1. Procurement and Accounts Payable

2. Procurement Functionality Vendor Database – one database for payees –Multiple divisions –Multiple addresses –Contact Info –MBE/WBE Info Catalog Shopping –Populates a Requisition Requisitioning, with accounting strings

3. Procurement Functionality Quote Processing Purchase Order Processing –Transmission Methods –Recurring Payments –Amendments Concept of “Automatic Purchase Orders” Contracts

4. Processing an Invoice Start processing screen with key information Duplicate invoice checking Vendor and invoice information brought forward from PO Vendor remit to address updatable

5. Processing an Invoice Pay date calculated based on invoice date, terms date and processing date Ability to identify attachment, special handling instructions and additional check stub notes Accounts are charged at the line item level based on PO account distribution Additional charges can be entered as incurred

6. Departmental Review of PREQ Key document information in upper right hand corner Department can view attached image of invoice Departmental reviewer can review items processed and accounts charged Department can change accounts charged at the line item level or add accounts Department can approve, place on hold or request that the AP department cancel the PREQ document

7. Processing a Credit Memo Processing a credit memo –Credit memo can be processed against an invoice, a PO or at the vendor level –System checks for duplicate credit memo