1. 1 Pack Committee Excellence Excellence Program & Training Conference 2014 Sonya Warner, Instructor

2. Pack Committee Basics WHY DO WE NEED A COMMITTEE? 2

3. Pack Committee Basics 3 Charter Org Representative Committee Chair Other Committee Members Treasurer Secretary Cubmaster Den Leaders Den Chiefs Asst Den Leaders

4. Pack Committee Basics Pack Committee Chair –Oversees all administrative and support functions of Pack program –Leads Pack Committee Meetings –Recruits new leaders to fill vacancies with Charter Org Rep approval –Helps to develop and approve annual Pack program and budget –Approves expenditures –Supports the Cubmaster and Den leaders –Supports unit rechartering 4

5. Pack Committee Basics Secretary –Records meeting minutes and distributes agendas for all Committee meetings. –Assists Chair with administrative duties –Helps process applications –Assists with pack communication: e-mails, letters of thanks, etc –Distributes pack calendar and provides event reminders –May keep inventory of Pack equipment if there is no Quartermaster 5

6. Pack Committee Basics Treasurer –Keeps track of pack finances: income, expenditures –Helps to establish annual pack budget –Works with Committee on coordinating fundraisers –Provides monthly report at Committee meetings –Collect dues and works with Membership Coordinator on renewals and Boy’s Life subscription tracking –Provides reimbursement of expenses and Petty Cash as needed 6

7. Pack Committee Basics Other Committee Members: –Quartermaster –Advancement Chair –Outings Coordinator –Membership Coordinator –Public Relations Coordinator –Friends of Scouting (FOS) Coordinator –Event Coordinators 7

8. Pack Committee Basics Questions so far? 8

9. Pack Program Planning A goal without a plan is just a wish. - Antoine St Exupery 9

10. Pack Program Planning You have a Pack Committee Chair, a Treasurer, and Secretary… It should be smooth sailing, right? Think again. http://youtu.be/DYu_bGbZiiQ 10

11. Pack Program Planning Don’t let your unit fall into confusion! Committee Meeting tips: –Keep meetings brief –Be well-organized –Try not to get off track –Meet regularly, at least once per month –Use an agenda format that works! (See Dashboard example) 11

12. Pack Program Planning Pack Program and Calendar – What FUN are you going to have this year? How often will you meet? Consider: –School District calendars –Holidays –Council and District events, fundraisers, and service projects –Boy Scout events 12

13. Pack Program Planning Plan Ahead for events and activities – Communicate volunteer needs to your Pack early Remember to reserve event spaces and entertainment 13

14. Pack Program Planning Pack Budget – How will you fund your FUN? Define your costs: –Rechartering –Events and outings –Den allowances –Gear purchases –Pack ‘swag’ 14

15. Pack Program Planning Pack Budget – Define your income: –Dues –Fundraisers and donations Fundraiser rules and limitations –Council approved/endorsed fundraisers –All other fundraisers must be approved by Council (see handout) –Units cannot accept direct monetary donations 15

16. Pack Program Planning Leaving a Legacy - Keep records Train your replacement Remember successes and failures 16

17. Pack Strategy Define your Pack Profile: Small Pack? Large Pack? Tailor your Strategy to your current profile 17

18. Pack Strategy: Small Pack Doing ‘more’ with ‘less’ Goals may include: Membership and volunteer growth More activities and special events Pack gear purchases 18

19. Pack Strategy: Large Pack ‘Herding cats’ Goals may include: Den size management Coordination of many events and volunteers Meeting higher fundraising requirements Leader training 19

20. Pack Resources Need help? Just ask! Unit Commissioner District Executive Attend a District Roundtable meeting in your area Go to myscouting.org for training videos and resources 20

21. Pack Resources Need help? Just ask! Remember your tools: Journey to Excellence Scorecards Check your District and Council calendars for training opportunities Wood Badge ( Ask me about it! ) 21

22. Pack Resources Any Questions? 22