1. Minnesota’s Transition to NIBRS Patti Zafke, MN NIBRS/ CRS Coordinator

2. Minnesota’s Crime Reporting Landscape Total population 5,420,380 311 Reporting Agencies – 97% agency participation – Representing 99% of the state’s population

3. Why did Minnesota choose NIBRS?

4. Criminal Justice Reporting System Replacement Analysis 2012 – Explored options for replacing Summary crime reporting system – Gathered information from other states – Conducted analysis on current reporting vs. future reporting – Engaged focus group – Awarded state funding in 2013

5. Business Drivers  Outdated technology  Information sharing  Standardized data collection  Detailed crime analysis & reporting  Ease of use

6. NIBRS Benefits  Represents best practices in contemporary law enforcement and operations  Increases data quality and quantity  Improved crime analysis  Reduces work and cost  Federal NIBRS initiative

7. Crime Reporting System (CRS) Project

8. Crime Reporting System Project Goals Create new Crime Reporting System – Receive NIBRS and investigative incidents from agencies – Submit NIBRS incidents to the FBI – Source for reporting Replicate current system off of mainframe – Summary crime reporting & agency reports Move from Summary to NIBRS statewide – Create new adapters – Complete NIBRS pilots – Create website for agencies without an RMS

9. Crime Reporting System Project Building in-house solution Using Agile methodology with a focus on business need NIEM-like, MN Enterprise Schema Incoming XML submissions Outgoing flat file FBI submissions

10. Crime Reporting System Project Resources Full time resources – 1 Project Manager – 1 CRS/NIBRS Coordinator – 1 NIBRS Trainer – 2 Contract Developers (JAVA,.NET) – 2 Contract BAs – 1 Contract QA Part time resources – 2 UCR/Summary SMEs – 1 Product Manager – 1 Lead Developer – 1 Lead BA/scrum master – 2 DB Architects – 1 DB Administrator – Technical Writer

11. Where are we Today?  CRS  Base system is built  Summary / CJRS  Deployed February 2016  National Incident Based Reporting (NIBRS)  Testing submissions with FBI  Development and testing with pilot agencies/vendors  Conducting NIBRS training

12. Where are we Going?  Continue developing CRS  Define NIBRS crime and anomaly/quality reports  Roll NIBRS data up for Statewide Summary Crime Book  Evaluate needs for agencies without RMS

13. NIBRS Implementation and Considerations

15. Implementation Considerations Create a detailed adapter specification and business rules document Create a detailed acceptance test plan for vendors/agencies Map UCR codes to statutes Assist agencies with mapping of UCR codes to ordinance data Testing Application

16. Communication Considerations Formalize a communication strategy – Who, frequency, method, key messages Be present – Attend and present at conferences, onsite with pilots, trainings Put it in writing – Quarterly newsletter articles, project page, handouts, project fact sheet, magazine articles

17. Agency Considerations Partner with, and support, agencies Provide incentive to pilot BCA funding adapters – Solicited for pilot agencies – Scored and selected pilot agencies – Joint Powers Agreement with agencies – Agencies contract with their RMS vendors

18. RMS Vendor Considerations Weekly updates to vendors Bi-weekly calls with pilot agencies and vendors Attend vendor agency training Milestone payments attached to NIBRS training and compliancy

19. Compliancy Compliance with all FBI NIBRS submission requirements Compliance with all Minnesota reporting requirements Submissions must conform with the MNJIS Enterprise schema Ability to submit Summary and NIBRS data during testing/certification process Submissions must meet the FBI’s four areas of compliance

20. Compliancy FBI’s Areas of Compliance – System Appropriateness – Update Capability and Responsiveness – Error Rate – Statistically Reasonable Data Submissions

21. General Considerations Learn from other states – The Association of State Uniform Crime Reporting Programs http://asucrp.net/ Use the FBI and other federal program resources There is no better time to consider NIBRS

22. Questions? Patti Zafke, MN NIBRS/CRS Coordinator (651)793-2453 patricia.zafke@state.mn.us