Presentation on theme: "Workplace Security for Employees"— Presentation transcript:
1Workplace Security for Employees Slide Show NotesYou may think that workplace security is a job for management, security patrols, surveillance cameras, and the police. And to some extent it is. But in order to maintain a safe and secure workplace, we all need to become involved.Today, we’re going to talk about what you can do to help make our workplace safer and more secure. And there’s quite a lot to talk about, so let’s get going.
2Session Objectives You will be able to: Understand the company’s security policy and proceduresTake personal security measures on the job and commuting to workIdentify requirements for protecting computer networks and sensitive business informationHelp prevent workplace theftSlide Show NotesThe main objective of this session is to make you aware of security risks and what you can do to help prevent security breaches. By the time this session is over, you should be able to:Understand the company’s security policy and procedures.Take personal security measures on the job and commuting to work.Identify requirements for protecting computer networks and sensitive business information.Help prevent workplace theft.
3What You Need to Know Security policy and procedures Personal security issuesComputer securityHow to protect sensitive informationHow to help prevent workplace theftSlide Show NotesDuring the session we’ll discuss:Security policy and procedures,Personal security procedures,Computer security,How to protect sensitive business information, andHow to help prevent workplace theft.
4What’s at Stake Crimes against companies are increasing You want to feel safe at workOSHA requires a safe workplaceSlide Show NotesThe stakes involved in workplace security are high. Nationwide, crimes against businesses are increasing. Companies like ours have to be concerned about theft of equipment, inventory, trade secrets, computer information, and money. We also have to take steps to prevent other security risks such as arson, vandalism, and workplace violence.But workplace crime not only affects the company management, it also affects you. You want to feel safe at work. In fact, feeling safe at work was ranked third among the top five priorities of job satisfaction by employees polled by the Society for Human Resource Management.And then we have to be concerned about compliance with OSHA regulations, too. The Occupational Safety and Health Act makes us responsible for providing you with a safe workplace, and this includes security.
5Security Policy: Standard Procedures Visitor sign-in and escortIDsSecurity problemsSlide Show NotesTo keep our facility secure and to keep you safe, we have established security policies and procedures designed to prevent crime in the workplace. For example, our policy requires visitors to sign in and be escorted inside the facility. This helps keep out people who have no business being in the building. We also ask you to be careful not to let strangers into the facility through employee entrances, but send them to Reception at the front door instead.Our policy requires you to report a lost or stolen ID immediately. And we ask you not to lend ID, access cards, keys, or any other security-related item to anyone—inside or outside the facility.Our policy also includes a reporting system for any security problems you notice. For example, you should promptly report:Problems with security systems or equipmentSuspicious activities or individualsAnything that makes you uneasy or leaves you feeling insecureFollowing company security policies and procedures is important to your safety. So if you have any questions about this information, be sure to ask your supervisor.Review your company’s security policy and procedures.
6Security Policy: Key Measures Security equipmentSecurity patrolsInspectionsLightingEntry pointsSlide Show NotesIn addition to our security policies, we take other important steps to make sure that the facility is secure:We use security equipment such as surveillance cameras and alarm systems.We use security patrols to keep an eye on the facility and its perimeter.We inspect work areas regularly to make sure that required security precautions are being taken.We make sure lighting is adequate and replace burned-out lights promptly both inside the facility and outside. You can help by reporting any lighting problems you notice.We also check entry points that give access to the facility, such as doors, windows, gates, and fences, to make sure they are securely locked when not in use.Think about some of the other security measures you’ve noticed around the facility and how they help protect us all.Review other security measures used to prevent theft and other crimes at your facility.
7Security Policy: Keeping Criminals Out ReferencesBackground checksSlide Show NotesAnother way we try to improve security and decrease the threat of crime in the workplace is by careful preemployment screening. We want to make sure that we’re hiring people who won’t be a threat to the company—or to you.In order to make sure that security risks don’t walk through our front door in the form of new employees, we do two important things when hiring:We check applicant’s references to make sure that there have been no security-related problems in their past employment.We also conduct more extensive background checks on people applying for positions that would give them easy access to the company’s financial assets or sensitive information.
