1. Jim Haywood (Product Manager) School Census Autumn 2016 Application Version 2.3

2. School Census Autumn 2016 Application Content DfE 2016/17 Cycle Census Details Items collected for the first time Changes to items previously collected Item removed DfE Summary Report DfE Validation Changes to Detail Reports

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4. DfE 2016/17 Cycle Summer Release 2016 Fileset 400 School Census Autumn 2016 Autumn Release 2016 Fileset 500 School Census Autumn 2016 School Census Spring 2017 Spring Release 2017 Fileset 600 School Census Autumn 2016 School Census Spring 2017 School Census Summer 2017 Summer Release 2017 Fileset 700 School Census Autumn 2017 DfE 2017/18 Cycle School Census Autumn 2016 Application CBDS 2016/17 CBDS 2017/18 Yellow text indicates a new version

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6. School Census Autumn 2016 Application Census Details Census Date Effective date for snapshot data Follows the normal rule of first Thursday in October for the Autumn Census Primary & Secondary School

7. School Census Autumn 2016 Application Census Details Description Used for internal identification only The only editable field Defaults to name of the Census Primary & Secondary School

8. School Census Autumn 2016 Application Census Details Attendance from and to dates One term previous Notional DfE Summer Term Easter Monday to last day of the Acad Year (inclusive) Primary & Secondary School

9. School Census Autumn 2016 Application Census Details Exclusions from and to dates Two terms previous Notional DfE Spring Term First day of Calendar Year to Easter Sunday (inclusive) Primary & Secondary School

10. School Census Autumn 2016 Application Census Details FSM Eligibility from and to dates Period between the School Censuses Day after Summer Census Date (19 + 1 = 20) to Autumn Census Date (inclusive) Primary & Secondary School

11. School Census Autumn 2016 Application Census Details Post-16 Learning Aims from and to dates Period from the DfE notional first day of the previous Acad Year to Census Date (inclusive) i.e. the previous Acad Year and the period of the current Acad Year up to Census Date Secondary School with 6 th Form only

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13. Items collected for the first time Focus | Student | Student Details | Ethnic/Cultural Panel 1.Pupil Country of Birth School Census Autumn 2016 Application

14. Pupil Country of Birth For this first collection and the following Spring collection, a pupil’s country of birth code does not need to be returned for leavers who left the school prior to the start of the 2016/17 academic year A code for “Not yet obtained” is available for pupil’s country of birth! School Census Autumn 2016 Application

15. Items collected for the first time Focus | Student | Student Details | Ethnic/Cultural Panel 1.Pupil Country of Birth 2.Pupil Nationalities School Census Autumn 2016 Application

16. Pupil Nationality For this first collection and the following Spring collection, a pupil’s nationality code does not need to be returned for leavers who left the school prior to the start of the 2016/17 academic year A code for “Not yet obtained” is available for pupil’s nationality! School Census Autumn 2016 Application

17. Items collected for the first time Focus | Student | Student Details | Ethnic/Cultural Panel 1.Pupil Country of Birth 2.Pupil Nationalities 3.Proficiency in English School Census Autumn 2016 Application

18. Proficiency in English A proficiency in English code is required for all pupils where each of the following is true 1.On roll on Census Day 2.First language is neither “English” nor “Believed to be English 3.YTI is “Reception” or above A proficiency in English code is required for all pupils where each of the following is true 1.On roll on Census Day 2.First language is neither “English” nor “Believed to be English 3.YTI is “Reception” or above School Census Autumn 2016 Application

19. Proficiency in English As there will have been very little time to assess proficiency, the DfE will accept the “Not yet assessed” code for the relevant pupils School Census Autumn 2016 Application

20. Focus | Student | Student Details | Ethnic/Cultural Panel School Census Autumn 2016 Application

21. Items collected for the first time Focus | Student | Student Details | Ethnic/Cultural Panel 1.Pupil Nationalities 2.Pupil Country of Birth 3.Proficiency in English Focus | Student | Student Details | Addresses Panel 4.Pupil UPRN (Unique Property Reference Number) School Census Autumn 2016 Application

22. Bulk address validation will revalidate to add UPRN. This will only work if you are pointing at a “source” that includes UPRN, e.g. the Capita SIMS address service Pupil UPRN School Census Autumn 2016 Application

23. The DfE state that for schools and / or systems not using AddressBase there will be no change and they will continue to use either BS7666 or … Pupil UPRN School Census Autumn 2016 Application

24. Pupil UPRN School Census Autumn 2016 Application

25. Items collected for the first time Focus | Student | Student Details | Ethnic/Cultural Panel 1.Pupil Nationalities 2.Pupil Country of Birth 3.Proficiency in English Focus | Student | Student Details | Addresses Panel 4.Pupil address UPRN (Unique Property Reference) Tools | Academic Management | Course Manager | Maintain Course | Memberships Panel 5.Traineeships for post-16 learning aims School Census Autumn 2016 Application

