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Deer Valley Unified School District Volunteer Training

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Presentation on theme: "Deer Valley Unified School District Volunteer Training"— Presentation transcript:

1 Deer Valley Unified School District Volunteer Training
8/2011 Deer Valley Unified School District Volunteer Training Welcome everyone & thank them for coming. Let them know that the purpose of the training is to provide some general information about volunteering with a focus on safety, the safety of the children and the adults. You may want to ask how many people are parents, grandparents, community members, the grade levels of their children by a show of hands for example, how many first time kindergarten parents, how many 1-3, and so on just to get an idea of who your audience is for this training. Don’t forget to introduce yourself and share your contact information.

2 Training Agenda The Importance of Volunteering Volunteers Defined
Requirements Critical Procedures & Practices Safety Information No need to read this whole slide unless you want to … You can simply say, “These are the things we will be covering today.”

3 DVUSD Mission The Deer Valley Unified School District, in partnership with families and the community, will ensure that all students graduate with the knowledge, skills, and habits needed for success. Read the mission statement. Then say, “you’ll notice I have underlined the opening phrase, ‘in partnership with families and the community’, that’s because I like to point out that from the very beginning of our mission, we know and acknowledge that we need to work together to make certain our children have everything they need. Thank you for being willing to be a part of that.” You may use similar statements but the point to make is that we value the partnership.

4 Involvement Matters 40+ years of research tells us that when parents are engaged children learn more. Accountability goals will not be met without strong involvement from parents and the community. Organized leadership has an impact. Studies show middle grade students (5-7) list parent involvement as one of three factors influencing their success – supportive teachers and a sense of belonging are the others. Teacher morale improves. School has a positive reputation. ACHIEVEMENT INCREASES! Read a few of these such as – as parents and caring adults we know that our involvement makes a difference, but there are over 40 years of research to support that. AIMS and other accountability measures won’t be reached if we don’t work together. Ask who has a child in grades 5-8 and read “Studies show middle grade students (5-7) list parent involvement as one of three factors influencing their success – supportive teachers and a sense of belonging are the others”. This is a good time to let them know that as their children get older they need to stay involved but that involvement looks different. It may not be serving as a volunteer in the classroom but in other areas of school life and give examples from your school – coming to awards assemblies, concerts, helping at special events, in the concession stand, etc.

5 National Standards for Family-School Partnerships
Standard I: Families are active participants in the life of the school, and feel welcomed, valued, and connected to each other, to school staff, and to what students are learning and doing in class. Standard II: Families and school staff engage in regular, two- way, meaningful communication about student learning. Standard III: Families and school staff continuously collaborate to support students’ learning and healthy development both at home and at school, and have regular opportunities to strengthen their knowledge and skills to do so effectively. Standard IV: Families are empowered to be advocates for their own and other children, to ensure that students are treated fairly and have access to learning opportunities that will support their success. Standard V: Families and school staff are equal partners in decisions that affect children and families and together inform, influence, and create policies, practices, and programs. Standard VI: Families and school staff collaborate with community members to connect students, families, and staff to expanded learning opportunities, community services, and civic participation. Welcoming All Families Into The School Community Communicating Effectively Supporting Student Success Speaking Up For Every Child “These standards are based on research from Johns Hopkins University, a respected institution of higher learning. They did research to find out what kind of involvement from parents and the community makes a difference and it is an emphasis on these 6 areas. All DVUSD schools and our district focus on these 6 standards. As you can see, volunteering is one of them. Another important standard is #5, sharing power. Parents can get involved in this way by serving on school and district committees. District committee information is on the website,” Sharing Power Collaborating With Community

6 Volunteering is a scheduled, pre-arranged activity.
Volunteers Defined For the purposes of these guidelines and procedures, volunteers are defined as those people who donate time in schools or with students on a regular or reoccurring basis or who engage in serving as a chaperone. Guest speakers or those who assist with a single event may not be subject to these guidelines. Remember … Volunteering is a scheduled, pre-arranged activity. Just read this one and you can give an example of a guest speaker … and also remind them that volunteering is a scheduled activity not a “drop in” one.

