1. How to submit a Request for a New vendor, Change to an Existing Vendor or upload a Stipend Online Vendor Request Form

2. Vendor Request Form Overview Benefit of the vendor request form instead of email Vendor request form link How to fill out the for Email notification samples Form workflow process Stipend request Additional info Questionnaires

3. On-line form instead of Email Procurement Management has set up a formal process for handling vendor requests. Our objectives are the following: Complete information the first time Eliminate or reduce emails and/or phone tags Improve processing time of the request Email Notifications Have a secure place to upload a W-9 form (if you have it) If the W-9 is not provided the system will send a blank W9 to vendor only if the email address is provided

4. Vendor Request Form Link Bookmark this link: utpa.edu/VendorRequest It is also located on the iShop Home Page under “Other Resources” You will need to login with your UTPA Credentials

5. Completing the On-line Vendor Request Form Type of the request For New Vendor requests that are not in the system, you will need to fill in all the required information For Change to Current Oracle Supplier, you will need to fill in the existing Supplier Number and the data that has changed

6. Completing the On-line Vendor Request Form Choose the Payee Type Company Employee Individual Stipends Students

7. Completing the On-line Vendor Request Form Finding the supplier number in Oracle for an existing vendor

8. Completing the On-line Vendor Request Form Finding the supplier number in iShop for an existing vendor

9. Completing the On-line Vendor Request Form Files to upload W-9 attachment in PDF, PNG, JPG or JPEG formats only Stipend attachment in PDF, PNG, JPG or JPEG file formats only

10. Completing the On-line Vendor Request Form Email notifications You will receive an email notification after a successful submission You will receive another email notification when the request has been completed or rejected.

11. Completing the On-line Vendor Request Form Email notification Samples

12. Completing the On-line Vendor Request Form Form Workflow Submit Request Requestor receives email confirmation Purchasing/AP Processes Request End Result email Notification sent

13. Completing the On-line Vendor Request Form Stipend Request Information Accounts payable processes the stipend requests, please check with AP before submitting the stipend request Follows the same workflow process Contact AccountsPayable@utrgv.edu for more information.AccountsPayable@utrgv.edu

14. Completing the On-line Vendor Request Form Common Errors when submitting a request Incorrect spelling of: Company name Contact name Individual name Punctuation Email address

15. Completing the On-line Vendor Request Form Additional Information For all Travel related vendors, contact Travel Office prior to vendor request: Lodging, Charter Bus, and Car Rentals Travel Registration

16. Completing the On-line Vendor Request Form Questions Contact: vendorrequest@utrgv.edu