1. Strengthening of Internationalisation in B&H Higher Education WP4 Pilot activities of internationalisation Project number: 561874-EPP-1-2015-1-BE-EPPKA2-CBHE-SP "This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein" University of East Sarajevo Nenad Marković, MSc – prof. dr Dejan Bokonjić – prof. dr Stevan Trbojević Kick-off meeting, Ghent (Belgium)/ 24-27.01.2016.

2. Description Title : Pilot activities of internationalisation Work package type : Development Description : This WP aims to implement the pilot activities of internationalisation. The package seeks to implement everything that has been developed so far, through staff that are trained at EU partner insitutions, as well as through the Office of International Cooperation and student offices. This WP will contribute to a greater internationalisation of BH universities through practical implementation of the pilot activities selected from the internationalisation strategy. This WP aims to connect all of the already implemented activities under the supervision of the EU partner institutions. Strengthening of Internationalisation in B&H Higher Education WP4

3. Description The emphasis will be placed on the sustainability of these pilot activities considering that after the completion of the project no additional financial resources will be required. Strengthening of Internationalisation in B&H Higher Education WP4

4. Tasks Selection of pilot activities from all BH universities, Selection of mentors for all BH universities for implementation of pilot activities, Development of template for implementation of pilot activities, Implementation of selected pilot activities, Mentor’s visit, Comparative analysis conducted pilot activities at all BH universities. Strengthening of Internationalisation in B&H Higher Education WP4

5. Estimated start/ end date 03-07-2017 / 29-12-2017 Buckinghamshire New University Strengthening of Internationalisation in B&H Higher Education WP4 Lead organization

6. Related assumptions and risks Assumptions : the selections of priority internationalisation activities, all BH partners ought to be prepared for a comparative analysis Risks : wrong selection of pilot acativities, unpreparedness to implement the pilot activities, unpreparedness for making the comparative analysis Strengthening of Internationalisation in B&H Higher Education WP3

7. Outcome 4.1. Title : Selection of pilot activities and selection of mentor for each university Type : report, service/ product Description : Through this outcome each BH University should undertake a selection of pilot activities (minimum of 4 per University) which the institution considers to be the priority, and which are related to the realisation of developed strategy of internationalisation and indicators. The selected pilot activities should clearly connect the theory, human resources and practical training. All of the activities should be implemetned/ applied at each BH University through practical work. Strengthening of Internationalisation in B&H Higher Education 4.1.

8. Outcome 4.1. After the selection of pilot activities, each BH University will receive one mentor (the EU partners) who will monitor and control the progress of the pilot activities, in order to ensure their effective implementation. Pilot activities will be proposed by the Office of International Cooperation and student offices and on the basis of a final decision by the management of the University. This activity does not require any costs. Due date : 15-08-2017 Strengthening of Internationalisation in B&H Higher Education 4.1.

9. Outcome 4.1. Example of pilot activities Strengthening of Internationalisation in B&H Higher Education 4.1. Pilot activitiesUBLUNBIUNMOUESSVEMOUNSAUNTZUNZE Internationalization of curricula Programs in English Joint/double programs Summer schools for internat. students International students recruitment Distance learning Internationalization “at home” Students mobility Academic staff mobility Participating in international conferences Research cooperation External fundraising International promotion and information...

10. Outcome 4.2. Title : Creation of template for implementation of selected pilot activities Type : service/ product Description : As support to the selected pilot activities, a template will be designed which will be used for insertion of the pilot activities being implemented. This template anticipates offering a unique form for all pilot activities. The template will define the responsible person/office for a each pilot activity including the basic data, the nature of activities and the time of its execution, activity participants, expected outcomes, cooperation with institutions for the implementation of activities, human resources, equipment used, estimated costs of activities, funding, identifying potential risks, quality control and so forth. Strengthening of Internationalisation in B&H Higher Education 4.2.

