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U.S. General Services Administration Ordering Guide For the Janitorial and Sanitation (JanSan) Supplies Purchasing Channel Strategic Sourcing Blanket Purchase.

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Presentation on theme: "U.S. General Services Administration Ordering Guide For the Janitorial and Sanitation (JanSan) Supplies Purchasing Channel Strategic Sourcing Blanket Purchase."— Presentation transcript:

1 U.S. General Services Administration Ordering Guide For the Janitorial and Sanitation (JanSan) Supplies Purchasing Channel Strategic Sourcing Blanket Purchase Agreements (BPAs) Issued August 13, 2014, Updated February 08, 2016

2 Document Overview Overview Ordering Procedures How to Buy JanSan Supplies Points of Contact 2

3 JanSan BPAs Overview 3 Established July 17, 2014 BPAs are agreements with vendors that provide discounts Increased discounts triggered at $6M, $12M, $18M, and $24M and $30M tiers; Aggregate amount per vendor trigger tiers, discounts vary depending on vendor Sixteen vendors established BPAs across the four vendor categories – 13 of which are small business Four distinct vendor categories – Cleaning Compounds and Related Dispensers and Non-Motorized Cleaning Equipment and Trash Receptacles; Paper Products and Related Dispensers; and Motorized Floor Cleaning Equipment and Accessories Ordering ProceduresHow to Buy JanSan SuppliesContactSolution Overview

4 4 Ordering ProceduresHow to Buy JanSan SuppliesContact JanSan BPA Vendors by Category CategoryVendor Name BPA # SocioEcon Status Cleaning Compounds and Related Dispensers Acuity Specialty Products, Inc. dba Zep Sales and Service Under $100 fee: $29.50 GS-07F-BA385O Ansley Business Materials of Chicago, Inc. Under $100 fee: $25.00 GS-07F-BA386 GS-07F-CA198 S CAPP, Inc. Under $100 fee: $0 GS-07F-BA388 GS-07F-CA199 S Noble Supply & Logistics Under $100 fee: $0 GS-07F-BA394WSOB Premier & Companies, Inc. Under $100 fee: $10.00 GS-07F-BA396, GS-07F- CA201, GS-07F-CA202 S Shelby Distributions, Inc. Under $100 fee: $25.00 GS-07F-BA400SDVOSB Supplies Now, Inc. Under $100 fee: $5.95 GS-07F-BA407S The Office Group Inc. dba Stephens Office Supply Under $100 fee: $0 GS-07F-BA393WOSB WECsys LLC Under $100 fee: $10.00 GS-07F-BA398S Solution Overview

5 5 Ordering ProceduresHow to Buy JanSan SuppliesContact JanSan BPA Vendors by Category CategoryVendor Name BPA # SocioEcon Status Non-Motorized Floor Cleaning Equipment & Trash Receptacles CAPP, Inc. Under $100 fee: $0 GS-07F-BA388 GS-07F-CA199 S Noble Supply & Logistics Under $100 fee: $0 GS-07F-BA394WSOB Premier & Companies, Inc. Under $100 fee: $10.00 GS-07F-BA396, GS-07F- CA201, GS-07F-CA202 S Shelby Distributions, Inc. Under $100 fee: $25.00 GS-07F-BA400SDVOSB The Office Group Inc. dba Stephens Office Supply Under $100 fee: $0 GS-07F-BA393WSOB W. W. Grainger, Inc. Under $100 fee: $0 GS-07F-BA397O WECsys LLC Under $100 fee: $10.00 GS-07F-BA398S Solution Overview

