1. SharePoint Taxonomy & Governance If I Don’t Mind, Will It Still Matter? Sean Stecker – Ensynch, Inc.

3. Evaluation Prizes Sponsored by:

6. Governance “The attempt to manage risk, cost and adoption” Taxonomy “A way of classifying things or concepts by similarities in structure, use, concepts, relationships or intent”

7. People Roles and responsibilities Gain scale through delegation/empowerment Process How to accomplish common tasks such as creating a new site or requesting new business requirements Technology Automate enforcement by leveraging: Policy, security settings, rights management Workflow, event handlers Policy Documented collection of principles - What site owners and developers should / should not do Information, Security, Blogging, and Customization are necessary elements

10. Can’t Find Information Duplicate Uploads Incorrect Search Results No Confidence Adoption Suffers Information Uploads Cease

12. SharePoint can be considered naturally organic and amorphous, empowering users which in turn can lead to content chaos Adam Buenz, WSS MVP The human mind organizes things into manageable sets and then works with the relationships between the things in the set. Mark Schneider - Mindsharp “It is extremely important to implement SharePoint right the first time because if you do not, you may spend twice as much to correct your mistakes after the fact.” Errin O’Connor – CEO, EPC Group

15. 2008 SharePoint Best Practices Conference – ICS Solutions

16. Groups in an organization are free to make their own decisions Decentralized Central authority makes decisions for all sub-groups in an organization Centralized Groups in an organization recognize a central authority’s right to set high-level policy but retain individual freedom Federated

17. Division Portals Groups & Teams Projects & Workspaces My Sites CentralPortal Business Taxonomy With Divisional Stakeholders Business Taxonomy With Divisional Stakeholders Per User Per User Ad Hoc Self Service w/ Life Cycle Management Ad Hoc Self Service w/ Life Cycle Management More Governance Less Governance

22. AdhocStructured Self Service Smaller Quota Faster Expiration OOB IT Provisioned Larger Quota Permanent Supported Dev env. $$$ Charge Back

24. Intranet Plan Operations Support Model Operations Roles and Responsibilities Change Management Corporate Design Guidelines Provisioning Infrastructure Environment Design Best Practices IT Plan Operations Policies and Tasks Training Plan Security Retention Taxonomy & Navigation Infrastructure Decommissioning Search Chargeback Structure

25. Develop a SharePoint Governance Guide / Plan / Strategy for your organization Develop best practices, top-level navigation Implement a Site Provisioning Process for all Sites and Subsites Implement Custom Development Standards Create a SharePoint training plan for your organization

28. "A major value point for governance is that it helps to pre- decide who wins in arguments before they come to a head" – Craig Roth, Burton Group 2009

33. IP Knowledgebase Delivery Documents Best PracticesBest Practices Design DocumentsDesign Documents Standard Operating ProceduresStandard Operating Procedures BlueprintsBlueprints IP Knowledgebase Ensynch’s Central Knowledge Repository Interrelated Data Sets “Crowd Sourced” Information Internal Tools & Utilities ScriptsScripts Ensynch WhitepapersEnsynch Whitepapers Sizing ToolsSizing Tools Code SnippetsCode Snippets Process DocumentsProcess Documents The Ensynch IPKB Silo’s of Information Just in Time Collaboration IPKB Knowledge Thought Leadership Guidance Experience Lessons Learned

35. 2007 Roles & Responsibilities Security Training Design Guidelines Architecture Navigation Etc. 2010 Social Computing Managed Metadata Records Management Resource Governor Content Organizer SharePoint Customization Options

36. Q & A?