1. Welcome We will wait a few minutes for participants to log on and call in. –Call in: 1.877.554.0877 –Pass code: 809 316 4725 *6 to mute your line #6 to un-mute your line PearsonAccess Training Before Testing Fall 2013 Field Test

2. Purpose of This Training What can you expect to get out of this training? Introduction to the Fall Field Test administration guidelines Steps to complete the online registration process What should you know/be able to do after the training? What needs to be done at your district/school for the fall field test administration How to complete the online registration process

3. Agenda Fall field test administration information Security requirements Summative participation Schedule planning How to Register New Students New Student Wizard Student Data Upload (SDU) Process CoAlt Materials Schedule How to place an order Tracking Shipments Support Information

4. Summative and CoAlt Security Requirements As with current Colorado Assessments, the Colorado procedures must adhere to manual requirements. Limit access to testing rooms and computer labs during testing sessions. Ensure that students who have completed the assessment remain separate from those who have yet to test during the school day. Security

5. Summative and CoAlt Security Requirements Avoid breaches of secure test materials: Discussing, memorizing, photocopying, photographing, scanning, encoding, emailing, Morse code, note taking, text messaging, blogging and other forms of social networking, or any other reproduction methodology that would violate the security of the test Failing to secure test materials and/or Student Authorization Tickets Breaking the chain of custody of CoAlt test materials Misusing, mishandling, or losing any test materials Security

6. Summative Participation Considerations: There will be online tools available for all students (ex. line reader and highlighter). The Summative assessment is not a timed test. Expectation: Due to increased accessibility for all students, fewer students will require accommodations. Accommodations information: Setting accommodations should be provided to the extent practical. Some students will require accommodations that are not available during the Fall Field Test – Districts determine participation. In operational administrations, online accommodations will be available to students (ex. text-to-speech).

7. The field test may take approximately one hour Plan for an hour and half to two hours per group (this includes transition time) Plan for as few groups and days as possible Approximately three groups of students per day To the extent possible, students who have taken the field test should remain separate from those who have yet to complete the field test during school hours Schedule Planning

8. Viewing and Managing Student Data Managing Student Data Go to Student Data > Student Data Information Select an option button Students Schools Search

9. How to Register Students Manually register new students who are not in the system New Student Wizard Process Step 1: Add a new student Step 2: Register the student for the administration Step 3: Assign the student to a group Step 4: Assign the student to a test RSDU/SDU process is used to update student registration Add students Update student demographics Correct student information

10. New Student Wizard Adding a New Student With the new student wizard you can: add a new student to the database (DAC) enroll the student in a test (DAC or SAC) register the student for a test (SAC) To add a new student, follow the step by step instructions. In four steps you can quickly add the required student data to the system so that the student is ready to test. If you exit the wizard before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity.

11. New Student Wizard Adding a New Student (continued) 1.Go to Student Data > Student Data Information. 2.Select the Students option button. 3.Click New Student. 4.Enter the required information to create the student, and then click Save and Next. 5.Enter the required information to register the student for a test administration, and then click Save and Next. 6.The student is now registered for testing in the selected test administration. 7.To register the student in a group, select the group or create a new group, and then click Save and Next. 8.The student is added to the group. Select the test the student will take and then click Save and Exit. 9.The student is now successfully enrolled and registered to test.

12. New Student Wizard

13. Enter student information. Required fields (noted with red triangles) must be completed.

14. The SDU process allows districts to load large groups of students in a single upload file. The SDU template and file layout documentation are available on the Support tab within PearsonAccess. For detailed directions regarding the SDU process, please see the PearsonAccess User’s Guide on the Support tab within PearsonAccess. PearsonAccess Student Data Upload (SDU) Process

15. Please submit SDU file BEFORE students test –SDU files for CoAlt submitted by 9/23 will automatically send materials to your district, SDU files submitted after this date districts will have to place additional order to received materials We also encourage you to contact the help desk and the Pearson team may assist you directly. PearsonAccess Student Data Upload (SDU) Process

16. The Reverse Student Data Upload (RSDU) file pulled from PearsonAccess is the same layout as the SDU. Pulling a RSDU file from PearsonAccess allows users to see all of the registered test assignments for a particular administration. o The RSDU should only be completed at the district level. Demographic information can be updated in the RSDU file and submitted as an SDU. For detailed directions regarding the Student Data Upload process, please see the PearsonAccess User’s Guide and the Student Data Upload PowerPoint slides and training on the Support tab within PearsonAccess. Reverse Student Data Upload (RSDU) Process

17. CoAlt Materials Available Materials CoAlt Test Books Manuals (all are available online) Labels Original Shipment October 14: Materials Due in District Additional Orders and Materials Return Oct 8-Nov 17: Additional Order window for secure materials Oct 8-Nov 20: Additional Order window for non-secure materials Oct 28-Dec 3: Return materials to Pearson

18. How to Place an Order Change Administration to CoAlt 2013 Field Test Click on Test Setup tab Click on Order Additional Materials and Tracking sub tab

19. How to Place an Order Click on Order Additional Materials

20. How to Place an Order Complete Shipping Information Verify Address, Email, and Phone. Enter Date Needed, Shipment Reason, and any Special Instructions Click Next Date Needed is the requested delivery date

21. Enter the Quantity of materials needed Click Next How to Place an Order

22. Review Order Click Submit Order How to Place an Order

23. Each box in the shipment can be tracked separately Click on a box’s Tracking Number to see the shipping vendor’s tracking information Tracking Shipments

24. Support Support Page on PearsonAccess Chat Feature Toll Free Phone Support 1-888-687-4759 Email Support COHelp@support.Pearson.com Q & A