2. TRIATHLON CANADA / TriNB LEVEL 2 OFFICIALS PROGRAM

3. OPERATIONS Introductionpg 4 Sanctioning Process pg 5 TD Responsibilities pg 6 Guidelines pg 7 Swim pg 8-9 Bike pg 10 Run pg 11

4. Operations Transitionpg 12 Finish Linepg 13 Communicationspg 14 Aid Stationspg 15 Reports Case Studies

5. Introduction Thank you on behalf of all triathletes for undertaking the role of official. Level 2 Officials are qualified to: –Teach Level 1 clinics –Act as a race director, technical delegate or head referee Goals of the Course –Learn operational procedures All clinic participants should receive –Course notes- Level 2 Card –Competition Rules- Practical Checklist –Operations manual

6. Sanctioning Process The Sanctioning Process –Head of the LOC applies to PGB –Sanctioning form is completed –PGB assigns a TD –TD reviews the sanctioning form and contacts the RD –The TD assigns a HR and CJ –The TD provides pre and post event reports to the PGB The Sanctioning Process Provides: –An insured event –A process to ensure a safe and fair event –A checks and measures system to assist the RD in avoiding oversights

7. TD Responsibilities With Sanctioning –Review sanctioning form and compliance –Approves course and event action plan –Appoints HR and CJ With Head Referee –Assist in officials meetings / clinics –Assist in ruling on reported violations –Assist in pre-event planning With Race Director –Act as advisor and consultant –Liaison to PGB

8. General Guidelines Age categories must comply with TC / ITU standards Prizes and awards must be of equal distribution Pre-race meetings must be set to coordinate and direct the actions of the race officials / marshals The TD oversees the entire event The HR is appointed to make decisions on reported rule violations The CJ passes judgment on appeals on rulings passed by the head referee and protests.

9. SWIM General Guidelines: –Equal start position –Lead boat used?? –Swim start minimum 30 m wide –Maximum 150 competitors per heat –Legs and arms marked with race numbers

10. Swim Con’t –Swim caps worn and numbered on both sides –Each boat equipped with communication to shore –Minimum 4 boats with a plan in place –1 lifeguard to 50 competitors –1 st turn – 400m, 2 nd turn 100m –No turns more than 90 degrees –Water quality within specifications

11. SWIM General Guidelines –Wetsuit rule abided by –Water temperature taken 24 hours and 1 hour prior to race. –Turns buoys 2.5 m high.

12. Swim Con’t –Intermittent buoys every 100m –Turn buoys must be monitored –Laser measurement method employed. –No slalom courses. Buoys are left or right only

13. BIKE General Guidelines –No crossovers –Out and back courses separated –Smooth surface –Local police notified. Permits granted –Distance markers every 5km

14. Bike Con’t –On sharp turns and dangerous objects, straw bales or other safety devices will be utilized –Police or race marshals at every intersection –Railroad tracks covered with thick rubber matting –All corners swept of debris –Cycle course will not overlap the run course

15. RUN General Guidelines –No crossovers between bike and run course –Distance markers every 1km –A lead vehicle used –Police or trained marshals at all intersections –Clearly marked –Aid stations maximum 2km apart –Fencing leading to finish area

16. Run Course Con’t Provide Maps

17. TRANSITION General Guidelines: –The surface must be hard, flat and smooth –The area must be secure –Lanes within transition must be at least 3m –The cycle and run portions will not cross

18. Transition Con’t –The design of transition area will ensure that all athletes run equal distance –The bike mount and dismount line will be clearly marked

19. FINISH LINE General Guidelines –The finish must be completely secured with a solid fence and security personal –Authorized personal only in this area (keep out of the way!)

20. Finish Con’t –Finish line gantry ideally at least 2.5 m high –A white finish line at least 50mm in width. –Tents for the following: Results, timing communication Officials Announcing Post race fluid / food Massage

21. COMMUNICATIONS General Guidelines –Race headquarters must be linked to all aspects of the race –Race headquarters will be located near the medical headquarters within the finish line area. –The race headquarters will include: Race committee officials Security course maps and relevant details medical

22. REPORTS Pre-event Report –Completed by the race director with assistance of TD for the TD and PGB. Violation Report –Completed by the HR for the TD Post Event Report –Completed by the TD –Includes feedback on event and DQ’s

23. AID STATIONS General Guidelines –Supplies Water, ice, cups, fruit, replacement fluids –Locations Swim finish near transition 1 On bike – every 15km, or 10km for long event Transition 2, near run exit Run – every 2 km Finish Line area Post Race Area

24. Other Tasks of the TD & HR Pre-race Briefing –Ideally held the day before the event so athletes can prepare for event and changes Briefing will include: –Drafting rules- Helmet regulations –Location of medical- Wave starts –Course description- known hazards –Dope testing- rule changes –Wetsuit status- weather forecast –Time & place for CJ- Names on CJ –Protest procedure- Awards info

25. Other Tasks of the TD & HR Review sanctioning requirements with RD and LOC Race Brochures – –Be sure all information required is on forms Timing –Ensure accurate timing system with redundancies. Paperwork –Have paper forms printed and ready in advance for reporting Schedule the minutes

26. Other Tasks of the TD & HR Do site checks and double checks Assess hazards and review contingency plans Meet with race committees Make officiating plan, meet with officials Meet with Motorcyclists to discuss expectations Do not allow race to start without your OK. Pull sanctioning and insurance from events who will not comply.

