1. CALPADS Fall 2 - Data Population v2.0 FALL 2 – Data Population Staff Demographics/Staff Assignments/Course Section/Student Course Section Fall 2 Data Population

2. CALPADS Fall 2 - Data Population v2.0 2 Introductions and Ground Rules Introductions Ground Rules – Mute phones while listening – Do not place your phone on HOLD – Silence cell phones

3. CALPADS Fall 2 - Data Population v2.0 Course Description PREREQUISITE AND AUDIENCE Target Audience ….. LEA Program and Data Management Staff Responsible for submitting Course and Staff data to CALPADS LEA System Administrator(s) Prerequisites ….. Essential 1-4 – Complete Essential Training series Hands-on Experience submitting and verifying SSID Enrollment and Fall 1 3

4. CALPADS Fall 2 - Data Population v2.0 Course Description COURSE OBJECTIVES Participants will understand ….. What data is needed, as well as what to do to prepare Participants will be able to ….. Enter and maintain staff data Enter and maintain course data Understand key data submission error checks 4

5. CALPADS Fall 2 - Data Population v2.0 This module includes the following: Introduction to Fall 2 Local Resource Preparation (department staff and SIS vendor) Data Population – Staff Demographics – Staff Assignments Data Population – Course Section – Student Course Section Review Data Submission Resources Agenda 5

6. CALPADS Fall 2 - Data Population v2.0 INTRODUCTION to FALL 2 Staff Demographics Staff Assignments Course Section Student Course Section 6

7. CALPADS Fall 2 - Data Population v2.0 Introduction to Fall 2 DATA COLLECTED FALL 1 Student Enrollment on Census Day Prior Year Completers and Dropouts FALL 2 Staff Assignments Course Enrollment English Learner (EL) Services 7

8. CALPADS Fall 2 - Data Population v2.0 Introduction to Fall 2 DATA COLLECTION  Fall 1 Student Profile  Student Enrollment  Student Information  Student Programs  Fall 2 Staff/Course  Staff Demographics  Staff Assignments  Course Section  Student Course Section Data used to identify English Learners 8

9. CALPADS Fall 2 - Data Population v2.0 Introduction to Fall 2 DATES AND DEADLINES for 2011-2012 FALL 2 Submission Window: 10/6/11 - 1/18/12 Amendment Window: 1/19/12 – 2/17/12 FALL 1 Submission Window: 10/6/11 – 12/14/11 Amendment Window: 12/15/11 – 1/18/12 CENSUS DAY - October 5, 2011 9

10. CALPADS Fall 2 - Data Population v2.0 Introduction to Fall 2 REPORT PERIOD FALL 2 Report Period: Census Day + 30 Calendar Days (10/5/2011 – 11/2/2011)* FALL 1 Report Period: First Day of Dropout/Graduate Reporting Cycle Census Day (8/16/10 – 10/5/11) Report Period identifies a period of time used for aggregates 10

11. CALPADS Fall 2 - Data Population v2.0 Preparation for Fall 2 1 – SIS Coordination* Check with SIS vendor to determine if code mapping is needed Update existing code mapping Add new codes – Course Group State – added Exploratory Wheel/Enrichment/Activity Class – Non-classroom based or support assignment – Added Other Certificated Non-Instructional Assignment – Four updates to Special Ed support assignments * Required only if your local SIS does not contain the state codes 11

12. CALPADS Fall 2 - Data Population v2.0 Preparation for Fall 2 2 – Local Resource Coordination* Add new codes (cont) – Disability Category – Changed Mental Retardation/Intellectual – Country – Retired, added, changed seven codes – English Language Acquisition Status State – EO name definition updated – English or American Sign Language Only * Required only if your local SIS does not contain the state codes 12

13. CALPADS Fall 2 - Data Population v2.0 Preparation for Fall 2 3 – COORDINATE WITH LOCAL STAFF TO COLLECT REQUIRED DATA Check with staff to collect data for: Human Resources for certificated staff related data SEID HQT Status Staff assignments Non-Standard instructional level Staff responsible for English Learners for instructional strategies, and services 13

14. CALPADS Fall 2 - Data Population v2.0 Preparation for Fall 2 4 – COORDINATE WITH LOCAL STAFF TO COLLECT REQUIRED DATA Check with staff to collect data for: Curriculum and school sites for course-related data including: State Course Code for courses UC/CSU approved courses Career Tech Ed courses California Partnership Academy-funded courses Staff responsible for Special Education instructional level/strategy and services 14

15. CALPADS Fall 2 - Data Population v2.0 DATA POPULATION Staff Data 15

16. CALPADS Fall 2 - Data Population v2.0 Data Submission – Certificated Staff* STAFF TYPES REPORTED – require a valid SEID Teachers Providing instructional services to students Providing support and non-classroom based assignments Administrators Pupil Services STAFF TYPES NOT REPORTED Classified staff are reported in aggregate in CBEDS-ORA *Also includes non-certificated non-core charter school teachers and non-certificated deputy, assistant, and associate Superintendents that are serving in positions requiring certification *Also includes non-certificated non-core charter school teachers and non-certificated deputy, assistant, and associate Superintendents that are serving in positions requiring certification 16

17. CALPADS Fall 2 - Data Population v2.0 Data Submission - Staff STAFF DATA EXPECTED Two types of staff data are expected – Staff Demographics (SDEM) such as employment start and end dates, total years of service in the education field in a certificated position, and total years of service in a certificated position in the Reporting LEA – Staff Assignment (SASS) such as job classification and FTE Non-classroom staff assignment information for non- classroom based staff NOTE: Classroom-based assignment data are submitted with course-section data 17

