After December 31, when the last documents are indexed, OCCO will upload all documents for officers eligible for promotion into a Promotion Board View application. Once this is done, the board will not see any documents an officer adds after this date. 5. Promotion boards meet in the spring to review all available files. 6. Their numerical scores determine the rank order list for each category and grade. 5b. Success rates proposed by OCCFM and approved by the ASH are then applied by OCCO to the rank order lists to determine the cut-off scores & resulting successful lists. 7. The successful lists are then reviewed for the administrative requirements. Those not meeting the requirements are removed from the promotion list. 8.The list of removed officers are routed to the OSG and the approved final promotion list is routed to OSG and ASH for approval before being published to the CCMIS website (9). OSG ASH 8 6

18 Promotion Precepts (Applicable to All Classifications of Promotion)
What’s included? Wt. Performance COER, awards, ROS 40% Professional Qualifications License, Advanced Degrees, Certifications, CEUs 20% Career Progression/ Potential Increased responsibility, billet, mobility, collateral duties 25% Prof. Contributions to the Corps (Officership) PAC, JOAG, OBC, uniform, recruitment, mentoring, PHS support activities 15% Response Readiness/OFRD Meets/Does not meet Board doesn’t score this *0% Each precept is weighted. Performance (40%) is the heaviest. **** Therefore your performance, which you control, can greatly help or hinder your chances of promotion. There must be a balance. You should participate in PHS support activities but not to the extent that your performance suffers. Precepts 1 – 4 are scored by the Board. Precept 5 is administratively reviewed by OCCO. OFRD/Readiness no longer plays a role in the determination of the total numerical score or the rank order list. HOWEVER, basic readiness is still an administrative requirement. You must meet AND maintain basic readiness to be promoted. We get data from OFRD’s quarterly checks. If you are exempt from meeting basic readiness because you have been on duty for <1 year or another reason, you will show up as basic qualified on the list. This is not separate from OFRD requirements.

19 Category Benchmarks Levels of achievement in each Promotion Precept for an officer in a given category and grade Benchmarks determine the “best qualified” officer Each officer is compared to the best qualified officer Benchmarks are Guidelines, not requirements; an officer cannot necessarily do them all. Each Category or Discipline has developed benchmarks that it feels depicts the qualities of a well balanced officer who they consider would be the best qualified. Benchmarks are recommendations not requirements. It is not essential that “all” of the benchmarks are met but you should determine those that are critical for your discipline and career pathway and ensure that you are striving to meet them.

20 The Official Personnel Folder and Officer’s Statement
You are responsible to make sure appropriate items are in your eOPF in time for promotion board review. Promotion is too important to be lackadaisical or passive about the required documents. ALWAYS follow up. Your only opportunity to place items before the Promotion Board.

21 Vital Promotion Documents
COERs PIR CV Continuing Education Summary OS & ROS Letters of appreciation Awards Licenses/Certifications/Credentials All these forms are uploaded into a computer system that allows the board members to rapidly scan through and find what they are looking for. COERs – important to have all required COERs on file, especially from last 5 years, as applicable. You will be removed from the promotion pool (even if you are successful) if you don’t have required COERs from the last 5 years on file. (T grade) PIR – real time PIR as of the day in January/February the files are pulled /uploaded for the boards. Ensure it is accurate. CV – important to use the category’s recommended format. It will be officers from your category reviewing your file so make it easy on them. Back up CV entries with documentation, as applicable. Example: certifications, letters of appreciation, transcripts, etc. OS – In addition to the CV, your opportunity to sell yourself and quickly outline how you measure up to the benchmarks in terms of PHS support. Invest some effort into it and the CV. Ensure it’s on the 2012 form. ROS – agency’s opportunity to show its support (or not) for your promotion. View the Promotion Information Page for helpful tips. Letters of recommendation for promotion are not accepted for inclusion into the eOPF ever. Faxed copies of recommendations or any letter of appreciation that mentions promotion will be destroyed or returned. Required licenses/certifications should NEVER expire in the eOPF.

