1. Time Management Basic Level

2. Objectives By the end of this training, you will have:  Understood the importance of time management  Aim for better results through effective planning and clarifying objectives  Set high value goals and devise ways to spend more time towards these goals  Understood the importance of time management tools and how to use them

3. WIIFM Managing time helps in smooth life For everything there is time and space Life is no longer a struggle Plan your time and work your plan

4. Pre-work Survey Test your time keeping skills http://www.youtube.com/watch?v=85D-j9yJTuY http://www.youtube.com/watch?v=5y4XrPbfT4Q

5. Myths about time management  Myth 1: There's too much to do; I can't handle it all.  Myth 2: There's plenty of time; I can do that later.  Myth 3: I'm busier than usual right now, so it makes sense to shift some tasks off to another time.  Myth 4: Re-scheduling something to a later time is procrastinating.  Myth 5: This little task is not important.

6. What is Time Management? “Time management includes tools or techniques for planning and scheduling time, usually with the aim to increase the effectiveness and/or efficiency of personal and corporate time use’

7. Advantages of managing time  Reducing stress  Gaining time  Reducing avoidance  Promoting introspection and improvement  Staying motivated  Avoiding procrastination

8. Activity: I: Group Skit Discuss/Write out the activities where you loose time Reasons Solutions

9. Ways to keeping-Toolkit for time 80-20 Pareto principle Beat Procrastination Time Management Matrix Deciding Work Priorities SWOT Analysis Goal Setting Effective Scheduling Personal Goal Setting

10. 80:20 rule – Pareto Principle 80% of unfocussed effort generates only 20% of results. The remaining 80% of results are achieved with only 20% of the effort. Eat That Frog!!! http://www.youtube.com/watch?v=BygEHtRYddo

11. Beat Procrastination Step 1: Recognize that you're Procrastinating Step 2: Work out WHY you’re Procrastinating Step 3: Get over it!

12. Time Management Matrix Important UrgentNot Urgent III Not Import ant IIIIV

13. Time Management Matrix Importan t UrgentNot Urgent III (MANAGE)(FOCUS) CrisisPreparation/planning Medical emergenciesPrevention Pressing problemsValues clarification Deadline-driven projectsExercise Last-minute preparations for scheduled activities Relationship-building True recreation/relaxation Quadrant of Necessity Quadrant of Quality & Personal Leadership Not Importan t IIIIV (AVOID) Interruptions, some calls T rivia, busywork Some mail & reportsJunk mail Some meetingsSome phone messages/email Many “pressing” mattersTime wasters Many popular activitiesEscape activities Viewing mindless TV shows Quadrant of Deception Quadrant of Waste

14. Deciding Work Priorities Doing what we enjoy Concentrating on our strengths Understanding how to be excellent at our job STRENGTHSWEEKNESSES OPPORTUNITI ES THREATS http://www.youtube.com/watch?v=EnI9FMPgml8

15. Deciding Work Priorities – Doing what we enjoy It is important for our own quality of life that we enjoy our job. If we know broadly what we like and dislike, we will be able to move our job towards doing things that we enjoy. This is important as we are much more likely to do our job effectively if we love it than if we loathe it. http://www.youtube.com/watch?v=0nZWV_ffH4s

16. Deciding Work Priorities – Concentrating on strengths SWOT Analysis STRENGTHS What advantages do you have? What do you do well? What relevant resources do you have access to? What do other people see as your strengths? WEEKNESSES What could you improve? What do you do badly? What should you avoid? OPPORTUNITIES Where are the good opportunities facing you? What are the interesting trends you are aware of? THREATS What obstacles do you face? What is your competition doing? Are the required specifications for your job, products or services changing? Is changing technology threatening your position? Do you have bad debt or cash-flow problems? Could any of your weaknesses seriously threaten your business?

17. Deciding Work Priorities – How to be excellent at our job? What is the purpose of the job? What are the measures of success? What is exceptional performance? What are the priorities and deadlines? What resources are available? What costs are acceptable? How does this relate to other people?

18. Tools of the job  Activity Log – How do we spend our time?  Action Plan – Small scale planning  To-Do List – Tackling the right tasks first

19. Activity Devise the tools http://www.youtube.com/watch?v=5y4XrPbfT4Q

20. Planning to make the best use of our time – Effective Scheduling Scheduling is the process by which we plan our use of our time. By scheduling effectively, we can both reduce stress and maximize our effectiveness.

21. Planning to make the best use of our time – Effective Scheduling Identify the time we have available. Block in the essential tasks we must carry out to succeed in our job. Schedule in high priority urgent tasks and vital "house- keeping" activities. Block in appropriate contingency time to handle unpredictable interruptions. In the time that remains, schedule the activities that address our priorities and personal goals. Scheduling is a five-step process: http://www.youtube.com/watch?v=V7Ymh7j_cn0

22. Choosing to live our life our way – Personal Goal Setting What is goal setting? “Goal setting is a powerful process for thinking about our ideal future, and for motivating our self to turn this vision of the future into reality”

23. Choosing to live our life our way – Personal Goal Setting What are the uses of goal setting? Deciding what is important for us to achieve in our life Separating what is important from what is irrelevant, or a distraction Motivating our self Building our self-confidence, based on successful achievement of goals

24. Choosing to live our life our way – Personal Goal Setting Life Time Goals Attitude Career Education Family Physical Pleasure Public Service Financial

25. Choosing to live our life our way – Personal Goal Setting SMART Goals S - Specific M - Measurable A - Attainable R - Relevant T - Time-bound http://www.youtube.com/watch?v=0nZWV_ffH4s

26. "Time is like money, the less we have of it to spare the further we make it go." -Josh Billings Thank You