1. RDA Test “Train the Trainer” Module 5: Identifying Persons [Content as of Mar. 31, 2010]

2. RDA Test Training: Content as of Mar. 31, 2010 -- Module 52 Scope of “person” Definition (RDA 8.1.2) = “An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)” RDA 9.0: Includes fictitious entities –Non-human entities (e.g., Miss Piggy, Snoopy) now in scope if presented as having responsibility in some way for a work, expression, manifestation, or item

3. RDA Test Training: Content as of Mar. 31, 2010 -- Module 53 Language and script RDA 8.4 Name in the language and script in which it appears in the resource used for name –Alternative: a transliterated form as a substitute for or in addition to the found form Other attributes in language and script prescribed in instructions If no language or script prescribed, then in language/script preferred by the agency (0.11.2)

4. RDA Test Training: Content as of Mar. 31, 2010 -- Module 54 General guidelines (RDA 8.5) Capitalization of name – see RDA appendix A.2 Numbers in name in found form Accents in name as found; add if needed Abbreviations in name – see RDA appendix B.2 Changes from AACR2: –Retain hyphens between forename and surname –Insert space after full stop following initials (PCC practice now in RDA)

5. RDA Test Training: Content as of Mar. 31, 2010 -- Module 55 Terminology Name of the person: “word, character, or group of words and/or characters by which a person is known” Preferred name –For current implementations = the form of name used when constructing the authorized access point Variant name –For current implementations = the form of name used when constructing a variant access point

6. RDA Test Training: Content as of Mar. 31, 2010 -- Module 56 Elements covered in this module Core Core if … Other elements if change from AACR2 MARC 21 changes included in the above

7. RDA Test Training: Content as of Mar. 31, 2010 -- Module 57 Sources of information Preferred name: priority order (RDA 9.2.2.2) –Preferred sources of information (RDA 2.2.2) in resources associated with the person [where person has responsibility – i.e., is more than subject] –Other formal statements appearing in resources associated with the person –Other sources including reference sources

8. RDA Test Training: Content as of Mar. 31, 2010 -- Module 58 Preferred name for the person RDA 9.2.2 If individual has more than one identity, a preferred name for each identity (RDA 9.2.2.8) –No time period restrictions

9. RDA Test Training: Content as of Mar. 31, 2010 -- Module 59 Form of preferred name Choose the form most commonly known Variant spellings: choose the form found in the first resource received (RDA 9.2.2.5.4) For names containing a surname, include words, etc., indicating relationships (e.g., Jr., Sr., IV) -- not just to differentiate (RDA 9.2.2.9.5)

10. RDA Test Training: Content as of Mar. 31, 2010 -- Module 510 Example: Name with title/term MARC: still encode title/term in subfield $c of authorized access point 100 $a Rogers, Roy, $c Jr., $d 1946- 670 $a Growing up with Roy and Dale, 1986: $b t.p.(Roy Rogers, Jr.) p. 16 (born 1946)

11. RDA Test Training: Content as of Mar. 31, 2010 -- Module 511 Using terms of address Not as additions to names May be part of a preferred name: –When the name consists only of the surname –If for a married person identified only by a partner’s name and a term of address –If part of a phrase consisting of a forename(s) preceded by a term of address

12. RDA Test Training: Content as of Mar. 31, 2010 -- Module 512 Date associated with the person RDA 9.3 Any of three dates can be the core element: –Date of birth –Date of death –Period of activity of the person if dates of birth/death not known -- no restrictions on time period

13. RDA Test Training: Content as of Mar. 31, 2010 -- Module 513 Changes when giving dates for persons Months not abbreviated If known to be one of two years: two years (each four digits) separated by “or” 1936 December 17 1742 or 1743

14. RDA Test Training: Content as of Mar. 31, 2010 -- Module 514 Changes when giving dates for persons Abbreviations “cent.,” “ca.,” “b.,” “d.,” and “fl.” not in appendix B –“cent.” becomes “century” –“approximately” replaces “ca.” –“b.” and “d.” dates can use hyphens instead of words –“fl.” becomes “flourished”

15. RDA Test Training: Content as of Mar. 31, 2010 -- Module 515 MARC for Date … person Access point: subfield $d 046 field: –$f: birth date –$g: death date –$s: start date (for period of activity) –$t: end period (for period of activity)

16. RDA Test Training: Content as of Mar. 31, 2010 -- Module 516 MARC examples: Date … person 046 ## $s 1719 $t 1758 100 1# $a Smith, John, $d flourished 1719–1758 046 ## $s 2000 100 1# $a Allen, Charles, $d 21st century 046 ## $f 1932 $g 2009 100 1# $a Kennedy, Edward M. $q (Edward Moore), $d 1932-2009

17. RDA Test Training: Content as of Mar. 31, 2010 -- Module 517 Title of the person RDA 9.4 Scope: word or phrase indicative of royalty, nobility, or ecclesiastical rank or office, or a term of address for a person of religious vocation

18. RDA Test Training: Content as of Mar. 31, 2010 -- Module 518 MARC for Title of the person Access point: in subfield $c, preceded by a comma No separate field for this element 046 ## $f 1946 100 0# $a Carl $b XVI Gustaf, $c King of Sweden, $d 1946- 046 ## $f 1927 100 0# $a Benedict $b XVI, $c Pope, $d 1927-