8Security Policy Do you understand our security policy and procedures? Do you understand the other steps the company takes to make the facility secure?Slide Show NotesNow it’s time to ask yourself if you understand the information that has been presented so far:Do you understand what we’ve discussed about security policy and procedures?Do you understand the other specific steps we take to make the facility secure?It’s important for you to understand the security measures the company is taking so that you can contribute to this effort.Answer any questions trainees may have about any of the material presented in the previous slides.Conduct an exercise, if appropriate.Now let’s continue to the next slide and look at some personal security measures you need to take.
9Personal Security: On the Road Keep windows up and doors lockedStay on well-traveled, well-lit roads whenever possibleKeep vehicles in good condition and gassed upNever pick up strangersSlide Show NotesAs much as we do to make sure you are safe and secure inside the facility, you could be still be vulnerable to crime on the road—either when you’re commuting to and from work or when you’re driving on company business. Think about taking personal security precautions like these when you’re on the road:Keep windows up and doors locked, whether driving or parked.Stay on roads you know well and that are well traveled and well lit, whenever possibleKeep vehicles in good running condition, and always have at least a quarter tank of gas.Never pick up strangers.But there’s more to personal security on the road, as you’ll see in the next slide.
10Personal Security: On the Road (cont.) What to do in case of a breakdownWhat to do if you feel threatenedSlide Show NotesWhat would you do if your vehicle broke down on your way home after dark? Or early in the morning on your way to work? Or on a road without much traffic? Here are some suggestions:Tie a flag on your antenna, put the hood up, or light a flare.Call for help if you have a cell phone.Stay in the car, doors locked, until help arrives, unless you need something outside of the car.If someone offers assistance, ask him or her to call the police or emergency towing service for you.Hijackings are another possible security problem on the road. What should you do if you feel threatened or as if you’re being followed? The best strategy in a situation like that is to drive to a police station or drive to the nearest well lit area with people around, such as a shopping center or gas station, and call the police once you get there. If you can, try to get the license number of the car you think is following you.Think about other security precautions you should take when commuting to work or driving on company business.Ask trainees to describe other security precautions they take on the road.
11Personal Security: On the Street Stay on well-traveled streetsAvoid shortcutsWalk briskly and confidentlyAvoid wearing headphonesAvoid wearing expensive jewelryKeep personal items close to your bodySlide Show NotesIf you walk to work or if your work takes you outside the facility during your shift, you also need to be careful on the street. Here are some helpful personal security tips when you’re on foot:Stay with the crowd on well-traveled streets and use well-lit streets when it’s dark.Avoid shortcuts through tunnels, alleys, parks, and other dark and isolated areas.Walk briskly and confidently, head up, and alert to what’s around you. For example, watch out for people stepping out from doorways and parked cars.Avoid wearing headphones and listening to music while you walk. You won’t be as aware as you need to be of your surroundings.Avoid wearing expensive jewelry or at least keep it out of sight.Carry your purse, briefcase, or other items close to your body.Think about other security precautions you can take on the street.Ask trainees to describe other security precautions they take on the street.
12Personal Security: Public Transportation Have your fare readyStand back from the edge of platformsChose a safe seatKeep alertHold on to personal itemsDon’t return stares or commentsSlide Show NotesIf you commute to work on public transportation, you need to think about personal security then, too. Whether you use a bus, subway, or train, keep safe by remembering these security precautions:Have your fare ready in your hand so that you don’t have to take out your wallet.Stand well back from the edge of a subway or train platform and avoid entering an empty subway or train car.Choose a safe seat. On a bus, sit near the driver. On a subway or train, try to sit near the conductor.Sit up straight, and stay awake and alert while traveling.Hold onto your purse, briefcase, or packages.Don’t return stares or comments.Think about other security precautions you should take when commuting to and from work on public transportation.Ask trainees who use public transportation to describe other security precautions they take on buses, trains, etc.
