1. Form of Names -- Personal Names
University of California, Berkeley
School of Information Management and Systems
SIMS 245: Organization of Information In Collections
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Organization of Information in Collections

2. Organization of Information in Collections
Review
Choice of Access Points
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Organization of Information in Collections

3. Choice of Access Points
General Rule
21.1A -- Personal authorship -- enter works by one or more persons under the heading for personal author.
21.1B2 -- Corporate Body -- may be chosen as the main entry for an item if it falls into one or more of 6 categories.
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Organization of Information in Collections

4. 21.1B2 Corporate Author Categories
a) The work deals with the body itself, such as a financial report or operations report, staff listing, or a catalog of the body’s resources.
b) Certain legal, governmental, or religious types of works listed in the rule:
laws; decrees of the chief executive that have force of law; administrative regulations; constitutions; court rules; treaties, etc.; court decisions; legislative hearings; religious laws (e.g. canon law); liturgical works
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Organization of Information in Collections

5. 21.1B2 Corporate Author Categories
c) Those that record the collective thought of the body
reports of commissions or committees, official position statements, etc.
d) Those that report the collective activity of a conference (e.g.: proceedings , collected papers), an expedition (e.g.: results of exploration, investigation), or of an event falling within the definition of a corporate body -- provided that the conference, etc. is prominently named in the item
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Organization of Information in Collections

6. 21.1B2 Corporate Author Categories
e) Those that result from the collective activity of a performing group as a whole where the responsibility of the group goes beyond that of mere performance, execution, etc.
Includes sound recordings, films, videorecordings, and written records of performances.
f) Cartographic materials emanating from a corporate body other than a body that is merely responsible for their distribution and publication
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Organization of Information in Collections

7. Organization of Information in Collections
21.1B3
If a work falls outside the categories, treat it as if no corporate body was involved. Added entries are made for prominently named corporate bodies.
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Organization of Information in Collections

8. Organization of Information in Collections
21.1C Entry Under Title
If there is no personal author, personal authorship is diffuse, and the work is not eligible under 21.1B2, when the work is a collection with multiple authorship or produced under editorial direction, or when the work is a text that a religious group accepts as sacred scripture.
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Organization of Information in Collections

9. Organization of Information in Collections
Today
Form of Name -- Personal names
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Organization of Information in Collections

10. Organization of Information in Collections
Headings for Persons
Once you decide (via the Chapter 21 rules) that entries are to be made for a person or persons, you must then choose the form that the name will appear in.
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Organization of Information in Collections

11. Organization of Information in Collections
General Rule
Choose, as the basis of the heading for a person, the name by which he or she is commonly known. This may be a person’s real name, pseudonym, title of nobility, nickname, initials, or other appellation.
Treat a roman numeral associate with a given name (as, for example, in the case of some popes, royalty, and ecclesiastics) as part of the name.
For authors using one or more psuedonyms or a real name and one or more psuedonyms, see 22.2b
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Organization of Information in Collections

12. Organization of Information in Collections
Examples
Caedmon
William Shakespeare
D. W. Griffith (not David Wark Griffith)
Jimmy Carter (not James Earl Carter)
Ouida (not Marie Louise de la Ramee)
H.D. (not Hilda Doolittle)
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Organization of Information in Collections

13. Organization of Information in Collections
22.1B
Determine the name by which a person is commonly known from the chief sources of information of works by that person, issued in his or her language. If the person works in a non-verbal context (e.g., a painter, a sculptor) or is not primarily known as an author, determine the name by which he or she is commonly known from reference sources issued in his or her language or country of residence or activity
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Organization of Information in Collections

14. Organization of Information in Collections
Titles of Nobility
Include any titles of nobility or terms of honour or words or phrases that commonly appear in association with the name either wholly or in part.
Sir Richard Acland
Duke of Wellington
Fra Bartolommeo
Baroness Orczy
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Organization of Information in Collections

15. 22.2 Choice among different names
If a person (other than one using a pseudonym or pseudonyms -- see 22.2B) is known by more than one name choose the name by which the person is clearly most commonly known, if there is one. Otherwise choose one name or form of name according to the following order of precedence:
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Organization of Information in Collections

16. Organization of Information in Collections
Choice of Name
A) the name that appears most frequently in the person’s works
B) the name that appears most frequently in reference sources
C) the latest name
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Organization of Information in Collections

17. Organization of Information in Collections
22.2b: Pseudonyms
If all of the works by one person appear under one pseudonym, choose the pseudonym. If the real name is known, make a reference from the real name to the pseudonym.
Yukio Mishima (not Kimitake Hiraoka)
George Orwell (not Eric Arthur Blair)
Nevil Shute (not Nevil Shute Norway)
Woody Allen (not Allen Stewart Konigsberg)
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Organization of Information in Collections

18. 22.2B2 - Separate Bibliographic Identities
If a person has established two or more bibliographic identities, as indicated by the fact that works of one type appear under one pseudonym and works of another type appear under other pseudonyms or the person’s real name, choose as the basis for the heading for each group of works, the name by which works in that group are identified. Make references to connect the names...
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Organization of Information in Collections

19. Organization of Information in Collections
Examples
J.I.M. Stewart (Real name used in “serious” novels and critical works) : Michael Innes (pseudonym used in detective novels)
Charles L. Dodgson (Real name used in works on mathematics and logic) : Lewis Carroll (pseudonym used in literary works).
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Organization of Information in Collections

20. 22.2b3 Contemporary authors
If a contemporary author uses more than one pseudonym or his or her real name and one or more pseudonyms, use, as the basis for the heading for each work, the name appearing in it. Make references to connect the names
Ed McBain & Evan Hunter
Philippa Carr, Victoria Holt, Kathleen Kellow, Jean Plaidy, Ellalice Tate
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Organization of Information in Collections

21. Organization of Information in Collections
22.2C Change of Name
If a person (other than one using a pseudonym or pseudonyms) has changed his or her name, choose the latest name or form of name unless there is reason to believe that an earlier name will persist as the name by which the person is better known
Cassius Clay vs Muhammad Ali
Benjamin Disraeli vs Earl of Beaconsfield
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Organization of Information in Collections

22. Organization of Information in Collections
Fullness
Use the form most commonly found, make references.
Language: use the form from the language of most of the works.
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Organization of Information in Collections