1. Building an Extranet with Office 365 Without Spending a Ton of Money SharePoint Fest NYC

2. Paul Papanek Stork Principal SharePoint Architect for BlueChip Consulting Group http://www.bluechip-llc.com SharePoint MVP for 6 years SharePoint Microsoft Certified Master Author Developer’s Guide to WSS 3.0 MOSS 2007 Best Practices MCTS: WSS 3.0 Configuration Study Guide (70-631) Pro SharePoint 2010 Development for Office 365 Contact Information Email: Paul.Stork@bluechip-llc.com Blog: http://dontPaPanic.com/blog Twitter: @PStork

3. Agenda On-Premise Extranet Challenges SharePoint 2013 Licensing Changes Office 365 Primer PALs vs. CALs Designing an Extranet Inviting External Users Live Demonstration

4. What is an Extranet? Intranet Site – Used for collaboration or dissemination of information to Internal Users Internet Facing Site – Used to Publish information to Anonymous External Users Extranet Site – Used for collaboration or sharing of information between External and Internal Users

5. Who are External Users? Internal Users Your employees Onsite contractors Employees of your affiliates External Users Anyone who isn’t an Internal User

6. On-Premise Extranet Designs Edge Firewall – Single Firewall between SharePoint and Outside Users Back to Back Perimeter Network – Separate SharePoint Farm in a Perimeter Network Split Back to Back Perimeter Network – Separate SharePoint Farm with Internal SQL resources

7. On-Premise Challenges Infrastructure Firewall and DMZ adjustments Anti-virus (now that Forefront AV is gone) Multiple Authentication Providers Internal users - AD External users - Forms based Authentication Licensing External Users require Internet Licensing prior to 2013

8. 2013 Licensing Change 2007 Internet License for Enterprise only About $40,000 2010 SharePoint 2010 for Internet Sites, Standard $10,000 retail SharePoint 2010 for Internet Sites, Enterprise Still about $40,000 2013 External Users are FREE!

9. Office 365 Licensing Plans P - Small and Midsize Businesses E – Enterprise Businesses K – Kiosk Worker A – Education G – Government Online Services (ala Carte) Office Professional Plus Exchange SharePoint Lync

10. Licensing Differences

11. What are PALs? Client Access Licenses (CAL) One required for each Internal User Partner Access License (PAL) Allows External User Access – FREE! P1 Small – 500 Free P2 Midsize – 10,000 Free E Subscription – 10,000 Free

13. Typical Extranet Designs One Site Collection per Partner Easiest to Deploy No communication between Partners One Site Collection with Partner Sub Sites Root Site can be used for Overall Communication Break Security Inheritance on Sub-Sites More Complex Design to maintain

14. Important Limits Boundaries and Limits vary by Subscription Type E3 Key Boundaries and Limits 10GB + 500MB per licensed user total storage 1TB Max Quota per site collection (25GB for Trial) 10,000 site collections w/ 2,000 sub-sites 2GB File Upload limit 10,000 PALs for External Users

16. Enable Sharing Tenant Settings Used to set Global Limit Site Collection Sharing Two Levels of Sharing

17. Inviting External Users One Site Collection with Partner Sub Sites Enable Sharing – Off by Default Share Extranet Root Read Only Site Visitors Group Share Company Sub-Site Requires Breaking Security Inheritance Contribute Permission Company Members Group

18. Admin Groups By Default three Groups for each Site Collection Site Collection Owners – Full Control Site Collection Members – Edit Site Collection Visitors – Read Only New Sub-Site with Unique Security Can create up to 3 additional groups 3 Additional Groups can be created manually http://siteUrl/__layouts/15/permsetup.aspx

20. Managing External Users Withdraw Invitations Site Settings>Users and Permissions>Access requests and invitations. Closing an Anonymous Guest Link Delete Guest Link on Open Menu in Library Remove External Users Configure SharePoint Online Management Shell Must be a SharePoint Online Global Admin

21. SharePoint Online Management 1.Install PowerShell 3.0 2.Install the SharePoint Online Management Shell 3.Start > All Programs > SharePoint Online Management Shell. 4.Connect-SPOService -Url https://extranetsite.sharepoint.com -credential AdminId Get-SPOExternalUser -Position 0 -PageSize 30 -Filter @testsite.com Remove-SPOExternal User -UniqueIDs @”GUID”

23. Avoiding Pitfalls Take advantage of an O365 Trial Do a Cost Benefit Analysis Name Groups Carefully Consider SharePoint Online Only

24. Additional Resources Sign-Up for an Office 365 thirty day Trial http://tinyurl.com/O365trial http://tinyurl.com/O365trial Windows PowerShell for SharePoint Online http://tinyurl.com/SptOnlinePowerShell http://tinyurl.com/SptOnlinePowerShell Manage external sharing for your SharePoint online environment http://tinyurl.com/ManageExternalUsers http://tinyurl.com/ManageExternalUsers SharePoint Online Service Description Comparison http://technet.microsoft.com/en-US/office365/fp123607 http://technet.microsoft.com/en-US/office365/fp123607 SharePoint Online: software boundaries and limits http://tinyurl.com/SptOnlineLimits http://tinyurl.com/SptOnlineLimits