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AASHTO Conference Ohio Department of Transportation Wireless Communications Program Presentation James J. Viau, Administrator Office of Real Estate.

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Presentation on theme: "AASHTO Conference Ohio Department of Transportation Wireless Communications Program Presentation James J. Viau, Administrator Office of Real Estate."— Presentation transcript:

1 AASHTO Conference Ohio Department of Transportation Wireless Communications Program Presentation James J. Viau, Administrator Office of Real Estate

2 Historical Perspective ODOT Wireless Communication Program began mid 1997 ODOT Wireless Communication Program began mid 1997 Program enacted with the support of: Program enacted with the support of: Telecommunication Industry Telecommunication Industry State/Federal Officials State/Federal Officials Ohio General Assembly Ohio General Assembly H.B. 210 became law July 1, Ohio Revised Code – Outlines the Parameters by which the Director, ODOT may lease transportation facilities. H.B. 210 became law July 1, Ohio Revised Code – Outlines the Parameters by which the Director, ODOT may lease transportation facilities.

3 Wireless Communication Program Mission Improve communication services available to the traveling public Improve communication services available to the traveling public Provide alternatives to tower siting in residential areas Provide alternatives to tower siting in residential areas Establish communication infrastructure to support Intelligent Transportation Initiatives Establish communication infrastructure to support Intelligent Transportation Initiatives Maximize the efficient and effective use of existing resources, while maintaining the safety and efficiency of Ohios transportation system Maximize the efficient and effective use of existing resources, while maintaining the safety and efficiency of Ohios transportation system

4 Wireless Communication Program Handbook

5 ODOT has developed a handbook to assist ODOT personnel and the telecommunication industry in the siting of cellular towers on ODOT property ODOT has developed a handbook to assist ODOT personnel and the telecommunication industry in the siting of cellular towers on ODOT property Safety is the governing factor when considering a site for a cellular tower Safety is the governing factor when considering a site for a cellular tower ODOT has developed safety criteria and design standards to be addressed in the analysis of each cellular site ODOT has developed safety criteria and design standards to be addressed in the analysis of each cellular site

6 Master License Agreement (MLA) MLA standardizes the terms and conditions that apply to all sites licensed to a carrier MLA standardizes the terms and conditions that apply to all sites licensed to a carrier Carrier must first enter into a MLA to be eligible for consideration in locating a tower at an ODOT facility Carrier must first enter into a MLA to be eligible for consideration in locating a tower at an ODOT facility Following execution of the MLA, carrier may then submit applications proposing installation of towers at specific ODOT facilities, this requires the granting of an Individual Site Agreement (ISA) Following execution of the MLA, carrier may then submit applications proposing installation of towers at specific ODOT facilities, this requires the granting of an Individual Site Agreement (ISA)

7 Individual Site Agreement (ISA) Granted for a specific ODOT facility when the proposed site does not detract from the safe/efficient transportation of the public Granted for a specific ODOT facility when the proposed site does not detract from the safe/efficient transportation of the public Agreement is for five (5) years Agreement is for five (5) years May be renewed for three (3) consecutive five (5) year periods May be renewed for three (3) consecutive five (5) year periods Describes the specific use and restrictions for utilizing an ODOT site Describes the specific use and restrictions for utilizing an ODOT site ISA must be submitted with a $2,000 non-refundable application fee ISA must be submitted with a $2,000 non-refundable application fee Requires a security deposit of $10,000 Requires a security deposit of $10,000

8 Site Identification Requires collaboration between the district cellular tower coordinator and the cellular carrier Requires collaboration between the district cellular tower coordinator and the cellular carrier Once a site has been identified the district coordinator: Once a site has been identified the district coordinator: Conducts preliminary research as to future highway plans in the area Conducts preliminary research as to future highway plans in the area Determines status of parcel ownership – only parcels held in fee simple / warranty deed will be utilized for the siting of cellular towers Determines status of parcel ownership – only parcels held in fee simple / warranty deed will be utilized for the siting of cellular towers

9 Site Identification – Cont. District coordinator and carrier visit site. Coordinator advises carrier as to the sites potential District coordinator and carrier visit site. Coordinator advises carrier as to the sites potential Coordinator approves/disapproves site Coordinator approves/disapproves site If approved the carrier then submits the following: If approved the carrier then submits the following: Conceptual Proposal Checklist Conceptual Proposal Checklist Permit Application Permit Application

10 Conceptual Proposal Checklist Includes key information pertaining to the proposed site and the carrier, including: Includes key information pertaining to the proposed site and the carrier, including: Description / Location of the site including longitude, latitude, and elevation. Description / Location of the site including longitude, latitude, and elevation. County and municipality County and municipality Height of proposed tower Height of proposed tower