18. Data Submission – Staff Demographics CALPADS System Documentation http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp – CALPADS File Specifications (CFS) CALPADS File Specifications v2.1 (Word) CALPADS File Specifications v2.1 – More detailed and technical CALPADS File Specifications (Forms) v2.1 (Excel) CALPADS File Specifications (Forms) v2.1 – More accessible to less experienced users – CALPADS Code Sets CALPADS Code Sets v2.1 (Excel) CALPADS Code Sets v2.1 – Valid Code Combinations CALPADS Valid Code Combinations v2.1 CALPADS Fall 2 - Data Population v2.0 18

19. CALPADS Fall 2 - Data Population v2.0 19 Identify system of record for certificated staff* data elements including: 7.08 SEID 7.09 Local Staff ID 7.10-7.15 Staff Name 7.16 Staff Birth Date – Full Birth Date (CCYYMMDD) *Applies to non-certificated administrators and non-core charter teachers, that are serving in positions requiring certification, if their data are being submitted. Staff Demographics (For Certificated Staff) Data Submission - Staff

20. CALPADS Fall 2 - Data Population v2.0 20 Identify system of record for certificated staff* data elements including: 7.18 Staff Hispanic Ethnicity Indicator 7.19 Staff Ethnicity Missing Indicator 7.20-7.24 Staff Race Code 7.25 Staff Race Missing Indicator *Also applies to non-certificated administrators and non-core charter teachers that are serving in positions requiring certification, if their data are being submitted. Staff Demographics (For Certificated Staff) Data Submission - Staff

21. CALPADS Fall 2 - Data Population v2.0 21 7.17 Staff Gender Code – Code Set - Gender 7.26 Staff Highest Degree Code – Code Set – Degree 7.27 Staff Employment Status Code 7.28 Staff Employment Start Date 7.29 Staff Employment End Date Staff Demographics (For Certificated Staff) Data Submission - Staff

22. CALPADS Fall 2 - Data Population v2.0 22 Understand the importance of entering the appropriate date for the submission: 7.04 Effective Start Date 7.30 Staff Service Years LEA 7.31 Staff Service Years Total Staff Demographics (For Certificated Staff) Data Submission - Staff

23. CALPADS Fall 2 - Data Population v2.0 For all certificated staff: 8.05 School of Assignment – Required for all sites where staff are assigned, including district office 8.08 Local Staff ID – Must be the same across all sites where staff are assigned 23 Staff Assignments (For Certificated Staff) Data Submission - Staff

24. CALPADS Fall 2 - Data Population v2.0 For certificated staff 8.13 Staff Job Classification Code – Code Set – Education Service Job Classification 8.14 Staff Job Classification FTE Percentage For non-teaching certificated staff* 8.15-8.21 Non Classroom Based Job Assignment Codes – Code Set – Non Classroom Based or Support Assignment *Applies to non-certificated administrators that are serving in positions requiring certification, if their data are being submitted. 24 Staff Assignments (For Certificated Staff) Data Submission - Staff

25. CALPADS Fall 2 - Data Population v2.0 Staff Assignment Examples Teacher Assignments Scenario 1: Hayes is a full-time teacher. The job class is teacher (12), FTE (100), and assignment is left blank. Scenario 2: Gerwer is a full-time teacher with assignments at two schools. Gerwer should be reported at each school with the job class itinerant teacher (27), FTE (50) per site, and the assignments left blank. Scenario 3: Stephenson is a part-time teacher with a non-teaching assignment. The job class is teacher (27), FTE (50), and assignment is Resource Teacher (6017). Scenario 8: DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments will be reported in course-section using a “999999999” for the SEID. Scenario 9: Timmerman is a teacher with extra teaching assignment. The FTE is 120. Staff Member Local Staff IDSEIDLocal Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 1 Hayes14164xxxxxxxxx High School Government Teacher 19881026V1222912100 2 Gerwer57629xxxxxxxxxElementary Music Teacher19860815C124 2750 Gerwer57629xxxxxxxxxElementary Music Teacher19860815C124 2750 3 Stephenson38955xxxxxxxxxResource Teacher19980701C112 27506017 4 DiPirro 9567No SEIDPart-time PE teacherCannot report without SEID 5Timmerman 46892xxxxxxxxxx Middle School Science Teacher with Extra Period 20010910A1121512120 25

26. CALPADS Fall 2 - Data Population v2.0 Staff Assignment Examples Team Teaching/Job Sharing Scenario 6: Gordon and Seaborn are 1 st grade teachers sharing an assignment. The job class for both is teacher (12), FTE (50), and assignment is left blank. Scenario 7: Robinson and Mills are both full-time teachers team teaching 6 th grade. The job class is teacher (12) for both, FTE (100) and the assignments are left blank. Staff Member Local Staff IDSEIDLocal AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 6 Gordon 4215 4xxxxxxxxx 1st Grade Teacher 20030625M179 1250 Seaborn 65819xxxxxxxxx 1st Grade Teacher 20080701C22151250 7 Robinson 14165xxxxxxxxx 6th Grade Teacher 19881026V1222912100 Mills 5762 2xxxxxxxxx 6th Grade Teacher 19860815C124 12100 26