6 6 Ordering ProceduresHow to Buy JanSan SuppliesContact JanSan BPA Vendors by Category Solution Overview CategoryVendor Name BPA # SocioEcon Status Paper Products and Related Dispensers CAPP, Inc. Under $100 fee: $0 GS-07F-BA388 GS-07F-CA199 S Global Procurement Solutions, Inc. Under $100 fee: $5.00 GS-07F-BA391SDVOSB Noble Supply & Logistics Under $100 fee: $0 GS-07F-BA394WOSB Premier & Companies, Inc. Under $100 fee: $10.00 GS-07F-BA396, GS-07F- CA201, GS-07F-CA202 S Sterling Business Machines, Inc. Under $100 fee: $5.00 GS-07F-BA392WOSB Supplies Now, Inc. Under $100 fee: $5.95 GS-07F-BA407S The Office Group Inc. dba Stephens Office Supply Under $100 fee: $0 GS-07F-BA393WOSB TSRC, Inc. dba Frank Parsons Co – The Supply Room Under $100 fee: $15.00 GS-07F-BA395WOSB

7 7 Ordering ProceduresHow to Buy JanSan SuppliesContact JanSan BPA Vendors by Category Solution Overview CategoryVendor Name BPA # SocioEcon Status Motorized Floor Cleaning Equipment & Accessories Document Imaging Dimensions, Inc. Under $100 fee: $0 GS-07F-BA390WOSB Noble Supply & Logistics Under $100 fee: $0 GS-07F-BA394WOSB Premier & Companies, Inc. Under $100 fee: $10.00 GS-07F-BA396, GS-07F- CA201, GS-07F-CA202 S Staples Advantage dba Staples Under $100 fee: $25.00 GS-07F-BA401O The Office Group Inc. dba Stephens Office Supply Under $100 fee: $0 GS-07F-BA393WOSB W. W. Grainger, Inc. Under $100 fee: $0 GS-07F-BA397O WECsys LLC Under $100 fee: $10.00 GS-07F-BA398S Wrigglesworth Enterprises, Inc. Under $100 fee: $0 GS-07F-BA399WOSB

8 Value to the Customer Government savings Projected savings average 7 to 15% Tiered pricing provides more discounts over life of BPA Data collection Identified top “market basket” JanSan items purchased by government; leveraged buying power for those items Enable Agency socio-economic goals Fourteen out of seventeen JanSan BPAs awarded to small business vendors Ordering ProceduresHow to Buy JanSan SuppliesContactSolution Overview 8

9 JanSan Goals Achieve savings Capture data Enable achievement of socio-economic goals Drive compliance with mandates, acts, orders Conform with Agency business practices Be easy to use Ordering ProceduresContactHow to Buy JanSan SuppliesSolution Overview 9

10 Sustainability BioPreferred: The U.S. Department of Agriculture (USDA) manages the BioPreferred program, which includes a Federal procurement preference program. Under this program, USDA designates categories of biobased products (e.g., glass cleaners). As a part of the designation process, USDA establishes the minimum biobased content for the category. Visit http://www.biopreferred.gov to learn more. Comprehensive Procurement Guidelines (CPG): Under the CPG program, the U.S. Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products (minimum content levels). Once a product is designated, procuring federal agencies are required to purchase it with the highest recovered material content level practicable. Visit www.epa.gov/cpg to learn more. 10

11 What If the Product I Want to Buy Is Not On the JanSan BPA? By purchasing JanSan supplies through the BPAs, customers are able to ensure that they are meeting all relevant mandates and procurement regulations (TAA, EO 13693) Recommend purchasing an item that meets the form, fit and function to the supply you are intending to purchase Items can be added to the BPA through the modification process and the supplier will have to initiate this process Ordering ProceduresContactHow to Buy JanSan SuppliesSolution Overview 11

12 Delivery Order Status Vendors to provide real-time order status Standard delivery CONUS up to 5-7 business days, where applicable Provide overnight, second day, expedited CONUS delivery for fee Damaged goods are contractors’ responsibility and liability Replace within three business days of notification of damage and will adhere to the delivery timeframes of original order 12 ContactHow to Buy JanSan SuppliesOrdering ProceduresSolution Overview