13Personal Security: Parking Areas Keep your vehicle lockedTry to walk with othersHave your key readyCheck before you get inLock doors as soon as you’re inReport strangers or suspicious activitySlide Show NotesParking areas on the street or even on company grounds can be dangerous places as well, especially when it’s dark. Here are some recommendations that can help you keep safe:Always lock your vehicle and roll the windows up all the way when you get out.Try to walk with other people to and from the parking area. If that’s not possible, walk quickly, don’t get too close to parked cars, and carry a flashlight after dark.When you approach your vehicle, have the key ready.Check the floor and front and back seats before getting in.Lock your vehicle as soon as you get in.Report any strangers hanging around parking areas or other suspicious activity to Security or call the police.Think about other security precautions you should take in parking areas, either at work or in malls, shopping centers, and so forth.Ask trainees to describe other security precautions they take in parking lots and parking garages.
14Personal Security: Working Late or Alone Make sure someone knows where you areKeep your work area well litKeep alertBe extra cautious when using rest rooms, stairs, and elevatorsLet someone know when you leaveSlide Show NotesWhen you work late or alone, you need to take special precautions:Make sure someone knows you’re in the building and keep near a phone.Keep your work area well lit and keep doors locked, if possible.Keep alert for unusual noises and movements.Be extra cautious when using rest rooms, elevators, or stairways.Alert someone when you’re leaving, and be cautious leaving the building and walking to and through the parking area or to public transportation.Think about other security precautions you should take when working late or alone.Review security procedures for employees working late or alone in the facility or in remote locations.
15Personal Security: Intruders in the Building Avoid confrontationLet the person get awayContinue on your wayCall for helpBe ready to describe the intruderSlide Show NotesIf you encounter an intruder in the building, you need to act sensibly, in a way that won’t provoke an incident in which you could get hurt.First of all, don’t confront the person. If an intruder runs when he sees you, fine.Let him go.If he stands his ground, just continue on your way and try to act unconcerned. If he tries to speak to you, lead him to believe that there are other people in the building.As soon as you get away to a safe place, lock the door and call the police.While you’re waiting for help to arrive, make notes about the intruder’s appearance and pass this information along to the police.
16Personal Security: Signs of Violence Threats or intimidationFrequent angry outburstsTalk about weaponsParanoiaBlaming others for problemsExtreme mood swings or stressSlide Show NotesThe potential for violence is another workplace security issue that you need to be aware of and prepared to deal with. Especially important is being alert to signs of possible violence. For example, watch for troubling behavior such as that of someone who:Makes threats or intimidates othersGets very angry easily and often and uses abusive languageTalks about weapons or brings them to workBelieves others are out to get him or herBlames problems on others and holds grudgesDemonstrates extreme mood swings or seems to be suffering from extreme stressThink about other troubling behavior that might indicate that a person is about to become violent.Ask trainees if any of them have had experience with a threatening or violent person. How did that person act? What was he or she like just before he or she became violent?
17Personal Security: Violence Prevention Report threats and troubling behaviorArrange a danger signal with co-workersIf confronted, try to get awayIf you can’t get away, remain calm and try not to provoke a violent reactionSlide Show NotesYou can also take other steps to prevent workplace violence or deal effectively with potentially violent confrontations.The most important prevention tactic is to report any threats or troubling behavior to your supervisor right away.It’s also a good idea to arrange a danger signal with co-workers so that you can warn one another in the event of a violent confrontation.If prevention fails and you are confronted by a potentially violent person, try to run away if you can and call for help.If you can’t get away, remain calm, show respect, do what the person tells you, and don’t do anything to provoke him or her. For example, never argue with a violent person or tell the person he or she is wrong to be upset.
18Personal SecurityDo you understand what we’ve discussed about personal security?Slide Show NotesDo you think you understand what you need to know about personal security in the facility, on the road, and coming to and going from work?It’s important that you understand the points we’ve discussed about your personal security.Answer any questions trainees may have about any of the material presented in the previous slides.Conduct an exercise, if appropriate.Now let’s continue to the next slide, and we’ll discuss computer security.
