1. Deer Valley Unified School District Volunteer Training

2. Training Agenda The Importance of Volunteering Volunteers Defined Requirements Critical Procedures & Practices Safety Information

3. Aligning to DVUSD’s Strategic Plan  1.2.2 Provide a safe and orderly environment.  2.2.1 Establish and maintain a collaborative learning environment.  3.1.1 Deploy successful communication strategies to exceed the key needs of all stakeholder groups.  3.3.1 Provide opportunities to involve and engage all stakeholder groups in key programs and initiatives.  4.2.1 Identify, document, deploy and monitor key processes across all campuses, departments and levels with fidelity.  4.4.3 Demonstrate stewardship in the deployment of resources that align with organizational priorities.

4. DVUSD Mission Graduating lifelong learners who will successfully compete, lead, and positively impact the world. DVUSD Vision It is our mission to provide extraordinary educational opportunities to every learner.

5. Involvement Matters 50+ years of research tells us that when parents are engaged, children learn more. Accountability goals will not be met without strong involvement from parents and the community. Organized leadership has an impact. Studies show middle grade students (5-7) list parent involvement as one of three factors influencing their success – supportive teachers and a sense of belonging are the others. Teacher morale improves. School has a positive reputation. ACHIEVEMENT INCREASES!

6. National Standards for Family-School Partnerships Standard I: Welcoming All Families Into The School Community Families are active participants in the life of the school, and feel welcomed, valued, and connected to each other, to school staff, and to what students are learning and doing in class. Standard II: Communicating Effectively Families and school staff engage in regular, two-way, meaningful communication about student learning. Standard III: Supporting Student Success Families and school staff continuously collaborate to support students’ learning and healthy development both at home and at school, and have regular opportunities to strengthen their knowledge and skills to do so effectively. Standard IV: Speaking Up For Every Child Families are empowered to be advocates for their own and other children, to ensure that students are treated fairly and have access to learning opportunities that will support their success. Standard V: Sharing Power Families and school staff are equal partners in decisions that affect children and families and together inform, influence, and create policies, practices, and programs. Standard VI: Collaborating With Community Families and school staff collaborate with community members to connect students, families, and staff to expanded learning opportunities, community services, and civic participation.

7. For the purposes of these guidelines and procedures, volunteers are defined as those people who donate time in schools or with students on a regular or reoccurring basis or who engage in serving as a chaperone. Guest speakers or those who assist with a single event may not be subject to these guidelines. Remember … Volunteering is a scheduled, pre-arranged activity. Volunteers Defined

8. Some Ways You Can Serve ☑ Classroom Instructional Volunteer ☑ Volunteer Coach ☑ Clerical Assistance Volunteer ☑ Special Projects Volunteer ☑ Media Center Volunteer ☑ Office or Health Office Volunteer ☑ Booster Clubs & Parent Organizations ☑ Chaperone ☑ District Committees & Opportunities

9. The Requirements: ALL VOLUNTEERS must: Complete “Basic Training” Read the Volunteer Handbook Complete and turn into the school the Registration Card and the Service Agreement. Please update these forms annually.

10. Volunteers must also: Sign in and out every time they volunteer Wear an identification badge Follow all school rules Volunteers with no familial connection to the school must complete an application and provide references

11. Your 2015-16 gift to us: 142,734 volunteer hours $3,362,819 net worth ($23.56 per hour according to Independent Sector, a national non-profit coalition) 793 hours daily 99 equivalent # of full-time employees per day

12. Fingerprinting will be required for: Parents who chaperone overnight field trips Volunteer coaches Fingerprinting will also be completed for volunteers with no familial connection to the school even though they work under the direct supervision of certified staff. Fingerprint results may impact a volunteer’s ability to serve. Fingerprint results take 6-8 weeks and clearance is valid for 3 years. Fingerprinting hours are: Tuesdays & Thursdays, 8-10 & 2:30-4:30 Fingerprinting

13. Critical Procedures & Practices

14. Supervision Volunteers always work under the supervision of teachers and administrators. Think eye-sight & ear-shot

15. Confidentiality The problems, abilities, relationships and confidences of students, their parents and the staff should NEVER be discussed with anyone who does not have the professional right or need to know them. Share all vital information with the teacher in private. Do not discuss a child’s school progress or difficulties with their parents. This is the teacher’s responsibility.

16. Abuse Reporting School volunteers are considered mandatory reporters of suspected child neglect and abuse. If a student discloses that he/she is in a dangerous situation or if you have reason to suspect neglect/abuse, you must report it to a teacher, administrator or nurse. They will report the incident to a peace officer and/or Child Protective Services.

17. Bullying Information A law in Arizona is requiring that each school site have an educational and prevention program in place in regards to bullying. All staff, including substitutes and volunteers, are responsible to report any incident. If an incident occurs, inform a teacher or administrator and complete any required forms that are given to you, and submit to a teacher or administrator before you leave.

18. Release of Students Volunteers may never release a student from school, take a student off campus, or offer them a ride home. Volunteers are not to make arrangements to meet students outside of school.

19. Role Models As a role model, demonstrate good character and exhibit ethical behavior. Always behave as though children are watching and listening…because they are. BE TERRIFIC!

20. Dress Code Casual is fine but remember to model appropriate clothing – no spaghetti straps, strapless, bare midriffs, cut off shorts, flip flops, etc. Different tasks may require different wardrobe.

21. Access to Information Volunteers may not have access to Student Permanent Records, Medical Files, Grade Student Work or Record Grades. These actions would be a violation of the Family Education Rights & Privacy Act (FERPA)

22. Communication Ask questions or for assistance Get to know others Be dependable, let us know if you can’t be here Be a good listener, but please no promises Make eye contact, learn and use names Remember this isn’t conference time Be friendly, enthusiastic and SMILE!!

23. Discipline Volunteers may not discipline students. Make the teacher aware of any discipline problem that arises while working with a student. Feel free to give specific praise and compliments!

24. Teaching and Learning Volunteers supplement and support the program, but may NOT: Provide the Curriculum or Teaching Plan or Be Used as a Substitute

25. Gift Giving Please do not give students any materials, including food, without first discussing it with the teacher. Learn & strictly follow all school rules related to allergies.

26. Restrooms Volunteers may NOT use student restrooms. The staff and/or visitor restrooms are for adult use.

27. Cell Phones Please turn off your cell phones while in classrooms. Even excusing yourself to answer a call outside is disruptive to the learning environment.

28. Preschoolers & Volunteers For safety and instructional reasons, make other arrangements for your preschool children if you volunteer on campus.

29. Safety Awareness If you should become injured while volunteering, you must report that immediately to the school nurse. Ask your school about Evacuations/Fire Drills Lockdowns We want everyone prepared.

30. Getting Started is as easy as 1, 2, 3! 1.You’ve finished training. 2.Complete and turn in your paperwork. 3.Let the teacher or school know you are ready to get started!

31. Questions?