27. Multiple Assignments Scenario 8: Cheong splits his time as a school psychologist and a speech therapist. The job class is pupil services (11) for both assignments, FTE (100), and assignments (0202/0400). Only one staff assignment record is submitted with both assignments. Scenario 9: Friedrich is a full-time employee with job responsibilities split between administrative and teaching assignments. She has two job classifications: administrator (10) and teacher (12). The FTE is split between assignments and only the administrative assignments are identified. A staff assignment record should be submitted for each job class. Scenario 10: Ahmed and Isbell are teachers, with additional assignments. Both have the one job classification for teaching (12). Isbell’s FTE exceeds 100 with the additional assignments. Staff Member Local Staff ID SEID Local AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 8Cheong80437xxxxxxxx School Psychologist and Counselor 20100701 D22211100 0202 0400 9Friedrich10272xxxxxxxxx High School English Teacher and ½ GATE Coordinator 19950815 D116 1250 10500157 10 Ahmed35897xxxxxxxxx Middle School Science Teacher and Department Chair 20070815 V1410121206099 Isbell 7xxxxxxxxx Middle School Math Teacher, Coach and Department Chair 20010901C110 12 1406099 CALPADS Fall 2 - Data Population v2.0 Staff Assignment Examples 27

28. CALPADS Fall 2 - Data Population v2.0 Staff Assignment Examples Non-teaching and Support Assignments Scenario 11: Logan is a school psychologist. His job class is pupil services (11), FTE (100), and assignment (0202). Scenario 12: Higgins is a Superintendent. His job class is administrator (10), FTE (100), and assignment (0100). Scenario 13: Saunders is a Curriculum Administrator. His job class is administrator (10), FTE (100), and assignment (0105). Scenario 14: Jones is a non-certificated Deputy Superintendent with a SEID. His job class is non-certificated administrator (25), FTE (100), and assignment (0102). Staff Member Local Staff IDSEIDLocal AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 11 Logan46753xxxxxxxxxSchool Psychologist20080701V3224111000202 12 Higgins56432xxxxxxxxxSuperintendent20010317B499101000100 13 Saunders06454xxxxxxxxCurriculum Administrator19840520V126 101000105 14 Jones56432xxxxxxxxx Chief Business Official, Deputy Superintendent 20010317 B499251000102 28

29. CALPADS Fall 2 - Data Population v2.0 Data Guide, 2.2 Staff Data – Which staff should be included in this submission – Which staff should not be included in this submission Valid Code Combinations – NonClassSuppASGN – Job Class – NonClassSuppASGN – Content Area 29 Staff Assignments (For Certificated Staff) Data Submission - Staff

30. CALPADS Fall 2 - Data Population v2.0 Data Submission – Staff KEY POINTS 1. Coordinate with local staff to identify the system of record, and who is responsible for collecting and populating all data elements 2. All certificated staff must have a valid SEID to report to CALPADS – Staff not yet assigned a SEID cannot be reported – Cannot use “9999999999” to report staff demographics or staff assignments 3. Two types of data are reported for certificated staff – demographics and assignments 30

31. CALPADS Fall 2 - Data Population v2.0 Data Submission – Staff 4. For non-teaching staff, the following are submitted: – Demographic record for current year – At least one assignment record with job classification, FTE and assignment code 5. For all teachers, the following are submitted: – Demographic record for current year – One assignment record with job classification and FTE, but no assignment code reported, unless they have a non-teaching assignment – Teaching assignments are collected in course-sections 6. Check with your vendor to verify how the effective date will be reported to avoid certification errors KEY POINTS 31

32. CALPADS Fall 2 - Data Population v2.0 DATA POPULATION Course Data 32

33. CALPADS Fall 2 - Data Population v2.0 33 COURSE SECTION A unique instance of a Course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION A Course Section assigned to a particular student Course Data Files Data Submission – Course

34. CALPADS Fall 2 - Data Population v2.0 9.07 CRS-State Course Code – Code Set – Course Group State All self-contained classes are code 1000 See CBEDS Assignment/Course Code Mapping 9.08 Local Course ID Unique identifier for the course up to 10 characters Examples: K-AM, 1 st, 1201, Alg1 9.09 Course Name Any name up to 50 characters Examples: AM Kindergarten, First Grade, Algebra Course Data (For All Classes) Data Submission – Course Section 34

35. CALPADS Fall 2 - Data Population v2.0 9.14 Course Section ID Unique ID for each class (Course Section), usually a combination of local course ID and additional indicator up to 10 characters Example: K-AM-1, 1 st -1, 1 st -2, 1201-01, Alg1-02 Team Teaching and Job Sharing assignments use the same course section ID 9.18 Class ID The unique class ID may be the same as the course section ID 9.15 Academic Term Code – Code Set – Academic Term Course Data (For All Classes) Data Submission – Course Section 35

36. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course Section KEY TERMS Course Section ID is assigned by the local educational agency – generally is a combination of the local course id/name and course section number – must be unique within a school for the Academic Year, system evaluates local course id, course-section id, academic term, SEID, school of course delivery and academic year – ties a specific student (through the student course section record) to a specific course section and it ties all of the information about that course section to the student Class ID is a unique identifier, assigned by the LEA or school submitting the data – used to represent a unique class – a group of students in one or more course sections being taught by one or more teachers in the same place, at the same time – must be unique within a school for the Academic Year – can have course sections that map to multiple State Course Codes 36