11 Permit Application Also contains information pertaining to the carrier, ie: Also contains information pertaining to the carrier, ie: - identity of carrier - carriers reason for permit - carrier contact person Carrier must also completely state the type of installation proposed at the site Carrier must also completely state the type of installation proposed at the site

12 Site Plans Once the site has been approved the carrier prepares / submits site plans for approval Once the site has been approved the carrier prepares / submits site plans for approval Local Officials are notified of plans to construct a cellular tower in their area Local Officials are notified of plans to construct a cellular tower in their area Following ODOT approval the plans are submitted to FHWA for review / approval Following ODOT approval the plans are submitted to FHWA for review / approval Once FHWA approval is received the Individual Site Agreement (ISA) is executed Once FHWA approval is received the Individual Site Agreement (ISA) is executed ODOT issues a permit to enter the property and begin construction ODOT issues a permit to enter the property and begin construction

13 Payment for Use – Base Fee Factors The carrier pays ODOT an annual fee for each site The carrier pays ODOT an annual fee for each site Calculated on two factors Calculated on two factors - Geographic location - Equipment (number of antennas) State is divided into four geographic areas for fee purposes State is divided into four geographic areas for fee purposes Urban Urban Suburban Suburban Rural/suburban Rural/suburban Rural Rural

14 Payment for Use – Base Fee Factors - Cont. Example: Example: Urban location with antenna on tower Urban location with antenna on tower Fee = $22,000Fee = $22,000 Suburban location with same number antenna Suburban location with same number antenna Fee = $18,000Fee = $18,000 As we move through the other locations with the same number of antenna the fee is less than the examples given As we move through the other locations with the same number of antenna the fee is less than the examples given *All fees increase 3.5% annually *All fees increase 3.5% annually ODOT currently has 41 towers with 51 co- locators, which generate $1.3 million annually ODOT currently has 41 towers with 51 co- locators, which generate $1.3 million annually

15 Tower Site Termination ODOT or the primary carrier may terminate the ISA should it become inadvisable for either party to continue the agreement. ODOT or the primary carrier may terminate the ISA should it become inadvisable for either party to continue the agreement. Requires 30 days written notice Requires 30 days written notice No relocation payment after one year No relocation payment after one year

16 Co-Locators One of the key benefits of the Program One of the key benefits of the Program Master License Agreement requires primary carrier to negotiate in good faith to share its tower space with other providers Master License Agreement requires primary carrier to negotiate in good faith to share its tower space with other providers Designed to reduce the number of towers erected along Ohios highways Designed to reduce the number of towers erected along Ohios highways

17 Ohio Cell Tower Website Map Each triangle reps. a cellular tower site Each triangle reps. a cellular tower site Should you click on a given triangle, specific info. will be displayed including Should you click on a given triangle, specific info. will be displayed including Tower ownership Tower ownership Location Location Any co-locators on the tower Any co-locators on the tower llmap.htm llmap.htm

18 Wireless Communications Program Marketing Efforts Development of preferred cellular tower register Development of preferred cellular tower register Register purpose Register purpose Provide cellular industry with an inventory of selected cellular sites Provide cellular industry with an inventory of selected cellular sites Each site has the characteristics to successfully accommodate a cellular tower, ie. Adequate site access, proximity to power sources and other amenities Each site has the characteristics to successfully accommodate a cellular tower, ie. Adequate site access, proximity to power sources and other amenities

19 Cellular Tower Inspection and Assessment ODOT is currently conducting a survey of all cellular towers within its system to determine the accurate number of antenna located on a given tower ODOT is currently conducting a survey of all cellular towers within its system to determine the accurate number of antenna located on a given tower ODOTs fee schedule is based upon the number of antenna mounted on a tower ODOTs fee schedule is based upon the number of antenna mounted on a tower Info ensures correct fee schedule is utilized Info ensures correct fee schedule is utilized

20 Camouflaged Towers Many communities dislike the appearance cellular towers present Many communities dislike the appearance cellular towers present ODOT working with the cellular company can provide solutions ODOT working with the cellular company can provide solutions Erection in infields with other high mast lighting Erection in infields with other high mast lighting Examples…….. Examples……..

21 S.R. 257 Tower (Dublin, Ohio)

22 Cont.

23 Cont.

24 Mexican Fan Palm (Southern California)

25 Mexican Fan Palm (2)

26 Apparatus Concealment

27 Ohio Department of Transportation Wireless Communications Program Presentation Questions? Questions? Stephen D. Cheek, Manager Stephen D. Cheek, Manager Wireless Communications Program phone:(614)


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