1. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf Upgrading to GLCC Dave Hoy and Bobbi Jennings

2. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf PROCESS & TIMELINE

3. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf Process & Timeline – Approximately 5 weeks Prior to your initial call with your Upgrade Lead (Bobbi or Linda) – Your GLCC System will be created from our model system – Initial customizations of your GLCC System to match your CSO System Weeks 1 and 2 – Admin training in GLCC System Watching training videos Verifying customizations Q&A calls with your Upgrade Lead

4. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf Process & Timeline – Approximately 5 weeks Weeks 3 & 4 – Data imported into your GLCC System from your CSO System Imports will be mapped and completed by your Upgrade Lead – Your review of imported data Week 5 – Final Data Import of items created since initial import – Launch of your GLCC System You will need to notify your users with the new login URLs CSO System login pages will be disabled and memos updated to direct users to your new GLCC System login pages

5. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf Data Import Details Data will be imported for all major data entities in CSO – Students / Mentors / Alumni – Admin Users / Faculty – Employers / Contacts – Jobs / Interviews Schedules – Events / Workshops / Advising Appointments – Observation Notes – Resumes / Cover Letters / Other Documents – Includes transactional details (signups, applicants, etc.)

6. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf Data Import Details Specific Customizations that will NOT be migrated – Documents/Links in the Resource Library – Mass Email Templates – Custom Saved reports – Custom Menu links – Specific Announcements – Record Merge documents – Copies of Surveys – Customized memos with additional information – Student Education and Work History section

7. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf WHAT YOU CAN BE PREPARING

8. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf Items to prep prior to starting the upgrade Data clean-up Gather the custom data items not being migrated Branding Items – Hex codes for a primary color and a secondary color – Logo for banner 300 x 100 pixels Full Color /.PNG file preferred Transparent Background IT related items – Authentications (GLCC SSO) – Automated Student Uploads (GLCC API)

9. 2016 CSO System Training & Networking Conference / Copyright © 2016 #csoconf Questions?