37. CALPADS Fall 2 - Data Population v2.0 10 th Grade English Local Crs ID:312 Crs Group:2131 Term: FY NCLB: S UC/CSU: B Period:4 Teacher: Grady Crs-Section:312-15 Class ID:312-15 HQT: B Education Service Code:3 Instructional Strategy:500 Period:2 Teacher: Chen Crs-Section:312-07 Class ID:312-07 HQT: C Period:1 Teacher: Friedrich Crs-Section:312-01 Class ID:312-01 HQT: C Algebra 1 Local Crs ID:204 Crs Group:2403 Term: FY NCLB: S UC/CSU: C Period:3 Teacher: Angel Crs-Section:204-3 Class ID:204-3 HQT: C Period:5 Teacher: Agliano Crs-Section:204-4 Class ID:204-4 HQT: C Period:3 Teacher: Agliano Crs-Section:204-03 Class ID:204-03 HQT: B 2nd Grade Local Crs ID:1002 Crs Group:1000 Term: FY NCLB: E UC/CSU: Teacher: Sampson Crs-Section:1002-04 Class ID:1002-04 HQT: C Teacher: Mills Crs-Section:1002-19 Class ID:1002-19 HQT: B Multiple Teacher Code: 1 Teacher: Robinson Crs-Section:1002-19 Class ID:1002-19 HQT: C Multiple Teacher Code: 1 French 3 Local Crs ID:721 Crs Group:2204 Term: FY NCLB: S UC/CSU: F Period:6 Teacher: Brawn Crs-Section:721-07 Class ID:721-07 HQT: C Period:2 Teacher: Brawn Crs-Section:721-03 Class ID:721-03 HQT: C SSID: 3114167025 Schedule: 2 nd Grade: 1002-19 Data Submission – Course Section 40 Courses Course Sections Student Course Sections SSID: 2113199025 Schedule: Period 1: 312-01 Period 2: 721-03 Period 3: 204-3

38. CALPADS Fall 2 - Data Population v2.0 38 9.11 NCLB Core Course Instructional Level Code – Code Set – NCLB Core Course Indicator and Instructional Level Needed for ALL courses Elementary core should be E (elementary core) Secondary core courses use S (secondary core) Non-core use N (non-core) Valid Code Combinations – Course Group Master Combos Course Data (For All Classes) Data Submission – Course Section

39. CALPADS Fall 2 - Data Population v2.0 39 9.16 SEID (Statewide Educator ID) “9999999999” can be reported in place of a valid SEID on the course section for the following: Non-certificated Charter School teacher teaching non-core class Instructor in ROC/P College professor Teacher of a distance learning class New teacher - SEID not yet provided by CTC Teacher not employed by LEA (e.g. COE Special Ed, private contractor) 9.17 Local Staff ID The unique local ID of the teacher Course Data (For All Classes) Data Submission – Course Section

40. CALPADS Fall 2 - Data Population v2.0 40 9.28 HQT Competency Code – Code Set – Content Area Competency Category Identifies how a teacher has demonstrated competency in subject matter – coordinate with HR Course Data (For All Classes) Data Submission – Course Section

41. CALPADS Fall 2 - Data Population v2.0 41 9.20 Education Service Code – Code Set – Education Service English Learners Indicates service to English Learners (PLI, ELD, or SDAIE) Education Service code is required if Instructional Strategy = (400,500, 600, or 650) 9.22 Instructional Strategy Code – Code Set – Instructional Strategy Indicates instructional strategy (Dual Immersion, Structured English Immersion, Bilingual, English Learning Mainstreaming) Instructional Strategy required if Education Service Code not blank. 9.21 Language of Instruction Code – Code Set – Language Only for classes taught in primary language other than English Course Data (For Classes with English Learners) Data Submission – Course Section

42. CALPADS Fall 2 - Data Population v2.0 42 For Special Ed and Home and Hospital students 9.22 Instructional Strategy Code – Code Set – Instructional Strategy This is associated with specific course-sections Course Data (For Special Ed Classes and Student in Home and Hospital Settings) Data Submission – Course Section

43. CALPADS Fall 2 - Data Population v2.0 43 For classes with more than one instructional strategy, the recommended code assignment is: Special Ed Home/Hospital English Learners OR Submit a different course section for each instructional strategy Course Data (Instructional Strategy Code Preference) Data Submission – Course Section

44. CALPADS Fall 2 - Data Population v2.0 44 9.25 Multiple Teacher Code – Code Set – Multiple Teacher Instruction Strategy This is used for team teaching and job sharing 9.23 Independent Study Indicator Use for classes that are taught by way of Independent Study – this does not apply to short-term independent study 9.24 Distance Learning Indicator For students receiving instruction through distance learning. Added to the specific course-section. Course Data (Special Circumstances) Data Submission – Course Section

45. CALPADS Fall 2 - Data Population v2.0 45 9.13 CRS-UC CSU Approved Indicator Update all courses which are UC/CSU approved with a Y/N indicator Can look up courses by high school at: http://www.ucop.edu/doorways/ http://www.ucop.edu/doorways/ Course Data (For All Courses – including self- contained) Data Submission – Course Section

46. CALPADS Fall 2 - Data Population v2.0 46 9.07 CRS-State Course Code – Code Set – Course Group State 9.10 CRS-Course Content Code – Code Set – Education Program Course Content For courses that are part of a CTE pathway, but not a CTE course 9.27 CTE Course Section Provider Code – Code Set – Career Technical Education Funding Provider Category Indicate who is providing the course-section (1 – ROC/P, 2 – District) 9.12 CRS-CTE Technical Preparation Course Indicator Used for courses in Tech Prep programs that are part of a consortium Course Data (For High School Career Technical Education Course Sections) Data Submission – Course Section

47. CALPADS Fall 2 - Data Population v2.0 47 9.07 CRS-State Course Code – Code Set – Course Group State – If CTE Course Code (4000-5999) best matches the elective course content and the school does not run a CTE program, than as per FAQ (http://www.cde.ca.gov/ds/sp/cl/calpadsfaq.asp#faq138), the following must be populated:http://www.cde.ca.gov/ds/sp/cl/calpadsfaq.asp#faq138 9.27 CTE Course Section Provider Code – Code Set – Career Technical Education Funding Provider Category – Must be marked as 2 – District Course Data (For Middle and High School Elective Courses) Data Submission – Course Section