13 Ordering Procedure For Orders At Or Below the Micro Purchase Threshold ($3,000) Attempt to distribute orders among all BPA holders Vendors have an order minimum of $100 Smaller orders may be placed with some vendors, but a small fee may be incurred As part of the government’s sustainable (“green”) mandates, place larger orders to reduce the number of deliveries and transactions 13 Ordering ProceduresContactHow to Buy JanSan SuppliesSolution Overview

14 Orders Exceeding Micro-Purchase Threshold ($3,000) Employee with appropriate purchasing authority must execute the order Must evaluate all of the BPA vendors – survey GSA Advantage!, vendor catalogs, or vendor pricelists Don’t need to survey vendors outside the JanSan BPAs 14 Ordering ProceduresContactHow to Buy JanSan SuppliesSolution Overview ®

15 Unusual, Unique, and High-Dollar-Value Orders (Over $150,000) Although a price reduction may be sought at any time, this threshold represents the point at which, given the dollar value of the potential order, the ordering activity shall seek a price reduction Encouraged to use GSA’s E-Buy system or a reverse auction 15 Ordering ProceduresContactHow to Buy JanSan SuppliesSolution Overview

16 ReverseAuctions SM through GSA eBuy With ReverseAuctions SM, JanSan contractors compete one-on-one for agency business. Through www.reverseauctions.gsa.gov, authorized ordering activity personnel submit a solicitation, then contractors under the JanSan purchase channel BPAs can submit bids that compete off of each other’s submitted pricing.www.reverseauctions.gsa.gov An award can then be made to the lowest bidder if it meets the solicitation’s terms and conditions and is technically acceptable. Ordering activity personnel will need a valid GSA eBuy user name and password to use this site. Training is available 16

17 Minimum purchasing amount: $100 May be charged a convenience fee if below minimum We recommend that you pool together other purchases in your office using the "Park Cart" feature on GSA Advantage! Develop a strategy to purchase more items less frequently, planning ahead, so that you are making larger purchases 17 What If My Order Doesn’t Meet the Minimum Purchasing Requirement? Ordering ProceduresContactHow to Buy JanSan SuppliesSolution Overview ®

18 Tax E xemption Purchases on behalf of the Federal Government are exempt from most taxes In accordance with FAR 52.212-4, Taxes, the BPA price includes all applicable Federal, State and local taxes 18 Ordering ProceduresContactHow to Buy JanSan SuppliesSolution Overview

19 GSA Advantage! Ordering ProceduresHow to Buy JanSan SuppliesContactSolution Overview 19 Many of our BPA holders are now available on GSA Advantage! ® ®

20 Steps to Ordering From GSA Advantage! 1.Go to https://www.gsaadvantage.govhttps://www.gsaadvantage.gov 2.Log in using your username and password 3.Back at the home page find “Shop by Category” in the upper left hand side 4.Locate the ‘Janitorial and Sanitation FSSI’ option 5.Begin search! 6.Add items to your cart and check out with your appropriate method of payment 20 Ordering ProceduresHow to Buy JanSan SuppliesContactSolution Overview ®

21 Other Purchasing Channels Available Agency virtual stores Vendors websites DoD EMALL Phone, fax, or directly with the vendor BPA pricing for walk-in customers 21 Ordering ProceduresHow to Buy JanSan SuppliesContactSolution Overview

22 Information Sources http://www.strategicsourcing.gov Agency guidance documents How-to videos (coming soon) JanSan and agency performance reports (ETA Q3 2016) http://www.gsa.gov/fssijansanhttp://www.gsa.gov/fssi List of all BPAs with vendor information GSA contact information Ordering guide and links to purchasing websites http://www.gsa.gov/csd Find your local GSA Customer Service Director 22 Ordering ProceduresHow to Buy JanSan SuppliesContactSolution Overview

23 Thank You From the GSA JanSan Program Team Fssi.jansan@gsa.gov 23 Solution OverviewOrdering ProceduresHow to Buy JanSan SuppliesContact Feel free to contact us!

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