7 Some Ways You Can Serve Classroom Instructional Volunteer
Volunteer Coach Clerical Assistance Volunteer Special Projects Volunteer Media Center Volunteer Office or Health Office Volunteer Booster Clubs & Parent Organizations Chaperone District Committees & Opportunities No need to read the entire list here – just pick out a few and talk about what your needs are at your school. Also tell them how to get started if they haven’t already. For example, if you want to volunteer in your child’s class, just talk directly to the teacher. Our librarian needs help, you can go and see her or give her a call, etc.

8 The Requirements ALL VOLUNTEERS must: Complete “Basic Training”
Read the Volunteer Handbook Complete and turn into the school the Registration Card and the Service Agreement. Please update these forms annually. Go over the blue registration card. Say, “Think of your service agreement as your contract to be a volunteer. Read it before you sign it and turn in the white copy. The blue card and service agreement will be filed in the office. If you volunteer at more than one school, you will need a set for every school where you volunteer. Please update the blue card and service agreement every year.”

9 Volunteers must also Sign in and out every time they volunteer
Wear an identification badge Follow all school rules Volunteers with no familial connection to the school must complete an application and provide references Review when and where volunteers sign in/out on your campus as well as what type of badge they will be given. Remind them the badge needs to be worn where it can be easily seen. Remind them about school rules, highlight any of particular interest on your campus. Provide them with a copy and refer them to it.

10 Your 2010-11 gift to us 111,053 volunteer hours
$2,419,866 net worth ($21.79 per hour according to Independent Sector, a national non-profit coalition) 617 hours daily 77 equivalent # of full-time employees Go over this information – it is pretty self explanatory and finish with – “as you can see, this makes a huge difference for children. Thank you for being part of that.”

11 Fingerprinting Fingerprinting will be required for
Parents who chaperone overnight field trips Volunteer coaches Fingerprinting will also be completed for volunteers with no familial connection to the school even though they work under the direct supervision of certified staff. Fingerprint results may impact a volunteer’s ability to serve. Fingerprint results take 6-8 weeks and clearance is valid for 3 years. Go over this slide as is – we fingerprint parents who chaperone overnight field trips, those who serve as volunteer coaches and those who serve in any other capacity your school determines qualifies for fingerprinting (example: assisting students backstage with close proximity to dressing rooms). We also fingerprint community members who want to volunteer but are not related to any student – someone who just wants to give back to his/her community by helping out at a school. Grandparents do not get fingerprinted. If someone needs to be fingerprinted the appropriate person will work with the volunteer to make that happen.

12 Critical Procedures & Practices

13 Think eye-sight & ear-shot
Supervision Volunteers always work under the supervision of teachers and administrators. Think eye-sight & ear-shot Read this slide and remind them that “this is our number one priority” give this lots of emphasis.

14 Confidentiality The problems, abilities, relationships and confidences of students, their parents and the staff should NEVER be discussed with anyone who does not have the professional right or need to know them. Share all vital information with the teacher in private. Do not discuss a child’s school progress or difficulties with their parents. This is the teacher’s responsibility. Read as is – remind them that talking to a teacher when there are students in the class is not a confidential private situation.

15 Abuse Reporting School volunteers are considered mandatory reporters of suspected child neglect and abuse. If a student discloses that he/she is in a dangerous situation or if you have reason to suspect neglect/abuse, you must report it to a peace officer and/or Child Protective Services. They must also report this to the school administrator and if they have questions they must consult the principal or the nurse. This is not to be taken lightly and so we need to emphasize that school personnel is there to help them.

16 Release of Students Volunteers may never release a student from school, take a student off campus, or offer them a ride home. Volunteers are not to make arrangements to meet students outside of school. Some questions that come up here are – can I give my neighbor a ride home? The answer is only if you have already made those arrangements in advance and the school has been properly notified.

17 Role Models As a role model, demonstrate good character and exhibit ethical behavior. Always behave as though children are watching and listening…because they are. BE TRRFCC! Remind the volunteers that we are role models simply because we are the adults…If your school uses Character Counts! begin talking about that here. If you use another character ed program or core values, begin that discussion.

Integrity  Honesty  Reliable  Loyalty RESPECT Courtesy  Autonomy  Dignity  Diversity Golden Rule RESPONSIBILITY Just read the three main headings – Duty  Accountability  Pursuit of Excellence

Openness  Consistency  Impartiality CARING Kindness  Compassion  Empathy CITIZENSHIP Read the three main headings and add any site specific character information that applies to your school here. Such as September is Respect month … Lawfulness  Common Good  Environment

20 Different tasks may require different wardrobe.
Dress Code Casual is fine but remember to model appropriate clothing – no spaghetti straps, strapless, bare midriffs, etc. Different tasks may require different wardrobe. Read this one & also remind them about hemlines, necklines and messages on t-shirts that may be humorous but not convey a positive attitude.