48. CALPADS Fall 2 - Data Population v2.0 48 9.26 Education Program Funding Source Code – Code Set – Education Program Funding Source Add Education Program Funding Source Code to the course sections funded by California Partnership Academy http://www.cde.ca.gov/ci/gs/hs/documents/cpadirectory.xls Course Data (For California Partnership Academy Courses) Data Submission – Course Section

49. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course Section DATA EXPECTED – Elementary Schools  Self-contained course sections for those students who have a multi-subject course identified by state course code 1000  Pull-out/Itinerant instruction* * No student enrollments (student course section) required for Pull-out/Itinerant instruction -- unless EL services are being offered that the LEA wants recognized 49

50. CALPADS Fall 2 - Data Population v2.0 Self Contained Course Data Example Elementary Course Data in CALPADS – All courses require a valid SEID – Unique course-section ID and class ID are needed for each course- section ( class) Scenario 1: All self-contained courses use state course group code 1000 Scenario 2: Teacher without a SEID cannot be reported as highly qualified *Room is not a CALPADS element, only used for reference Local Course InformationCALPADS Data Elements ScenarioCourseTeacherRoom Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID 1 Kg AMAngel210151000Kg AMEB1015-21015-2A 1st GradeRatty4100110001st GradeEB1001-4 2nd GradeBrawn2100210002nd GradeEB1002-2 3rd GradeFong9100310003rd GradeED1003-9 4th GradeDiPirro12100410004th GradeEA1004-12 2 5th GradeNew (9999999999) 151005 10005th GradeEN1005-15 50

51. CALPADS Fall 2 - Data Population v2.0 Self Contained Course Data Example Team Teaching/Job Sharing Scenario 3: Gordon and Seaborn are job sharing 1st grade in room 8, each course- section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time). Each needs the Multiple Teacher Code identified (2 for job share). Scenario 4: Robinson and Mills are team teaching 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID. Each needs the Multiple Teacher Code identified (1 for team teach). Local Course InformationCALPADS Data Elements ScenarioCourseTeacherRoom Local Course ID State Course Code Course Name NCLB CoreHQT Course Section IDClass ID Multiple Teacher Code 3 1st GradeGordon8100110001st GradeE B 1001-8 2 1st GradeSeaborn8100110001st GradeE B 1001-8 2 4 6th GradeRobinson19100610006th GradeE F 1006-19 1 6th GradeMills19100610006th GradeE E 1006-19 1 51

52. CALPADS Fall 2 - Data Population v2.0 Self Contained Course Data Example Services to English Learners – If instruction strategy 400, 500, 600 or 650 are reported for a course- section, the education service must be reported – If education service code 1, 2, 3 or 4 are reported, and instructional strategy must also be reported. Scenario 5: Robinson, Burns, and Dickinson have English Learners in their classes. Robinson’s class is structured English immersion and she is providing ELD and SDAIE services (4 for ELD Instruction and SDAIE Instruction, But Not Primary Language Instruction). Burns’ class is structured English immersion (500) with ELD only (2 for ELD Instruction Only). Dickinson is an itinerant teacher providing service to EL students. Scenario 6: DiPirro has English Learners in his class. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language. Primary language is required. 52 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Education Service Code Instructional Strategy Code Primary Language 5 2nd-3rd CombRobinson100910002nd-3rd CombEC1009-15 4500 4th/5th CombBurns101010004th/5th CombEA1010-13 2500 ReadingDickinson20102100ReadingEB2010-1 2500 62 nd GradeDiPirro100210002 nd GradeE1002-22 140001

53. CALPADS Fall 2 - Data Population v2.0 Self Contained Course Data Example Itinerant Teachers (Push in/Pull out) – Itinerant assignments can be at the same school Scenario 7: Gerwer and Dickinson are itinerant teachers. Reporting student course data is optional for itinerant teaching assignments Scenario 8: Dickinson is providing services to EL students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from itinerant teacher, reporting course data is recommended. Scenario 9: Phanthavong is a resource teacher providing services to special ed students. Instructional strategy (special ed) should be reported for the course section. Local Course InformationCALPADS Data Elements ScenarioCourse Teacher Local Course ID State Course Code Course Name NCLB Core HQTCourse Section IDClass ID Education Service Code Instructional Strategy Code 7 MusicGerwer20082324MusicEB2008-1 8 ReadingDickinson20102100ReadingEB2010-1 2500 9 ResourcePhanthavong60103020ResourceEA3020-1 700 53

54. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course DATA EXPECTED – Middle Schools Departmentalized course sections Generally, multiple departmentalized classes are reported for a student Do not report lunch, free period, and student aide Submission is optional for homeroom, study hall (6002) Can report “core” courses – 2 subjects taught in a 2 period block Self-contained course sections with multi-subject courses Identified by state course code 1000 These students may also be included in a departmentalized course section 54

55. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course DATA EXPECTED – Middle Schools Pull-out/Itinerant instruction No student enrollments (student course section) are required to be reported Submit for EL services to be reported 55

56. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course DATA EXPECTED – Secondary Schools Departmentalized course sections Generally, multiple departmentalized classes are reported for a student Do not report lunch, free period, and student aide Submission is optional for homeroom, study hall (6002) Pull-out/Itinerant instruction No student enrollments (student course section) are required to be reported Submit for EL services to be reported 56