22 Officer Statement One page document for officers to summarize:
Your support of PHS activities Your commitment to visibility as an officer Your vision and expectations of a career in the PHS Commissioned Corps, including commitment to the PHS mission Submitted through the eOPF fax line Must be on the current year’s form! This one page document that you prepare and submit through the eOPF fax line. This is your space to shine. The Officer’s Statement (OS) should be written using succinct bullet statements, and using proper grammar and spelling. It is a fillable form so you can type directly into it. If you do not have a professional version of Adobe, save the text in Word or text processor like Notepad or Wordpad. It is essential that the bullets describe not just what organization officers are members of, but what they have contributed to those committees or groups. Board members like to see accomplishments and impact, not just membership. The OS can be found on the Promotion Information Website (CCMIS website, Services tab). The promotion board will only have access to the current year’s OS; they will not see any other OS submitted from previous years. Therefore, an officer must submit a new OS every year the officer is eligible for competitive permanent or temporary grade promotion The document will be given an arbitrary date, regardless of when it is submitted. Please don’t be concerned with the document date in the eOPF, the date is for internal use only and will not be seen by the promotion board members The OS is not related to the COER, but will be indexed in the COER section of the eOPF.

23 Reviewing Official Statement
Allows the Agency to provide input: Promotion readiness Leadership attributes Contributions to the agency mission Reviewing Official is typically the 2nd line supervisor (your supervisor’s supervisor) Must be submitted through your liaison Must be on the current year’s form! Your Reviewing Official (RO) is typically the same RO for the COER. The following factors are addressed in the ROS: Promotion Readiness: Is the officer ready for promotion and to serve at the next  higher rank? [Yes/No]. Explain: Leadership: How does the officer take on a leadership role in the OPDIV/STAFFDIV/organization? Mission: How does the officer contribute to the mission of the OPDIV/STAFFDIV/organization? The ROS MUST be accessed from the CCMIS website and the Reviewing Official MUST use the current year’s version when completing this form. No other version will be accepted. It is a fillable form. The ROS is submitted by the Agency Liaison, so OCCO cannot accept an ROS through the fax lines. It is the officer’s responsibility to verify the ROS was submitted by logging onto the secure area of the CCMIS website by Jan. 15. The document will be given an arbitrary Document Date, regardless of when it is submitted. Please don’t be concerned with the document date in the eOPF; the date is for internal use only and will not be seen by the promotion board members.

24 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Administrative Requirements Take Home Lessons Where to Find Help Questions

25 To Receive any Promotion
Officers Must Meet and Maintain Basic Readiness Status OCCO performs a pre-board (Dec. 2011) and a post-board (March 2012) Readiness check Officers not Basic Ready at the pre-board check will receive an automatic Not Recommend* for promotion. Officers not Basic Ready at the post-board check will be removed from the promotion pool, regardless of score. *Temporary grade – Also referred to a Retention Review Board Precept 5. Officers should maintain Basic Level of Readiness. While it has no numerical weight in the scoring, it is a requirement for promotion. The Office of Force Readiness and Deployment will review officers’ readiness status in December 2011 to determine who is basic qualified. Failure to be basic qualified will result in referral to a Retention Review Board and automatic Not Recommend. Failure to maintain Basic level of readiness during the post promotion board administrative file review (normally conducted in March(2012 for this cycle)) will result in removal from the final promotion list after the boards meet.

26 Administrative Requirements
Regardless of score, these must be met in order to be promoted Required Annual COERs on file (last 5 years) A current satisfactory COER Valid license, if required No current or pending adverse actions Meet & maintain basic level of readiness Permanent Grade Only Current 5 year physical exam in MAB Report of Medical History (DD2807-1) and “Disclosure Statement” within 1 year in MAB For temporary grade promotion, officers must have required annual COERs on file for the last 5 years (as applicable). The other requirements apply to all competitive promotions. *Performance is 40% of the numerical score. So officers who are eligible for promotion are strongly recommended to have a recent COER on file, even if they are not required to submit one. **Licenses & credentials should never expire in the eOPF. Licenses must be valid at all times in the eOPF. A current letter of reprimand will keep you from being promoted. If an adverse action is pending, the promotion can be held for up to 180 days pending a decision by the SG. Meeting basic readiness is not an option. For permanent promotion, the medical requirements must be met. Links to the forms are in the secure area & under Official Forms on CCMIS.

27 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Administrative Requirements Take Home Lessons Where to Find Help Questions

28 Take Home Lessons Take responsibility for your promotion
Determine your eligibility Don’t assume anything Confirm faxed documents are in the eOPF Current credentials in the eOPF at all times Faxed to the Licensure Tech at Always add your PHS # to all faxed docs Always keep the fax confirmation sheet Verify all required COERs are in the eOPF Always confirm that faxed documents made it to the eOPF in the correct section and that they are legible. Licenses/Credentials should NEVER expire in the eOPF and they should never be sent through the eOPF fax line, only to the licensure line to ensure prompt processing. Should your document not make it to the eOPF in time, you may have recourse if you have a fax confirmation sheet as evidence that you faxed the documents. A fax cover sheet will not suffice.

