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Embrace Office 365 Groups: Overview and roadmap
9/12/2018 9:52 PM BRK2047 Embrace Office 365 Groups: Overview and roadmap Shilpa Ranganathan Principal Program Mgr. Christophe Fiessinger Principal Program Mgr. @cfiessinger | #Office365Groups © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Agenda Overview Getting Started Administration Microsoft Ignite 2016
9/12/2018 9:52 PM Agenda Overview Getting Started Administration © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/12/2018 9:52 PM Overview © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Microsoft 365: Universal Toolkit for Teamwork
Outlook SharePoint Yammer Office Apps Teams & Calendar Intranets & Content Management Connect Across the Organization Co-Author Hub for Teamwork Office 365 Groups Single team membership across apps and services Microsoft Graph Suite-wide intelligence connecting people and content Security and Compliance Centralized policy management
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Microsoft 365 Teamwork: Where to Start a Conversation
Yammer Teams Outlook Inner Loop Outer Loop People you work with regularly on core projects Files Sites Content SharePoint People you connect with openly across the organization Ubiquitous for targeted communications Office 365 Groups Cross application group membership
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Office 365 Groups is a membership service
9/12/2018 9:52 PM Office 365 Groups is a membership service One identity Federated resources Loose coupling Azure AD is the master for group identity & membership Office 365 services extend with their data Service notify each other of changes to a group Attributes User creates new group for teamwork Group identity created in Azure Active Directory Group experience populated in app of choice Flow Outlook Dynamics CRM SharePoint Teams Yammer Planner Stream StaffHub Power BI Azure AD Apps © Microsoft Corporation. All rights reserved.
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Demo Office 365 groups is a membership service 9/12/2018 9:52 PM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Why enable self-service in your organization?
80% of employees admit to using non-approved SaaS apps in their jobs. 60% of employees believe IT is ineffective at providing collaboration, data analysis, and mobility capabilities. Establish IT leadership eBook, Microsoft 2017
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How are organizations managing groups successfully?
OPEN Everyone can create groups (default). Using all teamwork apps to meet their diverse needs. Consistent classification and policy enforcement. COMMON Processes in place Reporting & monitoring Change management CONTROLLED Creation is limited to certain business units/users. Progressively expand self-service during O365 apps onboarding. Guide users to collaboration choices.
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How do I manage groups at scale?
9/12/2018 9:52 PM How do I manage groups at scale? © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group creation permissions
9/12/2018 9:52 PM Group creation permissions Benefits Restrict some users from creating groups anywhere in Office 365 Configured using a Security group and Azure AD PowerShell cmdlets Does not prevent users from using groups Admin can still create groups Guidance Strongly consider self-service! Use dynamic membership to configure Security group’s members Document and communicate how to request a group Revisit who can create groups during your cloud journey Documentation: Manage who can create Office 365 groups | Populate groups dynamically based on object attributes © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group naming policy Benefits Guidance Applies to all apps
9/12/2018 9:52 PM Group naming policy Benefits Applies to all apps Ensure group names follow your organization schema Use fixed strings or Active Directory attributes as prefixes and/or suffixes Define custom blocked words Guidance Use short strings as suffix Use attributes with values Don’t be too creative, total prefixes and suffixes string length is restricted to 53 characters Documentation: Office 365 Groups Naming Policy © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group expiration policy
9/12/2018 9:52 PM Group expiration policy Benefits Expire groups older than a specific period Group owners get notified to take renewal action on the group Can set expiration policy to specific groups Expired groups can be restored within 30 days Guidance Pilot with specific groups initially Choose inactive groups based on the activity report in Office Admin center Communicate renewal process to group owners Onboard your helpdesk team Configure for orphan groups & ensure groups have multiple owners Documentation: Office 365 Group Expiration Policy | Configure Office 365 groups expiration (preview) © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group soft delete and restore
9/12/2018 9:52 PM Group soft delete and restore Benefits Deleted groups and their respective app content are kept for a maximum of 30 days Restore the deleted group and its content via Exchange admin center or PowerShell Hard delete a group and its content ahead of the 30 days retention period Guidance Communicate the restore process to your users Train your helpdesk team Track upcoming groups that will be deleted using PowerShell script Documentation: Restore a deleted Office 365 Group © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Demo Group lifecycle 9/12/2018 9:52 PM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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How do I keep my groups safe and apply governance?
