1. COUNCIL MENTORSHIP PROGRAM - Member Advocate Program -
Patrick Maloney, PSD, MPC – Supreme Council

2. Some Thoughts about Council Membership… and
Possible Reasons for Creating Some Sort of
New Member Orientation or
Mentorship Program

3. Are your New Members Losing Interest after 3 – 6 mos?

4. Do you have poor Turnout for Council Meetings
or Council Activities?

5. Do you have a very large council roster?

6. Do you have poor path for Degree Advancement in your Council?

7. Does your council lack new Ideas
Does your council lack new Ideas? Does your council lack creativity with it’s programs?

8. Admissions Committee Working?

9. Council at a Tipping Point?

10. This is a presention about a council,
which after experiencing these things with their council,
decided that they needed to develop a program that would address these needs!

11. Some additional thoughts about council membership…

12. Service Data from Conservation Listing
(Notice of Intent to Suspend filed by several Jurisdictions)
0 – 5 Years – 44.5 %
6 – 10 Years – 22.1 %
11 – 15 Years – 14.5 %
16 – 20 Years – 10.6 %
>21 Years – 8.1 %

13. New Member Orientation
AND
Mentorship Program

14. Mentorship Program Structure
Council Mentors
New Members are called a “Columbians”

15. Steps to Establish Mentorship Program
Step 1 – Council commits to Mentor Program
Step 2 – Select a Program Chairman
Step 3 – Identify Council Mentors
Step 4 – Identify Council Columbians
Step 5 – Create Orientation Meeting Content
Step 6 – Conduct Orientation Meetings
Step 7 – Connect Mentors and Columbians
Step 8 – Conduct Program Review/Mentor Meeting
Step 9 – Make Program Adjustments

16. Step 1 – Council commits to this type of Program
Establishing a Mentorship Program:
Step 1 – Council commits to this type of Program
Program Structure – Overview
Prospective Members are informed of new members orientation requirements – the Mentorship Program;
Program starts at a Member’s Initiation – Members are Columbians;
New Members required to attend a New Member Orientation Meeting (usually within 3 months of initiation);

17. Step 1 – Council commits to this type of Program
Establishing a Mentorship Program:
Step 1 – Council commits to this type of Program
Program Structure – Overview (continued)
Council Members step up to serve as Mentors & attend a training meeting;
Mentors meet their Columbian at New Member Meeting;
Program Chairman oversees, monitors & reports on Program to council.

18. Step 2 – The Council identifies a Program Chairman
Establishing a Mentorship Program:
Step 2 – The Council identifies a Program Chairman
Program Chairman:
- Well versed in Columbianism & Council activity/structure;
- Oversees the training of Mentors & Orientation of the Columbians;
- Responsible for scheduling the training & Orientation meetings;
Along with GK.DGK/Chancellor, solicits willing Mentors;
Helps initiates Mentor-Columbian partnerships;

19. Step 2 – The Council identifies a Program Chairman
Establishing a Mentorship Program:
Step 2 – The Council identifies a Program Chairman
Program Chairman:
- Oversees Mentor-Columbian partnerships & Promotes personal contact between them;
- Regularly monitors the progress of the
program ;
- Reports to the councils on the program
results;
- Should consider serving as the Chairman for this program for multiple years.

20. Step 3 – Identify & Solicit Council Mentors
Establishing a Mentorship Program:
Step 3 – Identify & Solicit Council Mentors
- GK, DGK, Chancellor & Program Chair identifies Mentors – members of the council that want to help mentor new members;
- Mentors are not necessarily sponsors;
- Mentors should be familiar with KC & Council structure, & Council service programs & activities;

21. Mentor’s Responsibility
Is a Guide and Friend to assigned Columbian;
Establishes Personal Relationship with assigned Columbians;
Monthly contact with assigned Columbian (re: mtgs, events, “How are you?”);
Shows Columbian “the ropes”;
Reviews progress of Program with other Mentors;

22. Step 4 – Determine the list of Potential Council Columbians
Establishing a Mentorship Program:
Step 4 – Determine the list of Potential Council Columbians
If just starting the program – consider reviewing the Councils Roster – talk to members who joined within last 18 months;
Incorporate program in admissions committee review with prospects;
Set a Schedule for Current/New Members Orientation Meeting;
Remember – Orientation Mtg is Mandatory for New Members

23. Step 5 – Create the New Member Orientation Meeting Content
Establishing a Mentorship Program:
Step 5 – Create the New Member Orientation Meeting Content
History of KC’s
Overview of Supreme & Council
Overview/History of Knights of Columbus
Fraternal Benefits of Membership
Fraternal Benefits
Council Structure (Officers & Chairman)
Surge… with Service Activities
Council History, Awards, & Accomplishments
Explain Different Degrees ion the Order
Q & A.

24. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

25. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

26. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

27. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

28. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

29. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

30. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

31. Mandatory Orientation Meeting Agenda
Give them those things in a clear, easily understandable way…

32. Step 6 – Conduct Orientation Meeting
Establishing a Mentorship Program:
Step 6 – Conduct Orientation Meeting
Orientation meeting to be held at least once a Quarter – or a minimum every 6 months;
New members required to attend Orientation following First Degree (within 6 mos of initiation);
Both Mentors & Columbians attend Orientation mtg;
Attending meeting qualifies new member for Shining Armor Award step;

33. Mandatory Orientation Meeting
Explain Meetings & How a Meeting is Conducted
Instruct how to access the Council Web Site, Yahoo Groups or Council Schedule
Give Columbian his Council Name Badge

34. Mandatory Orientation Meeting
Completing the Meeting…
Questions and Answers
Columbians Meet their Mentor
Complete Interest Survey

35. Following the Orientation Meeting
Information gathered from meeting – Interest Surveys & Interest Survey information given to Mentors & Council Program Directors
Program Directors use the information to Customize Program & Activities
Business Meeting Attendance & Activities Attendance reported to Mentors

36. Step 7 – Connect (Partner) Columbians with Mentors
Establishing a Mentorship Program:
Step 7 – Connect (Partner) Columbians with Mentors
Introduce Columbians with their Mentors (Should be done at Orientation Meeting);
Have Mentors help Columbians fill out an Interest Survey;
Mentors can mentor more than one Columbian

37. Step 8 – Regular Program Review & Mentor Meeting
Establishing a Mentorship Program:
Step 8 – Regular Program Review & Mentor Meeting
Program Chairman conducts regular Program Reviews;
Mentors Participate in Program Review;
Program Chairman interacts with Columbians and Mentors;
Regular Review is a MUST!

38. Step 9 – Make Program Adjustments
Establishing a Mentorship Program:
Step 9 – Make Program Adjustments
Any writer or designer will tell you that 90% of the creative process…

39. …is destructive.

40. Program Director Communications
…is destructive.

41. Program Director Communications
Program Director notifies Mentors via of upcoming meeting and events
Communication contains specific information about Council Columbians, such as recent meeting attendance and activity participation.
Information may contain phone numbers, contact information, address and/or family information
Stress repeating the above sequence and encourage only phone contact.

42. Steps to Establish Mentorship Program
Step 1 – Council commits to this type of Program
Step 2 – Identify a Program Director
Step 3 – Identify/Solicit Council Advocates
Step 4 – Determine List of Potential Council Columbians
Step 5 – Schedule/Prepare Orientation Meeting Content
Step 6 – Schedule/Conduct Orientation Meeting
Step 7 – Partner Advocates and Columbians
Step 8 – Schedule Program Review/Advocate Meeting
Step 9 – Review Program – Make Adjustments

43. What this Program IS and IS NOT
IS NOT a Council Bulletin Board or Calling Tree;
IS NOT an avenue for collecting dues;
IS about personal relationships between Columbian & Mentor;
SIGNIFICANTLY aids in Member advancement through 3rd Degree;
EFFECTIVE no matter how large or small the council;

44. Program Key Points
Grand Knight of the Council must appoint the RIGHT individual to serve as Program Director;
Program Director should offer constant encouragement the Council Mentors;
Program Director should post & report positive results to Council members;
Personal calls are a KEY element to the success of the program;
Experience shows that the culture of can doom the program and should only to be used as a last resort;
Beware of Mentor Fatigue - Occasionally the program does not fit an individual. Be prepared to make changes quickly.

45. Council Membership Roster
> 100
New Members Lose Interest after 3 – 6 mos
Poor Turnout for Council Activities (Same old faces)
Not many New or Innovative Ideas/Activities
Ineffective Recruiting -Broken Admissions Committee
Poor Degree Advancement