57. CALPADS Fall 2 - Data Population v2.0 Scheduled Course Data Example Scheduled Course Data in CALPADS – All courses require a valid SEID – Unique course-section ID and class ID are needed for each course-section (class ) – The UC/CSU requirement is reported with the student course section data Scenario 1: Teacher without a SEID cannot be reported as highly qualified 57 Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacherLocal Course IDState Course CodeCourse Name NCLB Core HQT UC/ CSU Course Section ID Class ID Study SkillsRatty 1056001 Study SkillsN 105-01 Beginning algebraAgliano 2042403 Algebra 1SBC204-04 Adv algebraAgliano 2062403 Algebra 2SBC206-02 TrigonometryAngel 2092407 TrigonometrySCC209-05 Remedial mathAgliano 2152402 Remedial MathSB 215-01 English 1Higgins 31021309th Gr Lang ArtsS 310-11 English 1 (ELD)Timmerman 3152130Lang Arts (ELD)SB 315-05 English 2Higgins 320213110th Gr Lang ArtsS 320-19 Economics CPRatty 6122701 EconomicsSAA612-01 French 1Brawn 7212204 French 1SCF721-01 1 French 2 New (9999999999) 7222204 French 2S N F722-01

58. CALPADS Fall 2 - Data Population v2.0 Scheduled Course Data Example Team Teaching/Job Sharing Scenario 2: Agliano and Angel are team teaching Beginning algebra in period 3. Each course section needs a Multiple Teacher Code identified (1 for team teaching). Scenario 3: Ranasinghe and Gordon are job sharing Graphic Communications in period 3. Each course section needs a Multiple Teacher Code identified (2 for job share). Local Course Information CALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course CodeCourse Name NCLB Core HQT UC/ CSU Course Section ID Class ID Multiple Teacher Code 2 Beginning algebraAgliano 2042403 Algebra 1SBC204-03 1 Beginning algebraAngel 2042404 Algebra 1SCC204-03 1 3 Graphic CommRanasinghe 9175751 Graphic CommSD 917-01 2 Graphic CommGordon 9175751 Graphic CommSE 917-01 2 58

59. CALPADS Fall 2 - Data Population v2.0 Scheduled Course Data Example Services to English Learners – If instruction strategy 400, 500, 600 or 650 are reported for a course- section, the education service must be reported – If education service code 1, 2, 3 or 4 are reported, and instructional strategy must also be reported. Scenario 4: Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported. Scenario 5: Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language. Primary language is required. 59 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Education Service Code Instructional Strategy Code Primary Language 4 Adv algebra (SDAIE) Angel 2062404 Algebra 2 (Shelt) S C206-01 3500 English 1 (ELD) Timmerman315 2130 English 1 SB315-05 2500 Economics CP Ratty 6122701 Economics S A612-01 4650 5 US History Seaborn613 2709 US Hist (Bil) SB160001

60. CALPADS Fall 2 - Data Population v2.0 Scheduled Course Data Example Multiple Course Content Scenario 6: Brawn is teaching French 3 and French 4 during period 2 in the same classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both. Scenario 7: Saunders and Sullivan are using the same classroom space to deliver two courses – English Lit. and US History to a group of 40 students. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. Two unique Course Section IDs and two unique Class IDs are reported for each of the two courses (English Lit., US History) with two different SEIDs. Scenario 8: Guido and Sullivan are team teaching a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit; and Sullivan delivers instruction in US History. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID. Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course NameNCLB CoreHQTUC/ CSU Course Section ID Class ID Multiple Teacher Code 6 French 3Brawn7232205French 3SCF723-01 French 4Brawn7242205French 4SCF724-01723-01 7 English LiteratureSaunders3122106English LiteratureSAB312-04 US HistorySullivan6132709US HistorySBA613-04 7 English LiteratureGuido3122106English LiteratureSAB312-05999-081 US History Sullivan6132709 US HistorySBA613-05999-08 1 60

61. CALPADS Fall 2 - Data Population v2.0 Scheduled Course Data Example Career Tech Ed Scenario 9: Business Math is part of the Entertainment Career Tech Education (CTE) pathway. The course should have an associated Course Content Code of 154 (Career Technical Education) to indicate it is included in the pathway, but not a CTE course. Scenario 10: Both Fashion Merchandising and Textile Design are offered at the district. The provider code is 2 (district). Scenario 11: Fashion Merchandising and Textile Design are part of a Tech Prep sequence. The Tech Prep flag should be marked yes. Scenario 12: Textile Design and Interior Design are offered at the Regional Occupation Center (ROP), the provider code is 1 (ROP/C). Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB Core HQT UC/ CSU Course Section ID Class ID Course Content Provider Code Tech Prep 9 Business MathAngel 2162401 Business MathSC 216-01 154 10Fashion MerchGunn9254410Fashion MerchN N 925-02 2Y 11Textile DesignStephenson8404411TextilesS AG840-04 2Y 12Interior DesignStephenson8324430Interior DesignS N 832-02 1 61

62. CALPADS Fall 2 - Data Population v2.0 Scheduled Course Data Example Special Education/Home and Hospital Scenario 13: Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy. Scenario 14: Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example. Scenario 15: Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school. Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course State Course Code Course Name NCLB Core HQT UC/ CSU Course Section ID Class ID Instructional Strategy Code Notes 13 Life Skills Conway9012537 Life Skills SA 901-01 700 14 Home and Hospital Sampson9511000 Home/Hospital SN 951-01 300 15 District Level Home and Hospital Mishima 9521000 300 Use district CD code for school 62

63. CALPADS Fall 2 - Data Population v2.0 Scheduled Course Data Example Other Scenarios Scenario 16: Sullivan is the certificated classroom monitor for AP European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning. Scenario 17: Calculus is offered at the local community college. Since the instructor is not a district employee, use “9999999999” as the SEID. Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB Core HQT UC/ CSU Course Section ID Class ID Distance Learning Notes 16 AP European HistorySullivan 6652774 AP European HistorySBA665-01 Y Calculus Comm College 2712415CalculusS 271-00 Use "9999999999" for SEID 17 63

64. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course DATA EXPECTED – Educational Options Schools One self-contained course section (State Course Code 1000) for each grade level served (similar to elementary school course sections) OR A separate course section for each unique course content area and teacher combination (Recommended) Reporting student course section records is optional 64

65. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course DATA EXPECTED – District-Level Home/Hospital and Independent Study Programs* LEAs are to report district level courses at the district, rather than at a specific school in the district Students must only be enrolled at the district level If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional 65 * Independent Study Schools are covered in Slide 65

66. CALPADS Fall 2 - Data Population v2.0 Independent Study Scenario 1: Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a special setting and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS). Use 700 for the Instructional strategy Scenario 2: Chen provides instruction in multiple course-sections in multiple content areas and is highly qualified in all content areas, a unique Course-Section ID and unique Class ID can be reported for all Course-Sections. Alternative Course Data Examples Scenario Local Course IDScheduled CoursesTeacher Per State Course Code Course Name NCLB CoreHQT UC/ CSU Course Section IDClass ID Instructional Strategy Code 1 MAT3731Integrated Math S1ChenIS2425Integrated MathSGMAT3731-2ISIS999-02700 MAT3931Algebra S1Chen IS 2403AlgebraS G CMAT3931-4IS IS999-02 700 MAT3911Geometry Essentials 1ChenIS2413GeometrySGCMAT3911-2ISIS999-02700 SCI5361CP BiologyChenIS2603CP BiologySGDSCI5361-2ISIS999-02700 ENG1251English 7ChenIS2133English 7SGENG1251-2ISIS999-02700 ENG1811Lang ARTS CAHSEEChenISLA CAHSEESGENG1811-2ISIS999-02700 SOC5722World History S2ChenIS2711World HistorySGASOC5722-1ISIS999-02700 2ISTOPICSIndependent StudyChenIS1000Ind StudySGAISTOPICS-1ISIS999-02700

67. CALPADS Fall 2 - Data Population v2.0 Continuation Classes Scenario 3: Logan is a continuation school teacher with students taking multiple course-sections in the same period. He has been deemed highly competent in content areas. A unique Class ID and unique Course-Section ID can be reported for each Course-Section. Scenario 4: Logan provides instructions in multiple course-sections and is highly qualified all course-sections, a single Class ID and single Course-Section ID can be reported for all Course- Sections. Scenario 5: Grady is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. He has been deemed highly competent in math through the exam option, and highly competent in language arts through coursework. A unique Class ID and unique Course-Section ID can be reported for each Course-Section. Scenario 6: Grady provides instructions in multiple course-sections in multiple subject areas and is highly competent in all content areas, a single Class ID and single Course-Section ID can be reported for all Course-Sections. Alternative Course Data Examples Scenario Local Course IDScheduled CoursesTeacher Per State Course Code Course Name NCLB Core HQ T UC/ CSU Course Section IDClass ID 3 MAT3731Integrated Math S1Logan42425Integrated MathSBMAT3731-4CCS999-04 MAT3931Algebra S1Logan 4 2403AlgebraS B CMAT3931-4C CS999-04 MAT3911Geometry Essentials 1Logan42413Geometry EssentialsSBCMAT3911-4CCS999-04 MAT3731Integrated Math S1Logan42425Integrated MathSBMAT3731-4CCS999-04 4MATCONTMathLogan41000MathSBMath-4C 5 MAT3931Algebra S1Grady62403AlgebraSACMAT3931-6CCS999-06 MAT3911Geometry Essentials 1Grady 6 2413Geometry EssentialsS A CMAT3911-6C CS999-06 ENG1161CP English 5Grady62131English 5SCBENG1161-6CCS999-06 6CSTOPICSCont SubjectsGrady61000Cont SubjectsSCCSTOPICS-6CCS999-06

68. CALPADS Fall 2 - Data Population v2.0 Continuation Classes/Highly Qualified Teacher Scenario 7: Droker is a continuation school teacher with students taking multiple course- sections in multiple subject areas the same period. She has been deemed highly competent in language arts through coursework, and not highly competent in social science. Scenario 8: Droker provides instructions in multiple course-sections in multiple subject areas and is not highly competent in all course-sections, if a single unique Class ID is for the Course-Section, the HQT must be marked N. Scenario 9: Burns is a continuation school teacher with students taking multiple course- sections in multiple subject areas the same period. The students are scheduled into a generic course-section and are awarded units once they complete coursework in any of the subjects. He has been deemed highly competent in all subjects through coursework. Burns provides instructions in multiple subject areas and is highly competent in all areas, the course-section is reported as a self-contained class. Alternative Course Data Examples Scenario Local Course IDScheduled CoursesTeacher Per State Course Code Course Name NCLB CoreHQT UC/ CSU Course Section IDClass ID 7 ENG1811Lang Arts CAHSEEDroker1LA CAHSEESBENG1811-1CCS888-01 ENG1171English 5Droker 1 2131English 5S B BENG1171-1C CS888-01 ENG1091CP English 3Droker12131English 3SBBENG1091-1CCS888-01 SOC5722World History S2Droker12711World HistorySNASOC5722-IC CS888-01 8 CSTOPICSCont SubjectsDroker11000Cont SubjectsSNACSTOPICS-1CCS888-01 9 MATSCICMath/ScienceBurns31000MathSBMATSCIC-1CCS555-03

69. CALPADS Fall 2 - Data Population v2.0 Data Submission – Student Course Section DATA EXPECTED – Student Enrollment Level Course enrollment is required for all primary enrollments (10)* Course enrollment is optional for secondary (20) and short-term enrollments (30) Course enrollment should not be submitted for receiving specialized services enrollments (40) Course data are not required for students attending NPS schools 69 *Only when school type is not an Educational Options School or district-level independent study/home hospital program, or an independent study school

