1. Page 1 Enterprise Data Warehouse Project Executive: Barbara Chmielewski Project Manager: Anita Sharma

2. Page 2 UNSW aims to achieve a target state of an integrated view of University data EDW Staff Person Job Arrangement Leave Remuneration Student Student Profile Enrolments Timetables Courses and Programs Research Research Income Research Output Publications Grants Facilities Buildings Equipment Furniture Learning &Teaching Others to be identified The target business model for UNSW data is a work in progress, led by the Business Reporting and Intelligence, and Data Governance (BRIDG) office, it will be developed over a period of time with input from business stakeholders from across the university.

3. Page 3 The approach towards Integrated UNSW data UNSW Conceptual Business Data Model Data Marts Dashboards Reports  Top down – Develop Long Term Business Model - Work in progress led by BRIDG Input from UNSW Business  Bottom Up – Address Current Business Priorities Work in progress through Projects Priorities Decided by the Business UNSW Integrated Data Warehouse UNSW is taking a two way approach in building an Integrated Enterprise Data Warehouse Increments UNSW Integrated Data Model

4. Page 4 In March 2014, EDW Release 1 delivered: EDW Foundation: Implemented technical infrastructure and system capability Implemented automated data reconciliation capability in EDW HR – Staff Increment 1: HR Data Mart with the following staff data sets: Person – E.g. gender, disability, age, ethnicity Arrangement – E.g. employment basis, term, function Jobs - types of common jobs. E.g. Executive Officer, Lecturer 6 Staff reports for internal use by HR EDW Release 1 Status Longitudinal data 1.Headcount 2.FTE 3.Hires 4.Terminations Snapshot Dashboards 1.Workforce profile 2.Diversity profile

5. Page 5 The current state of EDW integrated view of UNSW data after Release 1 EDW Staff Person Job Arrangement EDW Release 1

6. Page 6 Business Priorities & Options for EDW Release 2 Priorit y Initiative NamePotential Source Systems Involved Business Stakeholder Consulted Tentative Implementation 1Student 1 a)HR & EDW Alignment with HR V9.2 b)Drop 1 (Data Acquisition) c)Drop 2 (Data Mart, Reports) NSS SIMs, UAC REP 11, REP 01,REP 02 Megan Butler Gill Kirk Nov/Dec 2014 Apr/May 2015 2L & T 1 a)HR & EDW Alignment with HR V9.2 b)L & T 1 – (Data Acquisition, Data Mart, Dashboard) NSS CATEI, MOODLE Megan Butler Stephan Marshall Nov/Dec 2014 Mar/Apr 2015 3Staff 2 a)HR & EDW Alignment with HR V9.2 b)HR Leave (Data Acquisition, Data Mart & Reports) NSS Megan Butler Nov/Dec 2014 4Research 1 a)HR & EDW Alignment with HR V9.2 b)Grants (Data Acquisition, Data Mart & Reports) NSS InfoED, Fund Code, Row Level Security Megan Butler Barbara Chmielewski Nov/Dec 2014 In April 2014, the following business priorities were reviewed and approved by the EDW board for the next EDW Release 2:

7. Page 7 Post Release 2 state of EDW integrated view of UNSW data EDW Staff Person Job Arrangement Student. TBC EDW Release 1 EDW Release 2

8. Page 8 MilestoneMar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sept 14 Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Board Approval on Scope IT Resources Engaged Business Resources Engaged Dependencies Data & Report Requirements Identified CHECKPOINT – Requirements & Data Glossary Ready to proceed? EDW Data Model Solution Design Test Plan & Scenarios Completed Service Definition Completed Build Completed Testing Completed Implement Warranty High Level Project Milestone Schedule Milestone Key Baseline Current (brought forward) Current (pushed back) Last ReviewCompleted The following schedule will be validated after the detailed requirements gathering phase is complete. Tranche 1 Tranche 2 Data Mart and Reports Design Data Capture Design 3NF Design 3NF Build Data Mart and Reports Test Data Mart & Reports EDW Alignment With HR Upgrade Implement Data Capture Implement Data Mart and Reports Tranche 3 1 Dependencies Data Glossary from Data Governance Source Data Capture Prototype Test Results 1 3 2 Tranche 1 commenced in April 2014 and will complete by July 2014. We are here