26. Traineeship for Post 16 Learning Aims The indicator is required for each Post 16 Learning Aim for the new year (2016/17) to indicate if that Learning Aim is part of a traineeship It will not be collecting retrospectively for the previous year (2015/16) School Census Autumn 2016 Application Very few traineeships are delivered via schools, as most are delivered by FE

27. Traineeship for Post 16 Learning Aims School Census Autumn 2016 Application

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29. Changes to items previously collected 1.First Language Now also collected for Nursery schools School Census Autumn 2016 Application

30. Focus | Student | Student Details | Ethnic/Cultural Panel School Census Autumn 2016 Application

31. Changes to items previously collected 1.First Language Now also collected for Nursery schools 2.Year Actual We refer to this as Year Taught In (YTI) Now also includes E1 and E2 School Census Autumn 2016 Application

32. Year Actual School Census Autumn 2016 Application

33. Year Actual School Census Autumn 2016 Application

34. Changes to items previously collected 1.First Language Now also collected for Nursery schools 2.Year Actual We refer to this as Year Taught In (YTI) Now also includes E1 and E2 3.Withdrawal Reason Now collected for previous year as well as current year School Census Autumn 2016 Application

35. Withdrawal Reason School Census Autumn 2016 Application

36. Changes to items previously collected 1.First Language Now also collected for Nursery schools 2.Year Actual We refer to this as Year Taught In (YTI) Now also includes E1 and E2 3.Withdrawal Reason Now also collected for previous year 4.Post Looked After Arrangements Renamed from “Adopted from Care” School Census Autumn 2016 Application

37. Post Looked After Arrangements The choices available have not changed: N - Not declared A - Ceased to be looked after through adoption G - Ceased to be looked after through a special guardianship order (SGO) R - Ceased to be looked after through a residence order (RO) C - Ceased to be looked after through a child arrangement order (CAO) The choices available have not changed: N - Not declared A - Ceased to be looked after through adoption G - Ceased to be looked after through a special guardianship order (SGO) R - Ceased to be looked after through a residence order (RO) C - Ceased to be looked after through a child arrangement order (CAO) School Census Autumn 2016 Application

38. Post Looked After Arrangements School Census Autumn 2016 Application

39. Changes to items previously collected 5.Early Years Hours Cohort now restricted by YTI as well as Age School Census Autumn 2016 Application DfE Guidance As pupils aged 4 in Reception are funded as 1 full time equivalent regardless of their funded hours, there is no requirement to collect funded hours for this subset of pupils. Funded hours will only be required for all pupils aged 2, 3 and 4 in ‘nursery schools’ and for pupils aged 2, 3 and 4 in year group E1, E2, N1 and N2 and any pupils aged 3 and under in year group Reception; please note this subset of pupils attract a maximum free entitlement of 15 hours a week. DfE Guidance As pupils aged 4 in Reception are funded as 1 full time equivalent regardless of their funded hours, there is no requirement to collect funded hours for this subset of pupils. Funded hours will only be required for all pupils aged 2, 3 and 4 in ‘nursery schools’ and for pupils aged 2, 3 and 4 in year group E1, E2, N1 and N2 and any pupils aged 3 and under in year group Reception; please note this subset of pupils attract a maximum free entitlement of 15 hours a week.

40. Changes to items previously collected 5.Early Years Hours Cohort now restricted by YTI as well as Age School Census Autumn 2016 Application A few pupils taught in Reception might still be included, but only if they are younger than 4.

41. Changes to items previously collected 5.Early Years Hours Cohort now restricted by YTI as well as Age School Census Autumn 2016 Application A few 4 year olds might still be included, but only if they are taught below Reception.

42. Changes to items previously collected 5.Early Years Hours Cohort now restricted by YTI as well as Age 6.QAN and Discount Code Label changes School Census Autumn 2016 Application

43. QAN & Discount Code label changes 1.‘Qualification Accreditation Number’ (QAN) has been renamed as ‘Qualification Number’ (QN) 2.‘Discount Code’ has been renamed ‘Subject Classification Code’ 3.SIMS applications will move across to the new names over a period of time - we do not consider the renaming a high priority 1.‘Qualification Accreditation Number’ (QAN) has been renamed as ‘Qualification Number’ (QN) 2.‘Discount Code’ has been renamed ‘Subject Classification Code’ 3.SIMS applications will move across to the new names over a period of time - we do not consider the renaming a high priority School Census Autumn 2016 Application

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45. Item removed 1.In Care for Exclusion Removing In Care from inclusion for Exclusions means that In Care is now completely removed for School Census! School Census Autumn 2016 Application

46. In Care for Exclusion removed School Census Autumn 2016 Application

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48. DfE Summary Report School Census Autumn 2016 Application The DfE has not yet released the “final” version of its summary report file, so the screenshots provided for the summary report are based on the DfE BETA release

49. School Census Autumn 2016 Application DfE Summary Report Changes Table 3 - New year groups E1 and E2 added

50. School Census Autumn 2016 Application DfE Summary Report Changes Table 6 - Now for all school and data restriction removed

