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THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT: 1. A comprehensive rationale for funding; 2. Measurable objectives and performance indicators/performance.

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Presentation on theme: "THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT: 1. A comprehensive rationale for funding; 2. Measurable objectives and performance indicators/performance."— Presentation transcript:

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2 THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT: 1. A comprehensive rationale for funding; 2. Measurable objectives and performance indicators/performance measures; 3. Multiple assessment techniques; THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT: 1. A comprehensive rationale for funding; 2. Measurable objectives and performance indicators/performance measures; 3. Multiple assessment techniques;

3 THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT : 4.Statements on the impact of the program for various constituents; 5.Documented and analyzed outcomes; and, 6.Documented use of results to improve the program. THIS WORKSHOP WILL ADDRESS WHY THE FOLLOWING ARE IMPORTANT : 4.Statements on the impact of the program for various constituents; 5.Documented and analyzed outcomes; and, 6.Documented use of results to improve the program.

4 Government Performance and Results Act ◦ Holds federal agencies accountable for achieving program results ◦ Requires setting goals and public reporting ◦ Seeks to reduce waste and inefficiency Government Performance and Results Act ◦ Holds federal agencies accountable for achieving program results ◦ Requires setting goals and public reporting ◦ Seeks to reduce waste and inefficiency

5 SINCE FEDERAL GRANT FUNDS ARE RESTRICTED AND DESIGNED TO STRENGTHEN THE AREA FOR WHICH THE GRANT WAS AWARDED, PRINCIPAL INVESTIGATORS MUST HAVE KNOWLEDGE OF AND EXPERIENCE IN PLANNING AND ASSESSMENT!!!!

6 ASSESSMENT AND EVALUATION TECHNIQUES MUST BE DEVELOPED AS YOU CONCEPTUALIZE THE THE PROPOSED PROGRAM

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8 Student Evaluation of Faculty Department Accreditation Student Grades Retention/Attrition Rates Occasional Survey Final Exams Personnel Evaluations Exit Exams - Licensure Exams Exit Competencies in Skill Courses Regional/National Accreditations

9 Success of graduates as evidenced by high employment and wage rates Success of transfer students Access and progress for minority and disenfranchised students Positive service to business, industry, and the existing work force

10 Positive image held by the community Economic and social well-being of the region

11 1. Student Enrollment Database 2. Financial Affairs, Resource Management, Personnel, Computer Services, Finance, Purchasing 3. Student Development Services, Admissions, Career Services, Registrar, Placement Testing Center 4. Surveys

12 To effectively evaluate your activities, evaluative criteria must be concentrated or related to the following areas: Measurable Goals and Objectives Measurable Student Learning Outcomes/General Outcomes/Performance Outcomes Faculty/Staff Performance Indicators

13 Academic Programs Institutional Support Services Administrative Support Services Administrative Leadership Financial Management Governing Board

14 CONTINUED External Relations Institutional Self-Improvement

15 IF YOU DON’T START WITH A COMPREHENSIVE PLAN OF OPERATION, IT IS DIFFICULT TO CLOSE THE GAP AT THE END OF THE GRANT PERIOD! TAKE TIME WHEN DEVELOPING THE PLAN TO ENSURE THAT THE OBJECTIVES AND PERFORMANCE INDICATORS/ANTICIPATED RESULTS ARE MEASURABLE! IF YOU DON’T START WITH A COMPREHENSIVE PLAN OF OPERATION, IT IS DIFFICULT TO CLOSE THE GAP AT THE END OF THE GRANT PERIOD! TAKE TIME WHEN DEVELOPING THE PLAN TO ENSURE THAT THE OBJECTIVES AND PERFORMANCE INDICATORS/ANTICIPATED RESULTS ARE MEASURABLE!

16 DEFINITION OF WORDS YOU MUST CONSIDER WHEN YOU BEGIN TO DEVELOP YOUR PROPOSAL GOAL -A broadly stated result; or, the restatement of a key strategy. TO IMPROVE FRESHMAN AND SOPHOMORE STUDENTS’ READING AND WRITING SKILLS. GOAL -A broadly stated result; or, the restatement of a key strategy. TO IMPROVE FRESHMAN AND SOPHOMORE STUDENTS’ READING AND WRITING SKILLS.

17 DEFINITIONS OBJECTIVE -A specific measurable, time-phased result: Process Outcomes Objective OBJECTIVE -A specific measurable, time-phased result: Process Outcomes Objective

18 DEFINITIONS PROCESS OBJECTIVE: TO ESTABLISH A READING AND WRITING CENTER. OUTCOMES OBJECTIVE: TO ENSURE THAT 75% OF THE FRESHMAN AND SOPHOMORE STUDENTS PASS THE MID-LEVEL ENGLISH EXAM BY REQUIRING THEM TO COMPLETE A MINIMUM OF THREE (3) HOURS A WEEK OF INTENSIVE STUDY IN THE READING AND WRITING CENTER, EACH SEMESTER. PROCESS OBJECTIVE: TO ESTABLISH A READING AND WRITING CENTER. OUTCOMES OBJECTIVE: TO ENSURE THAT 75% OF THE FRESHMAN AND SOPHOMORE STUDENTS PASS THE MID-LEVEL ENGLISH EXAM BY REQUIRING THEM TO COMPLETE A MINIMUM OF THREE (3) HOURS A WEEK OF INTENSIVE STUDY IN THE READING AND WRITING CENTER, EACH SEMESTER.