70. CALPADS Fall 2 - Data Population v2.0CALPADS Fall 2 - Data Population v 1.8 Data Submission – Course Section KEY POINTS 70 1.Each course can have multiple course sections 2.Non-academic “courses,” such as lunch, free period, and student aide are not reported 3.EL services are reported through the course section record 4.Course Section ID is assigned by the local educational agency 5.Class ID is assigned by the LEA and can be used to tie multiple course-sections to the same teacher or teachers Check with your vendor on how to assign records

71. CALPADS Fall 2 - Data Population v2.0 Data Submission – Course KEY POINTS 6. Course Section must be submitted first and posted before the Student Course Section is submitted in CALPADS The course section id is used to tie the course section and student course section records All course sections must have at least one corresponding student course section record All student course section records must have at least one corresponding course section record Local Crs ID: 204 Period:3 Teacher: Angel Crs-Section:204-3 Class ID:204-3 HQT: C Local Crs ID: 204 Period:5 Teacher: Agliano Crs-Section:204-4 Class ID:204-4 HQT: C Local Crs ID: 204 Period:3 Teacher: Agliano Crs-Section:204-03 Class ID:204-03 HQT: B SSID: 2113199025 Schedule: 1) 312-01 2) 721-03 3) 204-3 4) 612-15 71

72. CALPADS Fall 2 - Data Population v2.0 REVIEW 72

73. CALPADS Fall 2 - Data Population v2.0 73 Review ORDER OF SUBMISSION Upload and post in the following recommended order: 1. Student Profile 2. Staff Demographics 3. Staff Assignment 4. Course Section 5. Student Course Section Course Section required before Student Course Section Staff Demo required before Staff Assignment and Course Student required before Student Course Section

74. CALPADS Fall 2 - Data Population v2.0 74 Understand the submission process rules to avoid issues: 1. Student Profile 2. Staff Demographics 3. Staff Assignment 4. Course Section 5. Student Course Section Replace or Delete: applies to ALL records for each school Add, Update, Replace, or Delete: applies to each record BATCH SUBMISSION PROCESSES Review

75. CALPADS Fall 2 - Data Population v2.0 75 Review BEST PRACTICES FOR FALL 2 Maintain student data – Coordinate with staff supporting English Learners to: – Ensure English Language Acquisition Status (ELAS) data is up-to-date for English Learners – The students’ ELAS effective on Census Day are used to determine which Education Services, Instructional Strategies, and Language of Instruction (for courses taught in Primary Language) are being provided for English Learners. Maintain staff data − Coordinate with HR staff to ensure staff demographic data is up-to-date Maintain course data Coordinate with HR, curriculum and school site staff to ensure all data elements are in your local SIS or have been collected to be entered into CALPADS

76. CALPADS Fall 2 - Data Population v2.0 76 Review Preparing for Fall 2 1.Download and review the CALPADS system documentation located on the CDE CALPADS web-site (http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp).http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 2.Download and review the Preparing to Submit Course Data documents on the CSIS CALPADS Documents web-site, Other Transition Planning Tools section (http://www.csis.k12.ca.us/library/calpads/).http://www.csis.k12.ca.us/library/calpads/ 3.Meet with key staff to plan for the Fall 2 data submission

77. CALPADS Fall 2 - Data Population v2.0 Review Fall 2 Suggested Milestones – 10/6 – Obtain SEIDs – 11/30 – Complete data population Staff Demographics/Assignments Course attributes – 12/1 – Upload and post staff files Review validation errors, reconcile as needed – 12/15 – Upload and post course files Review validation errors, reconcile as needed – 1/4 - Review and verify all certification reports – 1/18 – Certify and save reports of certified data 77

78. CALPADS Fall 2 - Data Population v2.0 Review Fall 2 Certification Strategy – Finish updating Fall 1 students – Set up data mapping – Establish roles in CALPADS – Coordinate with HR (staff assignments, SEIDS) – Submit and post as follows: 1. Staff Demographics 2. Staff Assignments 3. Course Section 4. Student Course Section 78

79. CALPADS Fall 2 - Data Population v2.0 DATA SUBMISSION RESOURCES 79

80. CALPADS Fall 2 - Data Population v2.0 Data Submission Resources The following are available to provide specifics on the CALPADS System and the procedures that guide your interaction with CALPADS ….. CALPADS File Specifications (CFS) CALPADS Code Sets CALPADS Valid Code Combinations CBEDS Assignment/Course Code Mapping http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp SYSTEM DOCUMENTATION 80

81. CALPADS Fall 2 - Data Population v2.0 Data Submission Resources CALPADS Error List (6 new IVRs) – GERR0007 – SDEM0218 – SDEM0221 – SASS0219 – CRSE0220 – SCSE0220 http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp SYSTEM DOCUMENTATION (cont.) 81

82. CALPADS Fall 2 - Data Population v2.0 Data Submission Resources CALPADS Data Guide – Section 3.5 on English Learners – Section 3.6 on Highly Qualified Teachers – Section 2.2 on Staff Data – Section 2.3.2 on Class Size http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp SYSTEM DOCUMENTATION (cont.) 82

83. CALPADS Fall 2 - Data Population v2.0 Data Submission Resources SEID INFORMATION The Commission on Teacher Credentialing (CTC) is responsible for assigning and maintaining SEIDs SEIDS can be obtained by – contacting your County Credential Analyst – accessing the CTC Credential Information Guide (CIG) at https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl * For more information on SEIDs, see the CALPADS Data Guide * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov 83

84. CALPADS Fall 2 - Data Population v2.0 Training Evaluation http://www.csis.k12.ca.us/survey/calpads-training/ Please complete our survey 84

85. CALPADS Fall 2 - Data Population v2.0 Questions 85