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group policies & information protection
9/12/2018 9:52 PM Group policies & information protection Benefits Usage guidelines informs users about organization policies Classification enables policy enforcement Retention policies helps comply with industry regulations and internal policies Labels helps you classify data across your organization Guidance Configure classification, usage guidelines, labels aligned with your org needs Retention policies can be defined independently of labels Audit groups activities: creation, deletion, etc. Control group privacy and guest access based on classification Documentation: Group settings | Overview of retention policies | Overview of labels | Search the audit log © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group guest access Benefits Guidance
9/12/2018 9:52 PM Group guest access Benefits Enables safe teamwork outside the firewall Works with any addresses Based on common Azure B2B platform Guidance Enable guest access! Govern using allow/block guest domains, guest inviter role, guest expiry Track guest user activity via audit logs Documentation: Guest access in Office 365 groups | Guest access in Office 365 groups – Admin Help | Azure AD access reviews © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Group reporting Benefits Guidance
9/12/2018 9:52 PM Group reporting Benefits Track total groups and inactive/active groups Track both Exchange and SharePoint storage used View group activity across group mailbox conversations, group site/files activity, etc. Guidance Monitor regularly to reach out to group owners of active groups to learn uses cases and amplify them internally Leverage Power BI content packs for additional insights: Office 365 Adoption content pack Azure AD content pack PowerShell cmdlet: Office 365 Groups Report (Unified Groups) Documentation: Office 365 Reports in the admin center © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Demo Keeping groups safe 9/12/2018 9:52 PM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Office 365 groups - roadmap
9/12/2018 9:52 PM Office 365 groups - roadmap Rolling out Expiry policy Naming policy Guest allow/deny for individuals/domains, expiry Default classification and classification description In development Expiry policy: in app renewal & custom notification Guest: specific terms & conditions SharePoint: connect an existing site to a new group; manage group sites via SharePoint admin center; select site designs Yammer: SharePoint doclib as default file store; support naming policy; leverage guest access Multi-geo: enables the geo positioning of group created in EXO & SPO based on the creator’s data at rest location Teams: guest MSA; larger team size, & more © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. Go to FastTrack for status
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9/12/2018 9:52 PM Getting Started © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Maximize success: Getting started with Groups guidance
9/12/2018 9:52 PM Maximize success: Getting started with Groups guidance Establish Business pilot goals and make sure IT and Business are committed to executing the pilot. Create a pilot roll out plan in partnership with Active Directory, Exchange, and SharePoint administrators Deploy ProPlus for latest Outlook 2016 Amplify successful groups and demonstrate value to other departments Upgrade existing Distribution Lists (DL) & SharePoint team site © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Upgrade Distribution Lists to groups in Outlook
Microsoft Ignite 2016 9/12/2018 9:52 PM Upgrade Distribution Lists to groups in Outlook Why you should upgrade your DL to groups in Outlook aka.ms/whyupgradedls Upgrade with one click via Exchange admin center or via PowerShell scripts © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Connect existing sites to Office 365 groups
Microsoft Ignite 2016 9/12/2018 9:52 PM Connect existing sites to Office 365 groups Site collection administrators can connect sites to groups Only top-level team sites (STS#0 template) are eligible Respect current permissions hierarchy © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Line of business & business processes integration
9/12/2018 9:52 PM Line of business & business processes integration Build connectors Keep users updated with notifications Extend Teams With bots, tabs, extensions and more Integrate with SharePoint Connect to files and extend pages Groups are the hub of Office 365 app development Access group data using the Microsoft Graph API: Group creation Membership updates; Sender restrictions, thread operations Conversations Documents Calendar Tasks Photo Notes Marketing Team Group © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Azure Active Directory licensing requirements
9/12/2018 9:52 PM Azure Active Directory licensing requirements Capability Free Premium P1 Create, read, update, delete X Group activities report Soft-delete & restore Hidden membership Dynamic group membership Self-Service group management Group creation permissions Groups naming convention Groups expiration Usage guidelines Default classification Documentation: What is Azure Active Directory? | Azure Active Directory pricing © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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FastTrack for Microsoft 365
FastTrack.microsoft.com 9/12/2018 9:52 PM FastTrack for Microsoft 365 Move to the cloud with confidence Faster Deployment Migrate , content, and light up Microsoft 365 services Deploy and securely manage devices Enable your business and gain end-user adoption Delivered by Microsoft engineers as part of your subscription Tight integration with qualified partners for additional services Maximized ROI Higher Adoption Unite your team with groups in Outlook © Microsoft Corporation. All rights reserved.