9. Page 9 Student 1 Business support team Suggested Business resource requirements for Student 1 Domain/ Increment Generic Business Role Business Resource Name WGBAG Board Student 1Domain Strategy OwnerIain Martin Student 1Domain Data OwnerRob Morrell Student 1Change ChampionGill KirkChair Student 1Business Resource LeadChange Champion Student 1Requirements SMEStudent SME - Sonia Nitchell Student SME - Andrew Knight Faculty SME – Fiona Maclean Finance SME – Megan Samuel BRIDG SME – Emily Webber BRIDG SME - Matt Forner BRIDG SME – Ray McGill Student 1Source System SME for SIMs, UACRichard Sanchez (delegate for Rob Morrell) Student 1Business UAT and PIV LeadChange Champion Student 1Business Communications LeadChange Champion Student 1Business Training LeadChange Champion Student 1Data Governance LeadBarbara Chmielewski (delegate from BRIDG) Student 1One Business Lead from each User Group Academic – Gill Kirk Admissions – Shane Griffin International – Alek Voninski or Krista Arief Research – Lucian Hiss Divisional Business Units – Daniel Owens Faculties – Fiona Maclean (Melissa R - backup) Finance – Megan Samuel BRIDG – Emily Webber

10. Page 10 Suggested Business resource requirements for HR & EDW Alignment Domain/ Increment Generic Business RoleSuggested Business Resource Name BAG Chair Board HR 1.1Domain Strategy OwnerDavid Ward HR 1.1Domain Data OwnerDavid Ward HR 1.1Change ChampionMegan Butler HR 1.1Business Resource LeadChange Champion HR 1.1Requirements SMEMegan Butler HR 1.1Source System SME for SIMsMegan Butler HR 1.1Business UAT and PIV LeadChange Champion HR 1.1Business Communications LeadChange Champion HR 1.1Business Training LeadChange Champion HR 1.1Data Governance LeadMegan Butler HR 1.1One Lead from each User GroupHR – Megan Butler HR Business support team

11. Page 11 EDW BAG Members List NameFaculty/DivRoleRespResponsibility Business Reviewed & Approved? BAG Members/Business Leads Gill Kirk (BAG Chair)Academic DVCABusiness LeadSign offChange Champion & Requirements owner Student 1Y Shane GriffinAcademic AdmissionsSME & LeadSign off Representing PVCS for requirements, Testing, Training, BAU and CommunicationsY Richard SanchezAcademic StudentSME & LeadSign offDelegated Data Owner - StudentY Rob Morrell (Delegate Richard Sanchez)Academic StudentSME & LeadSign offData Owner - StudentY Alek Voninski or Krista Arief Academic InternationalSME & LeadSign off Representing PVC International, for requirements, Testing, Training, BAU and CommunicationsY Megan SamuelFinanceSME & LeadSign offRepresenting Finance requirements, Testing, Training, BAU & CommsY Fiona MacleanAll FacultiesSME & LeadSign off Representing all Faculties - Requirements, Testing, Training, BAU & CommunicationsY Melissa RoughleyAll Faculties SME &Backup Support LeadSign offBackfill for Fiona Mclean if requiredY Emily WebberBRIDGSME & LeadSign off Responsible for Reverse engineering requirements, Testing, Training, BAU & Comms & Data Governance Y Megan ButlerHRSME & LeadSign offData Owner - HRY Lucian HissResearchSME & LeadSign off Representing Research - Requirements, Testing, Training, BAU & CommsY Daniel OwensAll Divisional UnitsSME & LeadSign off Representing Divisional Bus. Units - Reqs, UAT, PIV, Comms, TransitionY Anita SharmaProject EDW Project Manager Y Georgette Aravena-DelormeProject Responsible for leading the business activities - Requirements, UAT, PIV, Communication and BAU TransitionY EDW Project Contacts

12. Page 12 EDW Board Members Project ExecutiveBarbara Chmielewski Senior Supplier – representing ITDenise Black Senior User – representing EDW Business System OwnerBarbara Chmielewski Senior User - representing EDW Student 1 Change ChampionGill Kirk Senior User - representing EDW HR Data OwnerDavid Ward Senior User - representing Divisional Business UnitsDaniel Owens Senior User - representing FacultiesEmma Bowen Following the consultations with DVCA, the following members have been nominated to form EDW Release 2 Board:

13. Page 13 EDW Release 2 – Current Stage Update The project has commenced detailed planning with the Change Champions and Release 2 BAG, with a specific focus to develop the following in April and May: 1.Requirements Gathering Approach 2.Roll-out approach (Coverage) 3.Testing approach 4.Training approach 5.Communications Approach 6.Go Live and BAU transition approach Project Team will facilitate information gathering through emails and workshops, Lead BA (Georgette Aravena-Delorme) will work with Change Champions (+ nominated business leads) to confirm project scope

14. Page 14 EDW Release 2 - Delivery Approach Requirements gathering 1.BRIDG will Reverse Engineer requirements 2.EDW BA will facilitate workshops to collect and consolidate information 3.Nominated business leads and data governance (BRIDG) will approve requirements 4.The requirements will be validated through prototyping IT Design and Build 1.Source the Data 2.Develop integrated data model 3.Build Business rules, Data Mart and Reports Transition to BAU 1.Post Implementation validation by the business 2.BAU operating model developed by IT and Business 3.Go Live