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Top 10 things you need to know about SharePoint Site Administration Sperry Hope.

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Presentation on theme: "Top 10 things you need to know about SharePoint Site Administration Sperry Hope."— Presentation transcript:

1 Top 10 things you need to know about SharePoint Site Administration Sperry Hope

2 Top 10 things you need to know about SharePoint Site Administration SPERRY

3 About Me I have been working with SharePoint for the past 7 years. I love the collaboration and social aspects of the product and what it can bring to a team and organization. Senior SharePoint Engineer for the Church of Jesus Christ of Latter Day Saints Father of 4 boys and 1 daughter Hobbies include Cooking, Camping, Reading, Robotics and HAM Radio

4 Basic SharePoint Architecture 1.What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security 2.What is the difference between a Site Collection Admin and an Owner 3.How can I tell who has access to my site? 4.I want a user to be able to add but not delete. How can I do that? Features/Apps 5.Why dont I see all the same options and items on my site? 6.What does it mean when it says a dependent feature is not enabled? Common questions 7.I want to log in as a test user. The log in as different User is gone. What can I do? 8.Something was deleted but it isnt showing up in the recycle bin. Why? 9.I see my changes but my customer doesnt. Why? 10.I have some data in a database on server XYZ. How can I show that in SharePoint? Agenda

5 Basic SharePoint Architecture FARM What makes up a farm? Front End Servers Application Servers Database Server Central Admin Config Databases Service Applications Farm Administrators manage settings

6 Basic SharePoint Architecture FARM What Is a Web Application? URL Managed Paths Content Databases Services Features Authentication Providers General Settings Farm Administrators manage Everything done in Central Admin Web Application Examples: /sites WSS_Content_DB SSRS, Managed Metadata Branding, Templates Kerberos/NTLM/Custom Throttling limits

7 Basic SharePoint Architecture FARM What is a Site Collection? Root Site Features/Apps Galleries Root of permission inheritance Area where administrative rights can get transferred to a non Farm Admin Web Application Site Collections Examples: /sites/HR /apps/Reporting

8 Basic SharePoint Architecture FARM What is a Site? Used to organize content Usually organized around security requirements or content types Site Features Site Themes A Site Collection is both a Site Collection and a Root Site Web Application Site Collections sites Examples : /wiki /Project

9 Basic SharePoint Architecture FARM What is a Library? Contains Files as library Items Can be Mail Enabled Can have publishing and check in check out capabilities Can have custom metadata tied to the library Item What is a List? Contains Information as a List Item Similar to a database Row Some Special Lists include Calendars and Tasks Can Include file attachments to the list Item Web Application Site Collections Libraries and Lists Site

10 Basic SharePoint Architecture FARM Why Is this important to know? Web Application Site Collections Libraries and Lists Site

11 Basic SharePoint Architecture FARM Why Is this important to know? Web Application Site Collections Libraries and Lists Site Security!!! Every level of architecture can have unique security applied to it from the library item to the farm. Typically Security should be set from a permissive to restrictive model. A library should be more restrictive if necessary than the site etc.

12 Basic SharePoint Architecture 1.What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security 2.What is the difference between a Site Collection Admin and an Owner 3.How can I tell who has access to my site? 4.I want a user to be able to add but not delete. How can I do that? Features/Apps 5.Why dont I see all the same options and items on my site? 6.What does it mean when it says a dependent feature is not enabled? Common questions 7.I want to log in as a test user. The log in as different User is gone. What can I do? 8.Something was deleted but it isnt showing up in the recycle bin. Why? 9.I see my changes but my customer doesnt. Why? 10.I have some data in a database on server XYZ. How can I show that in SharePoint? Agenda

13 Site Owner Can Manage Permissions of the Site Can Manage Site Features Can set Site Regional Settings Can manage Libraries and Lists Can manage User Alerts Can Delete Site Can Create Sub-Sites Can see most Galleries Security: Site Collection Admin vs. Site Owner