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9/12/2018 9:52 PM Demo DL upgrade © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Office 365 Groups sessions & resources
Microsoft Ignite 2015 9/12/2018 9:52 PM Office 365 Groups sessions & resources Office 365 groups sessions Code Time Room Ask us anything about Office 365 Groups THR1003 OCCC Hyatt Regency Theater – Level 1 Exchange and Outlook mega "ask the experts" BRK3157 OCCC W304 The keys to Office 365 Groups management THR3024 OCCC South Building Theater - Level 2 Transitioning from distribution lists to Office 365 Groups in Outlook BRK3259 Hyatt Regency Windermere W How Microsoft does IT: Deploy an Office 365 groups expiration policy to enable lifecycle management THR3091 OCCC South – Expo Theater #12 Embrace Office 365 Groups: Overview and roadmap BRK2047 Hyatt Plaza International I-K Implement best practices with Office 365 Groups BRK3042 OCCC West Hall F3-4 Unleash Office 365 Groups: Deep dive BRK3054 OCCC Valencia W415 CD Governance and compliance with Office 365 Groups BRK2193 Groups in Outlook sessions Code Time Room Group collaboration in Microsoft Outlook BRK2252 OCCC W314 Collaborate with people outside your company with Office 365 Groups in Outlook THR2042 OCCC Hyatt Regency Theater – Level 1 Using Outlook in Office 365 for Education THR2041 OCCC South – Expo Theater #6 What can you do with Office 365 Groups in Outlook? BRK2251 OCCC W205 See you at the Office 365 Groups booth everyday! © 2015 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Session takeaways and actions
9/12/2018 9:52 PM Session takeaways and actions Attend all group related sessions and come by the booth Enable self-service with governance & drive usage with FastTrack resources Give us feedback on our Technical Community 1 2 3 Key resources Documentation aka.ms/O365g Questions aka.ms/O365ng User voice aka.ms/O365uv FastTrack fasttrack.microsoft.com/office Roadmap fasttrack.office.com/roadmap © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Please evaluate this session
Tech Ready 15 9/12/2018 Please evaluate this session From your Please expand notes window at bottom of slide and read. Then Delete this text box. PC or tablet: visit MyIgnite Phone: download and use the Microsoft Ignite mobile app Your input is important! © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/12/2018 9:52 PM © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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9/12/2018 9:52 PM Appendix © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Useful Groups PowerShell cmdlets 1/4
9/12/2018 9:52 PM Useful Groups PowerShell cmdlets 1/4 ## List all groups in descending order Get-UnifiedGroup | Select Id, DisplayName, ManagedBy, Alias, AccessType, WhenCreated, @{Expression={([array](Get-UnifiedGroupLinks -Identity $_.Id -LinkType Members)).Count }; Label='Members'} | Sort-Object whencreated | Format-Table displayname, alias, managedby, Members, accesstype, whencreated ## List all private groups Get-UnifiedGroup | Where-Object {$_.AccessType -eq 'Private'} | Sort-Object whencreated | Format-Table displayname, alias, managedby, accesstype, whencreated ## List deleted group in descending order Get-AzureADMSDeletedGroup | Sort-Object DeletedDateTime -Descending | Format-Table Id, DisplayName, Description, Visibility, DeletedDateTime ## List orphan groups $Groups = Get-UnifiedGroup | Where-Object {([array](Get-UnifiedGroupLinks -Identity $_.Id -LinkType Owners)).Count -eq 0} ` | Select Id, DisplayName, ManagedBy, WhenCreated ForEach ($G in $Groups) { Write-Host "Warning! The following group has no owner:" $G.DisplayName } © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Useful Groups PowerShell cmdlets 2/4