29 Take Home Lessons Electronic Official Personnel File (eOPF)
Fax: or Ensure the PIR/eOPF are correct Submit corrections to Letters of appreciation cannot mention promotion CV formatted correctly & shows impact Go beyond membership to contribution Do not embellish Back up CV claims with documentation PIR errors can severely hurt an officer’s chance for promotion as well as cause delays in retirement. Boards want to see the impact of your duties or membership. Board members have been around the block so they can tell when you are inflating what you’ve done. Transcripts should show work on an advanced degree. Letter of appreciation can show contribution to JOAG, PAG, COA, etc. As much as possible, back up your claims with documentation.

30 Take Home Lessons Assist your Reviewing Official with the ROS
Spend appropriate time on the OS Ensure OS & ROS are on the current year’s form Be familiar with the Benchmarks Be involved in your PAC/PAG Be familiar with the Promotion Information page Be concise & clear Notify your RO by that you are eligible for promotion and provide him/her your full name, PHS #, category and the link to the ROS page on the Promotion Information Page. In the , provide him/her with bullet points to help identify how you are ready for promotion, demonstrate leadership in the agency/command and contribute the agency mission. Put in the time and effort on the OS. It’s the most important document for Precept 4: Officership. Make it easy for the boards by being concise & clearly show how you measure up against the benchmarks.

31 Take Home Lessons If you do not concur with your COER, submit a rebuttal by Dec. 31 Do not wait until the eOPF deadline Seek help from the Liaison if an ROS or COER isn’t being done. Prepare early and often Promotion preparation is a marathon, not a sprint Seek help when needed While you have until March to submit a rebuttal to OCCO, you don’t have that long if you want it to be seen by a promotion board. It must be in your file by the time we upload files for the board viewer typically in early February. Waiting until mid to late December to submit documents may increase the chances that your documents will get caught in a backlog and/or get misfiled. Begin your preparation well before you are eligible if possible.

32 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Administrative Requirements Take Home Lessons Where to Find Help Questions

33 Where to Find Help Promotion info page: Electronic COMMISSIONED CORPS ISSUANCE SYSTEM (eCCIS): Book: 1, Chapter: 2, Section 2, Instruction: 01 Book: 3, Chapter: 3, Sections 1, 2, and 3 Your Agency Liaison, PAC/PAG, senior officers or include your PHS number for all non-generic questions



36 Questions?

37 Calculating Promotion Eligibility
Officer is an O-5. When is he eligible for T O-6? T&E: 01 Jul years = 01 Jul 2016 TIS: Has 9+ years total TIS 21 Sep years = 21 Sep 2012 TIG: 21 Sep years Officer was CAD in PHS on 21 Sep 2009 as a CDR (O-5). When will he be eligible for T O-6? Need 24 years T&E credit. Add 24 years to his T&E Date. It’s clear this is the determining factor for his promotion eligibility because he will definitely have the required Time in Service and Time in Grade by the time he meets the T&E credit requirement. Need 9 years total time in service with at least 3 in PHS. Already has 9 years prior service, so only needs 3 years in PHS. Add 3 years to his CAD date Need 3 years as an O-5. Was called to active duty (CAD) as an O-5 so only needs 3 years as a PHS officer. Date will be the same as time in service above. What would be the effective date of promotion? Effective date is always the first of the month for temporary promotion. 01 July 2016 based on meeting the last requirement, i.e. T&E credit. When would he be eligible for an EPP? (He is in an O-6 billet). To be eligible for an EPP to O-6 he must meet the TIG requirement (3 years) and in this case he will meet TIS at the same time. He meets those 2 of 3 requirements on 21 September So he is eligible for an EPP to O-6 in PY If successful, he would pin-on the rank of CAPT on 1 October 2012, the effective date of the promotion.