27. Other Tasks of the TD & HR Wave Starts – –Work with LOC on modifying wave starts for fairness and safety. –Max. 75 in elite and 150 in age group. –Consider swimming abilities, spacing between heats, distance covered and implications over the rest of the course. –There must be a separate race for each distinct category.

28. Case Study There are 200 athletes registered for the Canadian Shield Triathlon including a Sprint (750/20/5) and Olympic (1500/40/10) distance event. The Race director would like to race all the women in one heat and the men in the next heat 5 minutes later. The swim course is a 750m loop. The cycle course is out and back and has a 10km turn around for Sprint and a 20km turn around for Olympic athletes. The Run Course is a 5km loop course. As TD how will you manage wave starts?

29. RACE START The TD must provide clear instructions to the starter The announcer and starter will not provide a countdown within five minutes of the start. At approximately 1 minute before the start the announcer will inform “the start of the competition is in the hands of the starter who will discharge the starting sound. A warm-up area separate from the swim course is recommended.

30. COMPETITION JURY Competition Jury: –Technical Delegate –A representative of the host society –A member of the governing body providing sanctioning Executive Board or Council member.

31. PROTESTS Protest Jurisdiction: –A competitor may file a protest with the head referee provided the action has not already been ruled on. –A protest may not be made on a judgment call –There are time restrictions on protests. Protests concerning the course: –In writing 24 hrs prior to the start of the race –If a course does not meet the requirements of the operational manual

32. PROTESTS Protest Concerning Eligibility –In writing to the HR prior to race start –Competitor may compete with decision being made prior to results announced Protests During the Race –A competitor who protests against another competitor or official must do so in writing within 15 minutes of their finish. Protests Concerning Timekeeping –Protest must be delivered within 30 minutes after unofficial results have been posted. Protests Concerning Equipment –A competitor who protests against another competitor’s equipment must do so in writing within 15 minutes of their finish.

33. PROTESTS Consideration of Protests: –A protest will not be considered unless: Submitted to HR in allotted time Protest accompanied by $50.00 Protest submitted on Protest Form –A Protest Form must contain: Name, address, telephone # of protester Alleged rule or procedure violation Location and approximate time Person(s) involved in infraction Statement diagram of the alleged violation Name one or more witnesses

34. PROTESTS Protest Hearing Procedure: –The protest is to be submitted in writing with the protest fee to the head referee within the time limit. –Copies of protests are to be made available to the competitor(s) or official(s) named in the protest prior to a hearing –Protester and accused (or federation representative) should be present or TD may decide to postpone or cancel hearing. The Competition Jury may make decision without them. –The hearing is not open to the public –The Competition Jury Chairperson (usually TD) will read the protest.

35. PROTESTS Protest Hearing Procedure con’t: –The protester and accused will be given adequate time to give their account of the incident –Witnesses (max 2) may speak for 3 minutes each –The Competition Jury will hear evidence and render a decision by simple majority. –The decision is delivered in writing to the parties and posted immediately –If upheld the $50 fee is returned to the athlete.

36. APPEALS Consideration of Appeals –The Appeal Form must contain: Name, address, telephone # of APPLICANT Alleged rule or procedure violation Location and approximate time Person(s) involved in infraction Statement diagram of the alleged violation Name one or more witnesses Rational for and summary of the appeal

37. APPEALS Consideration of an Appeal: –Appeal hearing procedures are the same as those used for protests. Post Decision procedures: –The TD must endorse protest and appeal decisions and forward the report and fees (if any) to the sanctioning body.

38. Protests and Appeals The HR and TD will have copies of the official Protest and Appeal forms on hand. Decisions of the CJ may be appealed to Governing Body Executive Board, AGM, or Alternate Dispute Resolution for Sport (ADRSportRED).

39. Case Study Provincial Team Qualifier The end of the handlebars on the 1 st place finisher’s bike were not plugged during the event. The 2 nd and 3 rd place finishers filed a joint protest of illegal equipment against the first place finisher. She was not aware of the rule prior to the pre- race briefing held 5 minutes before the race. She approached a transition marshal who told her not to worry about it.

40. Case Study Kids of Steel race Points towards provincial title on the line A father coach protests against his sons loss to two individuals who allegedly did not swim the entire swim course. He has two witnesses including one lifeguard The water was cold and deep (neck height) The protesters son started the run in the lead but walked over half the course.

41. Case Study An athlete protests against the course conditions after his foot was caught between two rocks at the swim start causing irritating abrasions and not allowing him to complete the run. He was favored to win the event and clinch a provincial team spot.