14 Site Collection Admin Unrestricted Access to everything in the Site Collection Can Manage Site Collection Features Can see Content and Structure Logs Can see Site Collection Recycle Bin Can add or remove other Site Collection Administrators Can set Search Settings, Scopes, and Keywords Can view Site Collection Usage Reports Can set Site Collection Audit Settings and view logs Site Owner Can Manage Permissions of the Site Can Manage Site Features Can set Site Regional Settings Can manage Libraries and Lists Can manage User Alerts Can Delete Site Can Create Sub-Sites Can see most Galleries Security: Site Collection Admin vs. Site Owner

15 Security: Who Has Access to My Site

16 Security: Who Has Access to My Site

17 Security: How can someone add but not delete

18 Security: How can someone add but not delete

19 Security: How can someone add but not delete

20 Basic SharePoint Architecture 1.What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security 2.What is the difference between a Site Collection Admin and an Owner 3.How can I tell who has access to my site? 4.I want a user to be able to add but not delete. How can I do that? Features/Apps 5.Why dont I see all the same options and items on my site? 6.What does it mean when it says a dependent feature is not enabled? Common questions 7.I want to log in as a test user. The log in as different User is gone. What can I do? 8.Something was deleted but it isnt showing up in the recycle bin. Why? 9.I see my changes but my customer doesnt. Why? 10.I have some data in a database on server XYZ. How can I show that in SharePoint? Agenda

21 Features/Apps: Why dont I see the same options on my site

22 Features/Apps: Why dont I see the same options on my site

23 Features/Apps: What are dependent Features

24 Features/Apps: What are dependent Features Site Features Site Collection Features

25 Features/Apps: What are APPS

26 Basic SharePoint Architecture 1.What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security 2.What is the difference between a Site Collection Admin and an Owner 3.How can I tell who has access to my site? 4.I want a user to be able to add but not delete. How can I do that? Features/Apps 5.Why dont I see all the same options and items on my site? 6.What does it mean when it says a dependent feature is not enabled? Common Issues 7.I want to log in as a test user. The log in as different User is gone. What can I do? 8.Something was deleted but it isnt showing up in the recycle bin. Why? 9.I see my changes but my customer doesnt. Why? 10.I have some data in a database on server XYZ. How can I show that in SharePoint? Agenda

27 How can I log in as a different User? 2013 Interface 2010 Interface /_layouts/closeConnection.aspx?loginasanotheruser=true /_layouts/15/closeConnection.aspx?loginasanotheruser=true

28 I know a document was deleted but isnt showing up in the Recycle Bin. Why? My User Account

29 I know a document was deleted but isnt showing up in the Recycle Bin. Why? My User Account User who deleted the document

30 I know a document was deleted but isnt showing up in the Recycle Bin. Why? My User Account User who deleted the document

31 I know a document was deleted but isnt showing up in the Recycle Bin. Why? My User Account User who deleted the document

32 I see my changes but my customer doesnt. Why?

33 I see my changes but my customer doesnt. Why?

34 I see my changes but my customer doesnt. Why?

35 I see my changes but my customer doesnt. Why?

36 I see my changes but my customer doesnt. Why?

37 I see my changes but my customer doesnt. Why?

38 I have some data in a database on server XYZ. How can I show that in SharePoint?

39 I have some data in a database on server XYZ. How can I show that in SharePoint?

40 I have some data in a database on server XYZ. How can I show that in SharePoint?

41 I have some data in a database on server XYZ. How can I show that in SharePoint?

42 I have some data in a database on server XYZ. How can I show that in SharePoint?

43 I have some data in a database on server XYZ. How can I show that in SharePoint?

44 I have some data in a database on server XYZ. How can I show that in SharePoint?

45 I have some data in a database on server XYZ. How can I show that in SharePoint?

46 I have some data in a database on server XYZ. How can I show that in SharePoint?

47 I have some data in a database on server XYZ. How can I show that in SharePoint?

48 I have some data in a database on server XYZ. How can I show that in SharePoint?

49 I have some data in a database on server XYZ. How can I show that in SharePoint?

50 Questions

51 Special Thanks to our Platinum Sponsor …and our Gold Sponsor


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