1. Opportunities to Pilot a Local Integrated Data System In Broward County Sue Gallagher, Chief Innovation Officer sgallagher@cscbroward.org Christine Klima, Accounting Manager cklima@cscbroward.org

2. W HY I NVEST IN S HARED M EASUREMENT & D ATA ? ● Looks at the whole child ● Pinpoint needs in the community ● Allocate and align resources to meet needs more efficiently ● Develop predictive and prescriptive algorhythms ● Reduce duplication of effort (e.g., multiple assessments) ● Develop aggregated data for improvement of policies, practices and coordinated responses involving multiple entities ● Adjust and enhance programs as needed ● Focus agencies’ attention and effort on key goals and outcomes ● Ensure accountability among collaborating partners ● Fundraise more successfully ● Boost outcomes/make a measureable difference in the community ● Develop aggregated data to measure performance and effectiveness to achieve improved child & system outcomes

3. Best Practices for Integrated Data Systems* Develop a few key, low-cost demonstration projects to illustrate the value of integrated data systems to stakeholders before investing in a comprehensive system. Identify projects that use administrative data systems (i.e., service system performance measurement, policy development) and build on those successes prior to building case management data systems that share personal information that are more complicated and expensive. Use dedicated staff resources to manage the projects. Work with local private, public and philanthropic funders to grow the number of projects, leading to the creation of a more comprehensive integrated data system. * We consulted with the University of Pennsylvania’s Actionable Intelligence for Social Policy’s (AISP) Dennis Culhane in 2013 – 2014.

6. ItemProcess ControlParticipant RequirementGovernance RequirementTechnical Feature Data Confidentiality Acknowledgement Agreement for each logon. Retention & destruction Settings Agree to comply Establish policies & standards for: Which agencies have access Allowable data usage Retention & destruction Secure network, Secure storage Physical security of servers Official Business Use Only Require usage compliance forms upon access? Agree to comply Establish protocols for data use Review access logs Access logs Authorized Users Only Rapid disabling when termed Track training compliance Reminder notice when refresher training due No credential sharing Designated personnel list with notice of changes Training compliance Establish user eligibility policy Maintain list of users Review access logs Password standards Access logs Authentication Data Breach Prevention Confidentiality of system specifications? Review data breach attempt log Timely notice of data breach Establish data breach response policy & procedure. Data breach insurance? Low internet profile Data breach monitoring? Anti-virus Firewalls Data Transmission Restrictions Encryption Digital Signature for all transmission types Agree to limit restriction Log transmission? Establish transmission standards Review transmission events? Method to limit & log transmission events? Who what when where how & why Device Controls Restrict allowed devices Timeout/ lock settings on device? Agree to comply Dedicated devices? Set standard for timeouts/locking Maintain list of allowed devices with periodic update? Timeout/lockout Prevent access from not allowed devices? Print ControlsRestrict allowed devices?Require separate printer in secured location? Require locked cabinet in secure location Maintain list of allowed printers & locations? Inspect/Credential sites? Standards for paper storage? Prevent access to not allowed printers? We have begun a preliminary analysis of data sharing requirements using the DCF Data Sharing Agreement template

7. Existing Broward Resources and Expertise CSC utilizes a web based data system built and operated by CSCs across Florida called SAMIS. We also built a webservice (STAR) to download school district data for participants in CSC funded programs. CSC Broward and ChildNet (local CBC) built an integrated data system for 8 partners for youth aging out of foster care for $10k. In partnership with ChildNet, Broward Sheriff’s office (Child Protective Investigators), CSC and Algorhythm, we have predictive and prescriptive modelling and algorhythms for the continuum of child welfare services. We need a data warehouse to utilize and develop the modeling to reduce children entering Out of Home placement. CSC Broward has 4 Research Managers and an Assistant Director of Research with SPSS, Tableau, and Latent Class Analysis (in development with Casey Family Foundation) expertise. CSC received a federal Performance Partnership Pilot (P3) Grant with funds to begin building an integrated data system.

8. NEXT STEPS