19Computer Security Passwords Backups Virus protection Firewalls Slide Show NotesComputer security is a key element in protecting important business information these days. The technology that improves productivity can also pose security problems. That means it’s vital to take steps like these to ensure adequate computer security:Use strong passwords. Choose passwords that are difficult or impossible to guess. Give different passwords to all accounts. And change passwords if you suspect security may have been breached.Make regular backups of critical data. Backups should be made at least once each day, or a full backup can be performed weekly, with incremental daily backups. Backups should also be verified at least once a month to make sure they are functional.Use virus protection software and update it regularly.Use a firewall as a gatekeeper between your computer and the Internet.Of course there’s more to computer security, as you’ll see in the next screen.
20Computer Security (cont.) Online connectionsSoftware security featuresattachmentsSecurity patchesSlide Show NotesSome other important computer security measures include:Not keeping computers online when not in use. Either shut them off or physically disconnect them from the Internet connection.Taking advantage of your software’s security features. Check the “Tools” or “Options” menus for built-in security features. Also check Web browser and operating system software for options for increasing online security.Not opening attachments from strangers. Attachments are a common method of spreading computer viruses.And regularly downloading security patches from your software vendors.Think about other security measures you take in your job to protect computer networks and information.Review computer security policy and procedures.
21Protecting Sensitive Business Information Simple, practical measuresNeed-to-know access onlyMonitoring workChanging codes as necessarySlide Show NotesWe take many precautions to protect sensitive business information, whether it’s on our computer or in our files. By sensitive information, we mean things like trade secrets, customer lists and information about customers, marketing plans, financial data, and your personnel files and medical records.Among the precautions we take are simple and practical measures, such as locking doors and file cabinets and restricting access to computer networks and .We also limit access to sensitive information on a need-to-know basis. Only employees who need the information to do their jobs will have access to it.If you work with sensitive information, expect your work to be monitored. It’s not that we don’t trust you, but we have to make sure that this information is well protected.We may also change computer passwords that allow access to proprietary information or card codes that allow admission to secure areas of the facility when necessary—especially when an employee with access to sensitive information leaves the company.
22Preventing Workplace Theft Secure personal propertyFollow rules for securing company propertyKeep access doors closedReport thefts of personal or company propertyReport suspicious activitySlide Show NotesNow let’s talk about preventing workplace theft. Unfortunately, it’s a problem we all have to deal with.Your own personal property, especially valuables, could be stolen at work unless you keep them locked in your vehicle, in a locker, or locked desk drawer.We also need to be concerned about theft of company property. That’s why we ask you to follow established rules for security materials, tools, and equipment that might be the target for thieves.We also ask you to keep access doors closed and locked when not in use.Please report missing personal or company property to your supervisor right away so that we can investigate and try to get the items back.Also, report any suspicious activity in or around the facility. It may be a theft in progress.There are also other ways you can help prevent workplace theft, as you’ll see in the next slide.
23Preventing Workplace Theft (cont.) Log in materials when they are deliveredCheck orders and paperwork against goodsFollow rules for tracking inventory countsKeep a close eye on accountsSlide Show NotesDepending on your job, you may be able to help prevent workplace theft by taking other important actions. For example:Logging in materials when they are delivered to the facilityChecking orders and paperwork against goods when receiving or sending out shipmentsFollowing established rules for tracking inventory counts, like signing out items that you take from inventoryKeeping a close eye on accounts if you work with money, customer payments, or other jobs that involve the company’s financial assetsCan you think of other ways you could help prevent workplace theft?Discuss other ways trainees can help prevent workplace theft.
24Key Points to Remember Workplace security is a priority for us all You play an important role in keeping the workplace safe and secureMake sure you understand our security policy and procedures and do your part to support themTake precautions to protect your personal security on the job and commuting to workSlide Show NotesHere are the main points to remember from this session on Workplace Security:Workplace security is a priority for us all.You play an important role in helping to keep the workplace safe and secure.Make sure you understand our security policy and procedures and do your part to support them.Take precautions to protect your personal security on the job and commuting to work.This concludes the Workplace Security training session.
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