21 Access to Information Volunteers may not have access to Student Permanent Records, Medical Files, Grade Student Work or Record Grades. These actions would be a violation of the Family Education Rights & Privacy Act (FERPA) Read this one – you can add that this is a federal law.

22 Communication Ask questions or for assistance Get to know others
Be dependable, let us know if you can’t be here Be a good listener, but please no promises Make eye contact, learn and use names Remember this isn’t conference time Be friendly, enthusiastic and SMILE!! You can read this list or pick out a couple – remember to mention the conference time one.

23 Discipline Volunteers may not discipline students.
Make the teacher aware of any discipline problem that arises while working with a student. Feel free to give specific praise and compliments! If this applies to your school, let volunteers know that they can issue a simple reminder such as reminding 2 students running down the sidewalk to slow down before someone gets hurt or feet first down the slide. Also talk about giving praise and share some ideas about how to do that with different age children.

24 Teaching and Learning Volunteers supplement and support the program, but may NOT: Provide the Curriculum or Teaching Plan or Be Used as a Substitute Read as is.

25 Gift Giving Please do not give students any materials, including food, without first discussing it with the teacher. Learn & strictly follow all school rules related to allergies. Read this slide and talk about any procedures that apply to your school such as peanut free tables in the cafeteria, no balloons, etc.

26 Restrooms Volunteers may NOT use student restrooms. The staff and/or visitor restrooms are for adult use. Read this slide then tell them where to find the adult restrooms.

27 Cell Phones Please turn off your cell phones while in classrooms. Even excusing yourself to answer a call outside is disruptive to the learning environment. Read this – self explanatory.

28 Preschoolers & Volunteers
For safety and instructional reasons, make other arrangements for your preschool children if you volunteer on campus. Read this – self explanatory. I know that Head Start allows preschoolers so if that applies here discuss that, reminding those parents that it changes with kindergarten.

29 Safety Awareness If you should become injured while volunteering, you must report that immediately to the school nurse. Ask your school about Evacuations/Fire Drills Lockdowns We want everyone prepared. Read the first statement “If you should become injured while volunteering, you must report that immediately to the school nurse.” Go over your school’s procedures for fire drills (evacuations) and lockdowns. Tell them what to do and how many times a year we practice. Fire drills monthly and lockdowns quarterly. Remind them that because they are adults children will expect them to know what to do and will follow their lead. Bloodborne pathogens – It is highly recommended that you either show a video or if your campus does not have one, see if the nurse will come in. You can do this at the very end.

30 Tax Credit Facts Anyone with or without children, married or single, is eligible for this unprecedented state tax credit. The $400 maximum state tax credit is available for taxpayers who are married and filing jointly. A husband and wife who file separate returns for a taxable year in which they could have filed a joint return may each claim only $200. For a single individual or a head of household, the tax credit is $200. A state tax credit will allow you to reduce the amount of your tax liability to the state or increase your refund from the state. If you donate the maximum $400, your Arizona tax bill would be $400 less or your refund would be $400 more. You may donate less than $400 and be eligible to receive the state tax credit in the amount of your donation. The amount you donate (up to $400) will be the amount you may claim as a state tax credit. You may split your $400 donation among more than one public school, but will still qualify for a maximum state credit of $400. Your donation also reduces your taxable income to the federal government, thereby reducing your tax burden to the federal government usually by 1/3 of the donation amount. For information, call the Deer Valley District Office at or 24-hour voic at Talk about the tax credit program and how easy it is. Remind them that they do not have to make the maximum donation at once. They can donate $20, $35, $60 at a time.

31 Getting Started is as easy as 1, 2, 3!
You’ve finished training. Complete and turn in your paperwork. Let the teacher or school know you are ready to get started! Getting started is as easy as 1,2,3. Step one is to finish your training – which you have just completed. Step 2 is to complete and turn in your registration card, service agreement and any other paperwork. Step 3 – simply contact the teacher or your school office and let them know you are ready to get started. Now is a good time to show the Bloodborne Pathogens video.

32 Questions?

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