19 DEFINITIONS TASK - An activity which contributes to the achievement of a pur pose, goal or objective. TO ORDER EQUIPMENT FOR THE READING AND WRITING CENTER. TO HIRE THE DIRECTOR OF THE CENTER. TASK - An activity which contributes to the achievement of a pur pose, goal or objective. TO ORDER EQUIPMENT FOR THE READING AND WRITING CENTER. TO HIRE THE DIRECTOR OF THE CENTER.

20 DEFINITION OF WORDS USED IN PLANNING STRATEGY--FOR THE INSTITUTION A key priority method for achieving the Long- Range “Vision” of the institution. STRATEGY--FOR TITLE III A key priority method for achieving the outcomes delineated in the objectives and and performance indicators. STRATEGY--FOR THE INSTITUTION A key priority method for achieving the Long- Range “Vision” of the institution. STRATEGY--FOR TITLE III A key priority method for achieving the outcomes delineated in the objectives and and performance indicators. TO ESTABLISH A READING WRITING LABORATORY.

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25 MEASURABLE OBJECTIVES AND ANTICIPATED RESULTS/PERFORMANCE INDICATORS EXCELLENT ASSESSMENT AND EVALUATION SYSTEM MEASURABLE OBJECTIVES AND ANTICIPATED RESULTS/PERFORMANCE INDICATORS EXCELLENT ASSESSMENT AND EVALUATION SYSTEM

26 EXCELLENT SYSTEM FOR DOCUMENTING AND MONITORING PROGRESS ADEQUATE BUDGET EXCELLENT SYSTEM FOR DOCUMENTING AND MONITORING PROGRESS ADEQUATE BUDGET

27 THE ACTIVITY’S OBJECTIVES ARE THE FOUNDATION FOR ASSESSMENT EXAMPLE OF A MEASURABLE ACADEMIC OBJECTIVE: Begin objectives with the intended outcome To ensure that 90% of the incoming freshman cohort sits for the CLA within the first semester of the freshman year Begin objectives with the intended outcome To ensure that 90% of the incoming freshman cohort sits for the CLA within the first semester of the freshman year

28 MEASURABLE ACADEMIC OBJECTIVE : Say how you plan to do it by placing the CLA assessment as a requirement of the first-year orientation course Say how you plan to do it by placing the CLA assessment as a requirement of the first-year orientation course

29 MEASURABLE ACADEMIC OBJECTIVE: State by when,annually THE OBJECTIVE IS: To ensure that 90% of the incoming freshman cohort sits for the CLA within the first semester of the freshman year by placing the CLA assessment as a requirement of the first- year orientation course, annually. State by when,annually THE OBJECTIVE IS: To ensure that 90% of the incoming freshman cohort sits for the CLA within the first semester of the freshman year by placing the CLA assessment as a requirement of the first- year orientation course, annually.

30 EXAMPLE OF AN ADMINISTRATIVE OBJECTIVE: Begin objectives with the intended outcome: To guarantee that current students and former students requesting transcripts receive them twenty- four (24) hours after the request is made) Begin objectives with the intended outcome: To guarantee that current students and former students requesting transcripts receive them twenty- four (24) hours after the request is made)

31 EXAMPLE OF AN ADMINISTRATIVE OBJECTIVE: Say how you plan to do it by implementing the course audit module of the administrative computing system) Say how you plan to do it by implementing the course audit module of the administrative computing system)

32 State by when, by September 30, 20??.) THE ADMINISTRATIVE OBJECTIVE IS: To guarantee that current and former students requesting transcripts receive them twenty-four (24) hours after the request is made by implementing thecourse audit module of the administrative computing system, by September 30, THE ADMINISTRATIVE OBJECTIVE IS: To guarantee that current and former students requesting transcripts receive them twenty-four (24) hours after the request is made by implementing thecourse audit module of the administrative computing system, by September 30, 2011.

33 BASELINE DATA REMEMBER: When Writing Objectives and Performance Indicators, if your intended outcome is to increase in a factor, you must provide baseline data at the end of the objective (i.e., Baseline: /1000, 65%)

34  WHEN REPORTING DATA Build Upon Your Data From One Quarter To The Next By Collecting Data In This Manner, You Will Know If Your Objectives Are Reasonable Of It They Need To Be Modified.

35 ALL DATA MUST BE CONTINUALLY ANALYZED AND THE RESULTS USED TO STRENGTHEN YOUR OBJECTIVES, PERFORMANCE MEASURES, IMPLEMENTATION STRATEGIES AND YOUR OUTCOMES

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37 NOW LET’S GET DOWN TO BUSINESS: IT’S YOUR TURN TO DEVELOP A MEASURABLE OBJECTIVE FOLLOWING THESE GUIDELINES:

38 BEGIN THE OBJECTIVE WITH THE INTENDED OUTCOME TELL HOW YOU WILL ATTAIN THIS OUTCOME BY WHEN (BASELINE DATA)


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