9/12/2018 9:52 PM Useful Groups PowerShell cmdlets 2/4 ## Update group site quotas # Variables: # Cut off date in days # Storage quota in MB # Storage quota warning level in MB # $cutoffdate = ((Get-Date).AddDays(-20)) $quota = 500 $warning = 400 # Retrieve recently created groups $Groups = Get-UnifiedGroup | Where-Object {$_.WhenCreated -ge $cutoffdate} | Sort-Object whencreated | Select DisplayName, WhenCreated, SharePointSiteUrl # For each new group update quota accordinly if a team site exists. ForEach ($G in $Groups) { try { Set-SPOSite –Identity ($G.SharePointSiteUrl) -StorageQuota $quota -StorageQuotaWarningLevel $warning Write-Host "The following site quota was updated:" $G.SharePointSiteUrl } catch Write-Host "The following Groups does have a site:" $G.DisplayName © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Useful Groups PowerShell cmdlets 3/4
9/12/2018 9:52 PM Useful Groups PowerShell cmdlets 3/4 ## Set classifications for all groups $Groups = Get-UnifiedGroup | Where-Object {$_.Classification -Eq $Null} | Select DisplayName, Classification ForEach ($G in $Groups) { If ($G.Classification -Eq $Null) { Write-Host $G.DisplayName Set-UnifiedGroup -Identity $G.DisplayName -Classification "Low" } # # Variables: # Cut off date in days # Classification $cutoffdate = ((Get-Date).AddDays(-10)) $classification = "High" # Retrieve recently created groups with accesstype set to PUBLIC $Groups = Get-UnifiedGroup | Where-Object { $_.WhenCreated -ge $cutoffdate -and $_.AccessType -eq 'Public' -and $_.Classification -eq $classification } ` | Sort-Object whencreated | Select DisplayName, WhenCreated, AccessType, Classification, ManagedBy # For each new group update set accesstype to PRIVATE Set-UnifiedGroup -Identity $G.DisplayName -AccessType 'Private' Write-Host "The following Group privacy setting was updated:" $G.DisplayName © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Useful Groups PowerShell cmdlets 3/4
9/12/2018 9:52 PM Useful Groups PowerShell cmdlets 3/4 ## Update privacy based on classification # # Variables: # Cut off date in days # Classification $cutoffdate = ((Get-Date).AddDays(-10)) $classification = "High" # Retrieve recently created groups with accesstype set to PUBLIC $Groups = Get-UnifiedGroup | Where-Object { $_.WhenCreated -ge $cutoffdate -and $_.AccessType -eq 'Public' -and $_.Classification -eq $classification } ` | Sort-Object whencreated | Select DisplayName, WhenCreated, AccessType, Classification, ManagedBy # For each new group update set accesstype to PRIVATE ForEach ($G in $Groups) { Set-UnifiedGroup -Identity $G.DisplayName -AccessType 'Private' Write-Host "The following Group privacy setting was updated:" $G.DisplayName } © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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