51. School Census Autumn 2016 Application DfE Summary Report Changes Table 7 - Proficiency in English added. All subsequent tables re-numbered The DfEs method of calculating this percentage is difficult to follow

52. School Census Autumn 2016 Application DfE Summary Report Changes Table 16 - In care and codes ‘A’ and ‘P’ removed

53. School Census Autumn 2016 Application DfE Summary Report Changes Table 17 - In care and codes ‘A’ and ‘P’ removed

54. School Census Autumn 2016 Application DfE Summary Report Changes Table 18 - In care and codes ‘A’ and ‘P’ removed

55. School Census Autumn 2016 Application DfE Summary Report Changes Table 19 - Note added

56. School Census Autumn 2016 Application DfE Summary Report Changes Table 21 - Note added

57. School Census Autumn 2016 Application DfE Summary Report Changes Table 22 - Note added

58. School Census Autumn 2016 Application DfE Summary Report Changes Table 30 - Now for all schools

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60. DfE Validation The DfE has not yet released the “final” version of its validation file, so any screenshots provided for validation are based on the DfE BETA release School Census Autumn 2016 Application

61. DfE Validation Error 3050 has been added for the new Pupil Country of Birth data item

62. School Census Autumn 2016 Application DfE Validation Error 3055 has been added for the new Pupil Nationality data item

63. School Census Autumn 2016 Application DfE Validation Error 5140 has been added for the new Proficiency in English data item

64. DfE Validation Specification 1.Rules Removed 1780Q, 1857, 5150, 1994, 1995, 2711Q, 170, 1290Q, 1845, 1858, 5101, 5102, 430, 440, 470, 490, 535Q and 2905 School Census Autumn 2016 Application

65. DfE Validation Specification 1.Rules Removed 1780Q, 1857, 5150, 1994, 1995, 2711Q, 170, 1290Q, 1845, 1858, 5101, 5102, 430, 440, 470, 490, 535Q and 2905 2.Rules added 1864, 2955, 3050, 3055, 3060, 3065, 3070, 3075,561, 565Q, 571, 5125 and 5126 School Census Autumn 2016 Application

66. DfE Validation Specification 3.Rules amended 100, 230, 566Q, 1130, 1140, 1150Q, 1155Q, 1160, 1170, 1190, 1290Q, 5036, 5037, 5038, 1873Q, 2945, 1570, 1630, 1639Q, 1640Q, 1650Q, 1660Q, 1670Q, 1680Q, 1690Q, 1700Q, 1741, 1762, 1763, 1770, 1840,1843, 1844, 1846, 1847, 1848, 1849Q, 1861, 1850Q, 1852, 1853, 1855, 1858, 1867, 1868, 1871, 1872Q, 1875, 1876, 1877Q, 1878Q, 1992, 2695Q, 1880, 1885Q, 1881Q, 1882, 1883Q, 1884Q, 1890Q, 1900Q, 1920Q, 1920, 1925Q, 1926Q, 2010Q, 2030Q, 2040Q, 2050Q, 2290, 2500, 2502Q, 2510, 2570Q, 5057, 2575, 2576Q, 2579, 2611, 2616Q, 2621, 2700, 2708Q, 2709Q, 2710, 2720, 2722, 2724, 2785 and 2870 School Census Autumn 2016 Application

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68. Changes to Detail Reports 1.On Roll Basic Details report Country of Birth, Nationalities, Proficiency in English added School Census Autumn 2016 Application

69. On Roll Basic Details Report School Census Autumn 2016 Application

70. Changes to Detail Reports 1.On Roll Basic Details report Country of Birth, Nationalities, Proficiency in English added 2.Leavers report Country of Birth, Nationalities added School Census Autumn 2016 Application

71. Leavers Report School Census Autumn 2016 Application

72. Changes to Detail Reports 1.On Roll Basic Details report Country of Birth, Nationalities, Proficiency in English added 2.Leavers report Country of Birth, Nationalities added 3.Address details report UPRN added School Census Autumn 2016 Application

73. UPRN School Census Autumn 2016 Application

74. Changes to Detail Reports 1.On Roll Basic Details report Country of Birth, Nationalities, Proficiency in English added 2.Leavers report Country of Birth, Nationalities added 3.Address details report UPRN added 4.Post Looked After Arrangements report renamed from Adopted from Care School Census Autumn 2016 Application

75. Post Looked After Arrangements Report School Census Autumn 2016 Application

76. Changes to Detail Reports 5.Exclusions report In Care removed School Census Autumn 2016 Application

77. Exclusions Report School Census Autumn 2016 Application

78. Changes to Detail Reports 5.Exclusions report In Care removed 6.Learning Aims On-Roll report New columns for Traineeship and UPRN School Census Autumn 2016 Application

79. Learning Aims On Roll Report School Census Autumn 2016 Application

80. Changes to Detail Reports 5.Exclusions report In Care removed 6.Learning Aims On-Roll report Addition new column for Traineeship and UPRN 7.Learning Aims Leavers report New columns for Traineeship and UPRN School Census Autumn 2016 Application

81. Learning Aims Leavers Report School Census Autumn 2016 Application

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