1. Department of Child Support Services
“Managing Your Grant”
Presenter:
Tammi Tilford
Kern County
Department of Child Support Services

2. “Managing Your Grant” Award Letter Grant Number Funding Time Period
Reporting Requirements
Federal Monitoring
Project Specialist
Grant Management Specialist

3. “Managing Your Grant”
You’ve got the money, now what?
A review….

4. “Managing Your Grant” What is your plan to manage your new grant?
Are contracts required?

5. “Managing Your Grant” Implementation Objective Financial Evaluation
Partners
Staffing
Outreach
Measurement
Deliverables
Reporting

6. “Managing Your Grant” Review Project Objective
What is your hypothesis?
How will you seek to achieve your objective?
What is the anticipated outcome?

7. “Managing Your Grant” Financial Financial Responsibility
What do you need to purchase?
Professional Services
Equipment
Furniture
Marketing Materials
Time Studies
Tracking
Financial Reporting

8. “Managing Your Grant” Establish a Project Timeline Events Activities
Financial/Budgeting
Deliverables b

9. “Managing Your Grant” How will you establish your Program Evaluation?
University vs Private
Initial Program Evaluation
Mid-Term Evaluation (Optional)
Final Evaluation
Implementation

10. “Managing Your Grant” Who are your partners
What is their commitment to ensuring success of the project?

11. “Managing Your Grant” Staffing
Who will you choose to work the project?
What skill sets are needed
Number of staff
Staff Classifications
Supervisor?
Selecting Staff
Volunteer
Select Staff

12. “Managing Your Grant” Getting Buy-In Staff Partners Stakeholders
Special Informational Sessions
Internal Outreach Campaign
Partners
Partner meetings
Collaborative Meetings
Stakeholders
Outreach
Community
Project Presentations

13. “Managing Your Grant” Measuring your Success How will you track data?
What are you tracking?
Tracking Resources?
Excel Spreadsheet
Access Database
Other databases

14. “Managing Your Grant” Reporting Processes Quarterly Progress Report
Reporting Periods
Major Activities and Accomplishments
Problems
Significant Findings & Events
Disseminating Activities
Activities Planned for next reporting period
Annual Continuation Application
Funding Extension Report

15. “Managing Your Grant” Is there an expected deliverable? What is it?
When is it due?

16. “Managing Your Grant” Lessons Learned Circumstances have changed
Reduced Partner Funding
Reduced/changed focus
Outside Influences
Unions
Change in Leadership
Contact with Federal Monitor
Extension Waiver of Grant
Late start

17. “Managing Your Grant”
Even if the results of your theory prove to be different then you originally planned, there are still lessons to be learned and there may be other successes.

18. “Managing Your Grant”
Remember when managing a grant, you must be flexible.