38 Agenda General Promotions Update Competitive Promotions & Eligibility
Exceptional Proficiency Promotion The Process Promotion Board Results Administrative Requirements Take Home Lessons Where to Find Help Questions

39 Promotion Board Scoring
Promotion Board scoring has two parts: An overall recommendation for promotion Recommend Not Recommend Defer (Temporary grade only) A numerical score for creating the rank order list A Recommend does not ensure an officer is promoted. A Not Recommend ensures an officer DOES NOT get promoted and faces further review. A Recommend alone is not enough to promote an officer. He/she must also score highly enough to be above the cut-off line. A Not Recommend may have serious implications for an officer.

40 Promotion Board Scoring
Part 1: Recommendation Recommend – If the success rate was 100%, this officer should be promoted. Not Recommend – This officer should not be promoted and should be reviewed for retention. Defer (T grade only) – This officer is not ready for promotion to the next rank. Majority rules – the overall recommendation is determined by the majority. Promotion results will be determined by the number of recommended officers and the success rate. For temporary promotion, options are Recommend, Not Recommend, and Defer For permanent promotion, options are Recommend and Not Recommend. Not Recommend may have serious consequences. It could lead to being involuntarily separated or retired. The Defer option was instituted in 2008 to give board members a less harsh option than “Not Recommend” for temporary grade eligibility. Defer is used when the officer isn’t ready for promotion but is otherwise a good officer.

41 Promotion Board Results
Promotion Board Score Sheet Board members can select from a list of strengths and suggestions for improvements. They can also type in written remarks.

42 Promotion Board Results
Part 2: Numerical Score Each precept is scored 0 – 100 by each board member For each officer Excluding Precept 5 (Basic Readiness) Scores are averaged to obtain a Precept Score (Precept Score) x (Precept Weight) = Points Points are added to obtain a Total Score The Total Score determines the rank order list Each precept is scored in 5 pt increments. Precept 5: Basic Readiness is not scored or seen by the board. It now has no weight in the numerical score.

43 Numerical Score Calculation Example
RATER 1 RATER 2 RATER 3 RATER 4 RATER PRECEPT AVERAGE PERFORMANCE PROF. QUAL CAREER PROG OFFICERSHIP Performance = [ ] = 465 / 5 = AVERAGE RATER SCORE = 93 Professional Qualifications = [ ] = 465 / 5 = AVERAGE RATER SCORE = 93 Career Progression/Potential = [ ] = 450 / 5 = AVERAGE RATER SCORE = 90 Career Officer Characteristics=[ ] = 460/ 5 = AVERAGE RATER SCORE = 92 Board member scores for each precept are averaged to obtain a precept average.

44 Numerical Score Calculation Example
BOARD WEIGHT OF WEIGHTED AVERAGE PRECEPT POINTS PERFORMANCE X 40% = 37.20 PROF. QUALIFICATIONS X 20% = 18.60 CAREER PROGRESSION 90 X 25% = 22.50 OFFICERSHIP X 15% = 13.80 SUM = 92.10 Precept score x Precept weight = Weighted Points per Precept Sum of weighted points = Total Points Precept averages are then multiplied by the weight of the precept to obtain weighted points. Weighted points are then added to obtain the total score.

45 Example of Rank Order List
Scientists Eligible for Temporary O-5 35 Scientists eligible for T05 Success rate of 45% 35 x .45 = → Rounded to 16 On the rank order list, draw a line under the officer ranked 16th. His/her total score becomes the cutoff score. Determining the cut-off score: The number of eligible officers in each category and grade is multiplied by the established success rate to determine under which officer the cut-off line will be drawn.

46 All were recommended but not successful
Copy of Rank Order List Successful Ties are possible and happen. Permanent grade promotion and rank may play a major role in the tie breaker. Tie breakers are applied in order until the tie is broken: Higher permanent grade has standing over the lower permanent grade. Seniority Credit (determined by time in permanent grade) Active Duty time in PHS Commissioned Corps Active Duty time in any service at any rank Not successful All were recommended but not successful

47 Unsuccessful Promotion Attempts
Amendment to the Three and Freeze Policy for Temporary Grade Referral to a Retention Review Board: Score in the lowest 10% 3 consecutive years Not Basic Ready Not Recommend from the promotion board Required Counseling: Score in the lowest 25% of the rank order list Defer from the promotion board If you are not Basic Ready at the December 31 check you will be referred to a Retention Review Board. By policy, officers referred to a Retention Review Board will not be eligible for promotion the next year, unless that decision is overturned. Counseling is not meant to be punitive, but is designed to help officers identify areas in which they can improve to help them be more competitive next year.

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