1. Banner Finance Training Interactive Reporting Training

2. Banner Reporting Overview Information can be extracted from Banner through on-line inquiries. These queries generate no paper output. Everything is displayed on screen through a series of windows. The on-line inquiries start with a broad display of information. By opening up other windows the details can be brought forward. Every Banner inquiry can be varied simply by changing the information queried.

3. Banner Reporting Forms Reporting in Banner is similar to reporting in IFAS. Reports can be viewed on-line as well as printed. Below is a list of Banner Reports and the IFAS equivalents.

4. FGIBDST- Budget Status Form Function: Use the Organization Budget Status Form to view an on-line query of the budget availability by Organization Code. Data displays by Account Code line item for any combination of Fund, Organization, Account, Account Type, Program, Activity, and Location (FOAPAL). 4) Enter the FOA here. You do not need to enter a Program Code to perform this query. and the budgetary information will be displayed. From this screen it is now possible to drill down to a specific entry. 1 ) The Chart defaults to [1] 2) The Fiscal year defaults to the current year x = field not currently not being used. x x x x 5) By highlighting an entry we can now view all the entries made on this Account for the Fund and Organization, that was initially queried. After an entry is highlighted click the Transaction Detail Information line to access FGITRND, which can alternately be accessed directly. 3) Check this box to display a specific account. If the box is unchecked, all accounts that have activity for this Fund and Orgn. will be displayed.

5. FGITRND - Detail Transaction Activity Form 2) Highlight a document to see further detailed information. 3) Click Query Document to view the original entry made. This will take you to FGIDOCR- Document Retrieval Inquiry Form (see slide 6) 4) To view encumbrance data for encumbrance entries click on Detail Encumbrance Info. 1) Enter The FOAP you wish to query and. Function: This Form will show the Document Number, Entry Type (e.g. JV, PO etc…), as well as a brief description of the entry. Debit (D) or Credit (C) indicators are also displayed.

6. FGIDOCR- Document Retrieval Inquiry Form 1) Upon arriving at this form the Document number field will be populated already. Use to fill in the rest of screen 2) The first letter of the document number indicates the type of transaction or document that was issued. The following is a breakdown of the letters used and their meaning. P- Purchase Order I- Invoice D- Checks made payable to Vendors R- Student refunds and Employee reimbursement G- Wire Transfers J- Journal Voucher entries H- Cash Receipt entries L- Budget Entries F- Student Transactions 3) The Detail Information section shows you the detail information for the document you initially queried.

7. Additional reports can be created by individual end users with various reporting tool, such as Brio or MS Access. The previous pages of this presentation layed out the most basic reports that are the Banner equivalents to the most commonly used IFAS (Interactive Fund Accounting System) reports. Another common IFAS report was the Account Directors’ General Ledger and Encumbrance Detail and Summary Report, referred to in the Accounting Department as the GL19 or Report 19. End users were trained some time ago to run this report with the command [USE_REPORT19]. IFAS Report 19 is superceded by the reports detailed on the previous pages of this presentation. Additional Information

8. A complete set of Banner Chart of Accounts elements, the IFAS to Banner conversion document, and Banner Chart of Account element maintenance forms can be found at: http://www.newschool.edu/admin/banner/bannerdocs.html Other reports are available in Banner. This presentation simply detailed processing the most basic ones, which are the Banner equivalents to the reports used by most of the University in the IFAS system. For more information on Banner reporting capabilities see Chapter 26 of the Banner Finance System User Manual.