1. NOTE: To change the image on this slide, select the picture and delete it. Then click the Pictures icon in the placeholder to insert your own image. PBIS TIPS MEETING AT SWMS Effective Meeting Practices and Strategies

2. Team Initiated Problem Solving  Meeting Minutes  Problem Solving  Meeting Foundations  Responsibilities of Team Members  Team Member Information  Coaches  Data Collection and Use

3. Meeting Minutes

4. Problem Solving  Identify a Problem  Study the Data  Create a Solution Action Plan

5. Meeting Foundations Facilitator Minute Taker Data Analyst Other Members Member Assignments Coordinating a Meeting Space Meeting Agendas Meeting Schedules: Dates & Times Logistics Internet Access & Computers LCD Projector Technical Support Meeting Minutes Action Plan Electronic Support

6. Responsibilities of Team Members “ With Great Power Comes Great Responsibility,” Stan Lee, Amazing Fantasy #15

7. FACILITATOR -Makes sure item are set for the Agenda -Has a Back Up Facilitator -Reserves Room -Brings PBIS Notebook -Schedules Meetings -Establishes Roles -Controls Flow of Meeting -Actively Participates in Meeting -Ends on Time!

8. DATA ANALYST Reviews Data Distributes Reports Identifies Potential “New Problems” Brings TIPS Notebook to Meeting

9. Minute Taker Before the Meeting  Prepares electronic Meeting Minutes  Problem-Solving Action Plan  Brings TIPS Notebook  Arranges for a Back-Up Minute Taker During/After the Meeting  Asks for Clarification of Tasks, if needed  Completes Meeting Minutes and Problem-Solving Action Plan  Distributes Copies of Meeting Minutes and Problem-Solving Action Plan form to all team members within 24 hrs.

10. Team Member Information

11. Before the Meeting Checked in with Team Facilitator and… ___ Asked if s/he is prepared to assume Facilitator responsibilities ___ Provided technical assistance concerning the above, as needed and possible ___ Reminded to review previous meeting minutes, with team, at start of meeting Checked in with Team Data Analyst and… ___ Asked if s/he is prepared to assume Data Analyst responsibilities ___ Reminded/assisted to prepare data summary (SWIS/DIBELS/OAKS) for meeting to review progress of existing problem and any other potential problems that are noticed. ___ Provided technical assistance concerning the above, as needed and possible Checked in with Team Minute Taker and… ___ Reminded him/her to prepare meeting minute form ___ Asked if s/he is prepared to assume Minute Taker responsibilities ___ Reminded to review previous meeting minutes from laptop/projector with team at start of meeting ___ Provided technical assistance concerning the above, as needed and possible During the Meeting ___ Attended the meeting until team becomes fluent with TIPS as a system ___ Provided the least amount of feedback and guidance required to ensure that team uses the TIPS model and doesn’t get “off track;” refer team to Problem-Solving “Mantra” if necessary; responsibility for the meeting should rest with Facilitator, Data Analyst, Minute Taker, and other team members After the Meeting ___ Requested electronic copy of completed Meeting Minutes and Problem-Solving Action Plan form ___ Provided feedback to Facilitator on quality of meeting; provide suggestions and technical assistance for improvement as needed TIPS Coaches Fidelity Checklist

12. Data Collection and Use Data is used to Identify Problems, Create Solutions, Monitor Progress, Inform Stakeholders, Drive Decisions, Planning, Preparing, Prioritizing!!

13. TIPS At Southwest Middle School The following is a video clip of an actual TIPS meeting at Southwest Middle School In Jacksonville, North Carolina. The Video shows how each of the Participants Interact throughout the meeting with Each other as well as the forms and data.