11. Outcome 4.2. Inputs for this outcome are selected pilot activities to be inserted in the template. This activity will last for six working days. BH Universities will not participate in this activity. Due date : 15-09-2017 Strengthening of Internationalisation in B&H Higher Education 4.2.

12. Outcome 4.2. Staff costs Strengthening of Internationalisation in B&H Higher Education 4.2. Institution Number of days Total (EUR) Manager Teacher/ trainer TechnicianAdministration KU 6,0 1284 IPP 9,0 1233 Bucks 5,0 1070 CIP 5,0 400 HEA 5,0 400 RS HEAA 5,0 400

13. Outcome 4.2. Subcontracting costs Strengthening of Internationalisation in B&H Higher Education 4.2. InstitutionNature, type and specifications of the item Amount (EUR) HEA Translation services on local languages (bosnian, croatian, serbian) for WP4, outcome 4.2. 600

14. Outcome 4.3. Title : Implementation of pilot activities at partner universities Type : report, service/ product Description : In accordance with outcomes 4.1. and 4.2. this outcome relates to the implementation of selected pilot activities under the supervision of the EU partners. International office for cooperation and the Student Office will insert the selected pilot activities in the template under the supervision of the EU partners who will to put them into practice. This practical activity should include the integration of internationalisation at the University of academic programs, faculties and at University level. If certain problems are encountered during implementation, they will be resolved under the supervision of the EU partners. Strengthening of Internationalisation in B&H Higher Education 4.3.

15. Outcome 4.3. Networking is very important for this activity. Inputs for this activity are the developed templates and inserted data pertaining to pilot activities. This activity will last for 20 working days. All BH HEIs will participate in this activity. Due date : 15-12-2017 Strengthening of Internationalisation in B&H Higher Education 4.3.

16. Outcome 4.3. – example of template The Name and Scope of Selected Activity Strengthening of Internationalisation in B&H Higher Education 4.3. The Responsible Person College & Unit: Full Name: Title: Position: Address: E-mail: Phone: The Timetable and Character of Activity No.No. Name of Action/Stage Continuou s (tick) Periodic al (specify a period) One-time (tick) 1.1. 2.2. 3.3. … add rows if necessary Other description/comments (if necessary):

17. Outcome 4.3. Strengthening of Internationalisation in B&H Higher Education 4.3. Beneficiaries of the Activity No.Name/Type of Beneficiary Number One Year Perspective Five Year Perspective 1. 2. 3.… add rows if necessary Other description/comments (if necessary): Expected Outputs and Outcomes N o. Name/Type of Outputs (or Outcomes) Measure (if applicable) Reference to Document (Strategy, Mission, Plan, etc.) 1. 2. 3.… add rows if necessary Other description/comments (if necessary):.................

18. Outcome 4.3. Staff costs Strengthening of Internationalisation in B&H Higher Education 4.3. Institution Number of days Total (EUR) Manager Teacher/ trainer TechnicianAdministration UBL 20 1600 UNBI 20 1600 UNMO 20 1600 UES 20 1600 SVEMO 20 1600 UNSA 20 1600 UNTZ 20 1600 UNZE 20 1600

19. Outcome 4.3. Subcontracting costs Strengthening of Internationalisation in B&H Higher Education 4.3. InstitutionNature, type and specifications of the item Amount (EUR) UBL Printing reports of implemented pilot activities for WP4, outcome 4.3. 150 UNBI Printing reports of implemented pilot activities for WP4, outcome 4.3. 150 UNMO Printing reports of implemented pilot activities for WP4, outcome 4.3. 150 UES Printing reports of implemented pilot activities for WP4, outcome 4.3. 150 SVEMO Printing reports of implemented pilot activities for WP4, outcome 4.3. 150 UNSA Printing reports of implemented pilot activities for WP4, outcome 4.3. 150 UNTZ Printing reports of implemented pilot activities for WP4, outcome 4.3. 150 UNZE Printing reports of implemented pilot activities for WP4, outcome 4.3. 150

20. Outcome 4.4. Title : Visits of mentors Type : event, report Description : With an aim to assure efficient implementaiton of this outcome, EU partners will visit BH Universities to provide practical support. It will be expected of the EU partners to check the usage and data entry in the designed templates. The EU partner suggestions should point to European practices in the implementation of similar or identical activities. After the visit, Mentors should prepare a report about the implemented pilot activities, with recommendations for improvement. Strengthening of Internationalisation in B&H Higher Education 4.4.