19. RDA Test Training: Content as of Mar. 31, 2010 -- Module 519 Other designation associated with the person RDA 9.6 Scope: term other than a title that is associated with a person’s name Application: –Christian saint: record “Saint” –Spirit: record “Spirit”

20. RDA Test Training: Content as of Mar. 31, 2010 -- Module 520 MARC for Other … person Access point: subfield $c (“Saint” preceded by comma; “Spirit” enclosed in parentheses at end of authorized access point) No separate field for this element 046 ## $f 1412 $g 1431 100 0# $a Joan, $c of Arc, Saint, $d 1412-1431 $c (Spirit)

21. RDA Test Training: Content as of Mar. 31, 2010 -- Module 521 Identifier for the person RDA 9.18 Scope: “character string uniquely associated with a person, or with a surrogate for a person (e.g., an authority record), that serves to differentiate that person from other persons” Precede the identifier with indication of person or agency, etc., responsible for assigning the identifier

22. RDA Test Training: Content as of Mar. 31, 2010 -- Module 522 MARC for Identifier for a person In access point in bibliographic records, record control number in MARC subfield $0 (Authority record control number) In authority records: –a record control number in field 001, 010, etc. –other identifiers in field 024 with first indicator “7” (ensure that source of code has been added to MARC list cited in subfield $2)

23. RDA Test Training: Content as of Mar. 31, 2010 -- Module 523 Core elements to distinguish RDA 0.6.4: If elements are being recorded to distinguish the preferred name of one person from that of another, record the elements: –either as additions to the authorized access point representing the person [RDA Test], –as separate elements, or –as both

24. RDA Test Training: Content as of Mar. 31, 2010 -- Module 524 Fuller form of name RDA 9.5 Scope: –Full form of a part of a name represented only by an initial or abbreviation in the form chosen as the preferred name, or –A part of the name not included in the form chosen as the preferred name Core if needed to differentiate

25. RDA Test Training: Content as of Mar. 31, 2010 -- Module 525 MARC for Fuller form of name Access point: subfield $q recorded within parentheses No separate field for this element 100 1# $a Smith, Nancy E. $q (Nancy Elizabeth) 100 1# $a Williams, John $q (John Dudley) 100 1# $a King, $c Mrs. $q (Annie Liddon)

26. RDA Test Training: Content as of Mar. 31, 2010 -- Module 526 Field of activity of the person 9.15 Scope = “field of endeavour, area of expertise, etc., in which a person is engaged or was engaged” Core: –for a person whose name consists of a phrase or appellation not conveying the idea of a person –if needed to distinguish one person from another with the same name

27. RDA Test Training: Content as of Mar. 31, 2010 -- Module 527 MARC for Field of activity of the person Access point: in subfield $c, enclosed in parentheses (some were preceded by a comma in AACR2 records) 372 field: subfield $a 100 0# $a Spotted Horse $c (Crow Indian chief) 372 ## $a Crow Indian chief

28. RDA Test Training: Content as of Mar. 31, 2010 -- Module 528 Profession or occupation 9.16 Scope = “a profession or occupation in which a person works or has worked” Core: –only for a person whose name consists of a phrase or appellation not conveying the idea of a person –if needed to distinguish one person from another with the same name

29. RDA Test Training: Content as of Mar. 31, 2010 -- Module 529 MARC for Profession or occupation Access point: in subfield $c, enclosed in parentheses (some were preceded by a comma in AACR2 records) 374 field: subfield $a 100 1# $a Watt, James $c (Gardener) 374 ## $a Gardener

30. RDA Test Training: Content as of Mar. 31, 2010 -- Module 530 Another change from AACR2 Additions to access points representing persons limited to those in RDA 9.19.1.2 [those additions addressed in earlier slides]: –not titles of position or office –not initials of academic degrees –not initials denoting membership in an organization

31. RDA Test Training: Content as of Mar. 31, 2010 -- Module 531 Current authority record practice now in RDA Status of identification (RDA 8.10) –MARC 008/33 Undifferentiated name indicator (RDA 8.11) –MARC 008/32 Source consulted (RDA 8.12) –MARC 670 Cataloguer’s note (RDA 8.13) –MARC 667

32. RDA Test Training: Content as of Mar. 31, 2010 -- Module 532 MARC coding changes for RDA authority records 008/10: value “z” (Other) 040 $a ___ $b ___ $c ___ $e rda

33. RDA Test Training: Content as of Mar. 31, 2010 -- Module 533 Other new fields in MARC authority format for persons 370: associated place 371: address 373: affiliation 375: gender 377: associated language

34. RDA Test Training: Content as of Mar. 31, 2010 -- Module 534 MARC Authority 670 field If no separate MARC field for an RDA element for persons (e.g., fuller form of name), generally give information in 670 field Agency decision for repeating in 670 field any element already recorded in a separate MARC field –Many of new MARC fields include “source” subfields

35. RDA Test Training: Content as of Mar. 31, 2010 -- Module 535 More information on authority format new fields LC Network Development and MARC Standards Office site: Training document #5 for LC’s proposed practice for the RDA Test http://www.loc.gov/marc/authority/ecadhome.html