21. Outcome 4.4. 2 of the EU partners will visit three universities (each) and one of the EU partners will visit two BH universities. The Mentor visit will last for five days for each of the EU partners. Preparation of annual reports by the EU Mentors will last a total of 16 working days. The translation of the Mentors’ reports will be provided in local languages for each BH University. Due date : 15-12-2017 Strengthening of Internationalisation in B&H Higher Education 4.4.

22. Outcome 4.4. Travel costs and costs of stay Staff costs Strengthening of Internationalisation in B&H Higher Education 4.4. Institution Number of participants Travel costsCosts of stay KU25501200 IPP27201200 Bucks25501200 Institution Number of days Total (EUR) Manager Teacher/ trainer TechnicianAdministration KU 10 2140 IPP 16 2192 Bucks 9 1926

23. Outcome 4.4. Subcontracting costs Strengthening of Internationalisation in B&H Higher Education 4.4. InstitutionNature, type and specifications of the item Amount (EUR) UBL Translation mentor's report on local language for WP4, outcome 4.4. 100 UNBI Translation mentor's report on local language for WP4, outcome 4.4. 100 UNMO Translation mentor's report on local language for WP4, outcome 4.4. 100 UES Translation mentor's report on local language for WP4, outcome 4.4. 100 SVEMO Translation mentor's report on local language for WP4, outcome 4.4. 100 UNSA Translation mentor's report on local language for WP4, outcome 4.4. 100 UNTZ Translation mentor's report on local language for WP4, outcome 4.4. 100 UNZE Translation mentor's report on local language for WP4, outcome 4.4. 100

24. Outcome 4.5. Title : Seminar of benchmarking implemented pilot activities Type : event, report, service/ product Description : After a series of implemented project activities and Mentor visits, BH Universities will present the current state at their home institutions. At this training, the EU partners should point out individually to each BH University the segments that need to be improved. All BH universities will be specifically analysed and benchmarking of the implemented pilot activities will be done. This will improve the quality of internationalisation and not only on the basis of the visits and Mentors’ reports, but on the level of cooperation between BH Universities. Strengthening of Internationalisation in B&H Higher Education 4.5.

25. Outcome 4.5. National/ entity authorities should indicate the possible consequences from the national/ entity level’s perspective and suggest means of improving the quality of internationalisation at BH universities. The training will last for four days, and the venue will be Bihac. All project partners are foreseen to participate in the organised event. Due date : 15-01-2018 Strengthening of Internationalisation in B&H Higher Education 4.5.

26. Outcome 4.5. Travel costs and costs of stay Strengthening of Internationalisation in B&H Higher Education 4.5. Institution Number of participants Travel costsCosts of stay KU1275480 IPP1360480 BUCKS1275480 UBL2 360 960 UNMO2 360 960 UES2 360 960 SVEMO2 360 960 UNSA2 360 960 UNTZ2 360 960 UNZE2 360 960 CIP1180480 HEA1180480 RS HEAA1180480 FMON1180480 MPKRS1180480

27. Outcome 4.5. Subcontracting costs Strengthening of Internationalisation in B&H Higher Education 4.5. InstitutionNature, type and specifications of the item Amount (EUR) UNBI Printing materials for WP4 (preparation for event) outcome 4.5. 300 InstitutionNature, type and specifications of the item Amount (EUR) Bucks Printing materials for WP4 (preparation for events, reports) 300

28. Strengthening of Internationalisation in B&H Higher Education